PowerPoint 2007 Tutorial: Creating and Formatting Presentations, Exercises of MS Microsoft PowerPoint skills

Download PowerPoint 2007 Tutorial: Creating and Formatting Presentations and more Exercises MS Microsoft PowerPoint skills in PDF only on Docsity! 1 Microsoft PowerPoint 2007 PowerPoint is currently the most common software used for making visual aids for presentations. It has been redesigned for the 2007 release with a much more user-friendly and intuitive layout than its predecessors. This tutorial will teach you the basic tools for making a PowerPoint presentation and familiarize you with the new PowerPoint 2007 workspace. Basic Tips  It is best to outline your entire presentation before working too much on the style and layout of your presentation. When left to the end it is much less time consuming to work on the style and format of your slides. Keep in mind the content of your presentation is the most important part of it!  Keep your points short and straightforward. Points should be complimentary to your oral presentation.  PowerPoint allows you to add a lot of distracting sounds and excessive animations to your presentation. It is best to keep all animation as simple as possible and only use sounds if absolutely necessary.  Stay away from unusual fonts. If you are presenting on an unfamiliar computer the font you have chosen may not work. Arial and Times New Roman are common fonts.  Think of contrast. If you use a dark background use light-coloured text and vice versa. Refrain from using backgrounds that will obscure your text colour Microsoft Interactive Online Demos Microsoft has developed a series of online demo programs to assist people with the transition to Office 2007.  Start the Guide for a program by clicking on that phrase on the webpages listed below  A new window will open in your web browser showing Office 2003  Use the familiar Toolbar from Office 2003 to find a Tool  A second window will appear to show you how to use the same Tool in Office 2007 The web address for the PowerPoint Guide is:  http://office.microsoft.com/en-us/powerpoint/HA101490761033.aspx Docsity.com 2 MS PowerPoint 2007 New Interface When you open Powerpoint 2007, you will notice that it looks quite different from PowerPoint 2000 and PowerPoint 2003. The same tools are all there, but they are arranged very differently and new features have been added. If you are already familiar with PowerPoint 2000 or 2003, it may take you a while to adjust to this new arrangement of tools. This tutorial uses PowerPoint 2007 and you can use it as a quick reference guide for most of the common tools. Arrangement of Tools in PowerPoint 2007 The MS Office Button contains the main file functions  New, Open, Save, Save as, Print, Print Preview, etc. The Quick Access Toolbar contains shortcuts to Save, Undo, and Repeat Each Ribbon Tab displays a Ribbon that provides a set of Tool Groups.  The Ribbon Tab and the Tool Groups in the Ribbon correspond to the Menu and Toolbar in Word 2000 and 2003  The Name of each Tool Group is listed at the bottom of the Group o Example - In the Home Tab, the third Tool Group is named Font o The name "Font" is under the Font Tool Group To change the Tool Groups being displayed in the Ribbon  Click on the appropriate Ribbon Tab  Example - The Home Tab contains Tool Groups for the most commonly used Tools o ClipBoard, Font, Paragraph, and Style tools in Word Some Tool Group boxes have a small arrow in the bottom right-hand corner.  If you click on this arrow, PowerPoint will open a Dialog Box which offers more options and settings related to that Tool Group In PowerPoint 2007, you will find that tools with similar uses are organized so that they are usually found within the same Tool Group or at least within one Ribbon. If you do not find a tool in the Ribbon you think it should be in, try exploring the other Ribbon Tabs. Docsity.com 5 Inserting and Formatting Text and Objects Add text with text boxes Home Tab >> Drawing >> Text Box In PowerPoint all text is contained in Text Boxes.  Click on Text Box button >> Click anywhere in the slide.  Drag circle corner points or square side points of the text box to change its size.  Click within the box to type text. Move text box  Bring the cursor over the text box borders.  Cursor changes to the move icon (Cross with arrowheads). Hold on the mouse and move the text box.  You can also Nudge a Text Box by selecting it and pressing the keyboard arrow keys.  Rotate the text box: o Bring the cursor over the green circle to rotate the text box. NOTE: You can move all the objects in a slide in the same way described above. Format text box  Select the text box. The Drawing Tools Tab appears.  Click on the Format tab. Format the selected text box in Shape Styles: o Shape Fill -- Changes the fill color o Shape Outline -- Changes the color, width, line style of outline o Shape Effects -- Applies visual effects (shadow, bevel, etc.) to the text box Format text in text box  Select and highlight the text in the Text Box.  Click on the Home Tab  In the Font Group and Paragraph Group, you can format the Font, Size, colour, and style of the selected text. Add WordArt -- fancy text Insert Tab >> Text >> WordArt  Click on the WordArt button >> Select the style you like  A WordArt Text Box appears in the slide.Type in. Insert Tab Docsity.com 6 Format WordArt  Select the WordArt in the slide.  The Drawing Tools Tab will appear at the right end of the Ribbon Tabs  Click on the Format Tab.  Format the selected WordArt in WordArt Styles Group. Add shapes Insert Tab >> Illustration >> Shapes  Click on the Shape button to see the list of available shapes.  Select the shape.  Click on anywhere in the slide to insert the selected shape. Format shapes  Select the shape. Drawing Tools Tab appears  Click on Format tab. Format the selected shape in Shape Styles: o Shape Fill -- Changes the fill color o Shape Outline -- Changes the color, width, line style of outline o Shape Effects -- Applies visual effects (shadow, bevel, etc.) to the shapes NOTE: You can format the inserted shapes as you format "text box" using Drawing Tools Tab. See "Format text box" in the previous page. Lay one shape over/under another  Select the shape.  The Drawing Tools Tab will appear  Click on Format tab. Arrange the order in the Arrange Group : o Bring to front o Send to back Group, Align and Rotate shapes  While holding the shift key, click on the objects you wish to group. Drawing Tools tab appears.  Click on Format tab.  To group the objects: Click on Group button in Arrange Group  To align the objects: Click on Align button in Arrange Group  To rotate the objects: Click on Rotate button in Arrange Group Shapes in a group my still be moved and edited individually, and will continue to correspond to their group after being changed. Add an image from a file Insert Tab >> Illustrations >> Picture  Find the picture file you want to insert in the browser window. Add an image from Clip Art Insert Tab >> Illustrations >> Clip Art  Search for ClipArt and other media in the right-hand search panel.  Check in "Everywhere" box under "Search in" for more extensive results Docsity.com 7 Format an image and Clip Art Formatting process is basically the same as formatting "text box," "WordArt," or "Shape."  Select objects (image or clip art). Picture Tool Tab appears.  Format objects using Adjust Group, Picture Styles Group and Arrange Group.  Move objects: See the instruction of "Move Text Box" Formatting Slide Design Change the background Design Tabs >> Background >> Background Styles  Click on the Format Background button at the bottom.  Format Background window appears. o You can set the color, solid or gradient, transparency or choose picture/texture fill o Click on Close button to apply changes only to the current slide o Click on Apply to All to apply changes to all the slide Change the theme Design Tabs >> Themes  Move the cursor over the theme buttons to preview different themes on your current slide.  Click on any theme button to choose the theme, which will be applied to all the slides in your presentation.  Colors -- Changes the color scheme of the current theme  Fonts -- Changes the font of the current theme  Effects -- Changes the effects of the current theme Formatting Presentation in Slide Master The Slide Master acts as a template for your entire presentation. Altering anything on the Slide Master will change it for all the slides in your presentation. Open the Slide Master View Tab >> Presentation Views >> Slide Master  Slide Master Tab appears on the left-hand side of Home Tab Design Tab View Tab Docsity.com