Download Business Letter Samples-Business Communication-Lecture Handout and more Exercises Effective Business Communication in PDF only on Docsity! Business letters A business letter identifies an item being sent, the person to whom it is being sent, and the reason for its being sent. A business letter provides a permanent record of the transmittal for both the writer and the reader. In a business letter, keep your remarks brief. Your opening should explain what you are sending and why. In an optional second paragraph, you might include a summary of the information you are sending. A letter accompanying a proposal, for example, might point out sections in the proposal that might be of particular interest to the reader. The letter could then go on to present a key point or two explaining why the writer's firm is the best one for the job. The closing paragraph should contain acknowledgements, offer additional assistance, or express the hope that the material will fulfill its purpose. The following are examples of business letters. The first letter (Sample #1) is brief and to the point. The second letter (Sample #2) is slightly more detailed because it touches on the manner in which the information was gathered. Business Letter Sample #1 Your Company name & Logo & Contact Information January 11, 2011 Brian Enorkovich, Chief Engineer Carolina Chemical Products 3434 Pond View Lane Durham, NC 27708 Dear Mr. Enorkovich, Enclosed is the final report on our installment of pollution control equipment at Eastern Chemical Company, which we send with Eastern's Permission. Please call me collect (ext. 1206) or email me at the address below if I can answer any questions. Sincerely, Nora Cassidy Technical Services Manager
[email protected] Enclosure: Report Docsity.com