Business Records Management - E-Commerce - Lecture Slides, Slides of Fundamentals of E-Commerce

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Business Records Management • Planning processes and actions necessary tomake certain that business records are – Safely retained for an appropriate period of time – Guarded against unauthorized access – Destroyed per schedule when no longer needed

Business Records Management

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-^ Establishing procedures for handling critical business records is part ofoverall business continuity planning •^ Primary records document

^ Records that provide supporting documentation for key e-business activities, such as sales, orderfulfillment, and payment. • Secondary records

:^ Records containing important information not used in daily operations but generated from an e-business’s activities; usuallyconsists of logs of customer data and Web site activity.

Business Records Management

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•^ Identify primary and secondary records •^ Store records in a secure online or offlineenvironment •^ Control access to the stored records •^ Search for records as needed •^ Maintain records-retention schedule •^ Destroy records as scheduled •^ Use Google Desktop Search to find records

Business Records Management

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The Sarbanes-OxleyAct of 2002

^ Changed federal securities laws. ^ Established new reportingrequirements for all publiclytraded companies. ^ Requires an annual report on theeffectiveness of accountingcontrols, including the"electronic paper trails" thatprovide traceable data used infinancial reports.

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Network andWeb Site Security

Threats against a private network can occurfrom anywhere on the public network
Viruses, worms, and Trojan horses^ ›^ Virus: A small, malicious program that infectsother programs^ ›^ Worm: A type of virus that replicates itself^ ›^ Trojan horse – Appears to be useful but actuallydoes something destructive^ ^ Install and keep updated antivirus software