IB Student Guide to Citing and Referencing for the Extended Essay, Study Guides, Projects, Research of Technical English

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Citing and referencing for the Extended Essay

IB Student Guide Hvitfeldtska Upper Secondary School

Frequently asked questions

What is a citation? A citation is a mentioning of a source in your own work. Why should you make references? It should be very clear what sources your work relies on. There should be no misunderstanding about what's your own thoughts and conclusions - and what you have gathered from other sources. It should be easy to find the sources that you've used. If you don’t show any references (or only show incomplete ones) – you may be accused of plagiarism. What is plagiarism? To use other's work, for example an essay, and present it like it's your own (without refering to a source), is called plagiarism. To plagiarize is not allowed. On universities it can lead to suspension of the student. Two types of in-text-citation When mentioning sources in-text, you have the option of either paraphrasing or quote. Paraphrasing is the method of summarizing somebody else’s work in your own words. Quoting is the method of using the exact words as the original source, in the form of a quote. When citing a source in-text, both when paraphrasing and quoting, you need to include the last name of the author (and in most reference styles: year of publication). When quoting a source, always include the specific page number from the source. What is a reference style? A reference style is a set of rules on how you should deal with in-text citations and referencing as a whole. Always be consistent in your use of a reference style – choose a style and stick with it. What is a reference list? A reference list, also known as bibliography, is a list of all sources cited in your essay. In the reference list, the sources need to be described in a complete way. By reading the reference list, anyone should be able to find the sources that you’ve used.

How do you refer?

There are three main types of in-text citations. Each of them correspond with a reference style (which we’ll go over at the end).

1. Author The last name of the author, and page number(s). Example of refence style: MLA
2. Author–date The last name of the author, and the year of publication, and the page number. Example of refence style: APA
3. Numbered footnote Note numbers that come after the referenced passage, and corresponding footnotes placed at the bottom of the page. Example of refence style: Chicago

Examples of author-date and footnote types: In the screenshots above, you can see two identical references, each with their own type of in-text citation. The first one uses the author-date type, the second one uses the footnote type. Below the two sentences, you can see the rest of the footnote citation at the end of the page. For in-text citations, like the ones in the screenshots above, you can write in a number of ways. Try to make the citation fit in with the rest of the text. For example: According to Smith (2013)... Smith (2013) argues that... Smith (2013) writes... Smith (2013) conducted a study which...

Paraphrasing – summarizing other’s work

A checklist for in-text citations: Clearly state the source Retell what you've seen, heard, read Leave your own opinions and thought out of the citation Don't just rephrase the original source's words and sentences This method of referencing is called paraphrasing. An example of paraphrasing: Mascaro (2018) writes about the US Government shutdown of January 2018. After days of debate, the Senate and House agreed on a compromise, reopening spending for all government offices. Although a deal was reached, many Democratic politicians and some Republicans remain skeptical of future deals and compromises. Screenshot of full article from LA Times: The reference above is a short retelling of the article on La Times’ site.

Quotations – using the source’s own words

If you want to use the exact words of a source, you can choose to make a quotation. You do this by inserting quotation marks at the beginning and the end of the phrase you are quoting. Finish it up with a reference (author's last name, year, page). For example: "Not quite in a hurry, but losing no time, Sethe and Paul D climbed the white stairs." (Morrison, 2017, p. 24) Tips: For longer quotes, spanning a couple of sentences - indent the whole quote. Example from a scientific interview: IMPORTANT: Whenever possible, include a page number for the quote.

Reference list/Bibliography

A reference list, or bibliography, should always be included at the end of the essay. All sources, both from quotations and paraphrases, that are mentioned in the text must be included. The reference list is written in alphabetical order, based on the authors' last names. In the reference list, you write the references in a complete way , including as much information about the sources necessary for the reader to understand which type of source it is, and how to find it. IMPORTANT INFO REGARDING ONLINE SOURCES: Author, year of publication, title, number, edition, title of magazine, pages, publisher etc. Internet references should include the title of the extract used as well as the website address, the date it was accessed and, if possible, the author. With regard to electronic sources, the requirement of the IB for date-stamping supersedes the requirements of the chosen referencing system. In other words, all electronic sources must be date-stamped. (International Baccalaureate, 2017) It’s very important to write the references in a correct way, in accordance with the rules for each specific type of source (as stated in reference style guides). If a magazine article: Smith, H.E. (1997), The Harmony of Chaos, in Journal of Science 33(2), p.144-152. is presented like if it was a book: Smith, H.E., The Harmony of Chaos. 1997. it's an overwhelming risk the source will never be identified. The IB’s minimum requirements for the sources in the reference list include: Name of author Date of publication Title of source Page numbers (print sources only) Date of access (electronic sources only) URL (online sources only)

Finding reference guides

A reference guide is a set of rules on how citations and references should be written. Your IB teacher can tell you which reference style is preferable for your EE subject. APA, Chicago, Harvard and MLA are some of the most common ones. The important thing with reference styles is to be consistent. Once you know which one to use – stick with it! You can find a bunch of guide to different reference styles on Hvitfeldtska Library Blog. Just follow these instructions. (If you want to find more guides, try to google, many American and British universities share their guides.) Go to hvitfeldtskasbibliotek.wordpress.com. In the top menu, go to “Övrigt” and klick on “Guide till referenssystem”.

Now you’ll see a list of some reference guides in Swedish and English. Each guide can be downloaded as a PDF file.