CTCD TEST Exam Questions with 100% Correct Answers, Exams of Law

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State agencies must post solicitations to ESBD with a value of? -

CTCD TEST Exam Questions with

100% Correct Answers

Correct Answer-$25, The majority of SPD contracts are processed through what system? - Correct Answer- Texas Smartbuy Vendor Performance Tracking System is required at what level? - Correct Answer- $25, Agency procurement plans are due annually on 11/30? - Correct Answer-True is an explicit act of using one's position to favor a relative. - Correct Answer- Nepotism Consanguinity & Affinity Relationship is to the First & Second degree? - Correct Answer- True 1st Degree includes what four relatives? - Correct Answer-Parent, Child, Spouse's parents & Spouse's children 2nd Degree includes what four relatives? - Correct Answer-Grandchildren, brothers & sisters, Spouse's Grandchildren, Spouse's Brothers & Sisters When a contract reaches $1M what 2 forms are required? - Correct Answer- SAO Nepotism & TEC Form 1295 A state employee must provide disclosure who is offering consulting services within 2 years of employment? - Correct Answer-True Bribery is a 2nd degree felony? - Correct Answer-True Executive heads revolving door policy is how many years? - Correct Answer- years Procurement employees revolving door is how many years? - Correct Answer- 2 years Vendor communication is allowed during the fact gathering stage? - Correct Answer- True

Vendor communication is allowed while drafting the solicitation? - Correct Answer-False

Can a vendor who was compensated for its assistance in drafting the solicitation bid on the contract? - Correct Answer-No Once the solicitation is posted, vendor communication must follow the procedure outlined in the solicitation? - Correct Answer-True You can communicate with vendors during the evaluation period? - Correct Answer-No Allowable vendor-procurement professional interactions between the response due date & contract award include: - Correct Answer-Negotiations, clarification, & exchange of information Persons who report fraud have to give their names? - Correct Answer-No Items prohibited for most state agencies include: - Correct Answer-Alcoholic beverages, auditing services, indoor plants, postage or renting a P.O. box other than from the US post office, membership dues for professional organizations, lease of private facilities for meetings, & generally informational/educational/promotional publications or items that are not statutorily required. Each state agency that purchased products or services through TIBH must:

• Correct Answer-1. Designate an agency employee to ensure the agency compliance with the requirements of the TPPD program; and 2. Report through the CPA's TPPD exception reporting tool. When choosing to purchase a TIBH-offers product or service from another vendor, price cannot be considered? - Correct Answer-True TIBH exceptions can include: - Correct Answer-Quality, life cycle costs, and delivery time Purchases must be made from TCI if the products or services are provided by TCI? - Correct Answer-True Competitive bidding is not required for items purchase from TCI with the exception of ? - Correct Answer-Printing procurements State agencies must obtain a waiver from TCI? - Correct Answer-True For print purchase, TCI must be given the final opportunity to meet or beat the lowest price? - Correct Answer-True State agencies must order goods or services on statewide term contracts through what system? - Correct Answer-Texas Smartbuy

POCN must be used when a change to a P.O. is required? - Correct Answer- True

Consulting services are not offered as part of the TXMAS program? - Correct Answer- True State agencies must purchase from TIBH, TCI, & SPD term contracts first before utilizing TXMAS contacts? - Correct Answer-True TXMAS $0-$50,000 can go directly to vendor? - Correct Answer-True How many vendors must you request a price quote from $50,000-$1M from TXMAS? - Correct Answer- How many vendors must you request a price quote from over $1M from TXMAS? - Correct Answer- POs from TXMAS contracts must be entered through the Texas Smartbuy system? - Correct Answer-True State agencies are required to use contracts established by DIR for AIS?

• Correct Answer-True DIR manages what 5 master contracts? - Correct Answer-1. Cooperative contracts for IT commodity items, 2. TXMAS contracts for IT commodity items, 3. Texas.gov, 4. DCS contracts, and 5. Telecom services For DIR contracts a direct award can be given to vendor if less than $50,000? - Correct Answer-True For DIR contracts with a value of greater than $50,000-$1M how many vendors must be contacted to provide a price request? - Correct Answer- For DIR contracts with a value of greater than $1M-$5M how many vendors must be contacted to provide a price request? - Correct Answer- For DIR contracts over $5M for commodity items a state agency may not enter a contract through the DIR cooperative contracts? - Correct Answer- True State agencies are required to submit the SOW to DIR for approval at what dollar amount? - Correct Answer-Greater than $50, How long does DIR get to review SOWs? - Correct Answer-30 days Each DIR SOW entered into by the state agency must be posted on the state agency's website? - Correct Answer-True

Purchasing authority is generally held by SPD & must be delegated to state agencies? - Correct Answer-True In calculating thresholds for various reporting, review, and delegation requirements, the contracts value is not just the initial value of the contract, but the contract's full existence? - Correct Answer-True Name the 5 exceptions to determining contract value: - Correct Answer-1. Emergency purchases, 2. Purchases of perishable goods, 3. Purchases of publications directly from the publisher, 4. Fuel, oil, grease purchases, & 5. Distributor purchases. Competitive bidding is not required for POs less than what dollar amount? - Correct Answer-$5, Competitive bidding is not required when utilizing these 2 State Use Programs? - Correct Answer-TIBH & TCI Purchases between $5,000-$25,000 must provide bid opportunities to vendors active on the CMBL? - Correct Answer-True A state agency is required to use the CMBL to solicit from each vendor on the list that serves the agency's geographic region if the purchase will cost more than? - Correct Answer-$15, For purchases over $50,000 for commodities agencies must submit an Open Market Requisition to SPD? - Correct Answer-True Purchasing services over $100,000 must submit the solicitation to who for review? - Correct Answer-CAT-RAD An RFI is a procurement method? - Correct Answer-False RFI responses are public records? - Correct Answer-True RFPs is a solicitation requesting submission of a proposal in response to the required ? - Correct Answer-Scope of services RFPs include some form of cost proposal request? - Correct Answer-True RFP is recommended when factors other than are to be considered. - Correct Answer-Price Negotiations are allowed in RFPs? - Correct Answer-True

Vendors are evaluated solely on & in RFQs? - Correct Answer- IFBs are used when these 3 things are present: - Correct Answer-1. Requirements are clearly defined, 2. Negotiations are not allowed, & 3. Price is the major determining factor. What is the exception to negotiations in IFBs? - Correct Answer-When there is only 1 qualified vendor. Best value considerations can be used with the iFB method? - Correct Answer- True RFOs is the purchase method intended for what items? - Correct Answer-IT or Telecom RFQs are used for what? - Correct Answer-Professional services Qualifications & skills Price is negotiated in an RFQ after the selection of a preferred respondent?

• Correct Answer-True RFAs are used for what? - Correct Answer-Grant applications IAC agreements are between state agencies? - Correct Answer-True Solicitation drafting must begin when? - Correct Answer-At the kick-off meeting Procurement lead-time is defined as? - Correct Answer-The interval between a decision to purchase a good or service to when the contract is awarded. Where is the Calendar of Events required to be posted in a solicitation?
• Correct Answer-Near the front. What 2 types of calendars of events are required in solicitations? - Correct Answer- External and Internal An internal calendar of events must be created to detail internal goals or milestones? - Correct Answer-True Scopes of work will provide? - Correct Answer-Expectations as a result of the contract Specifications will? - Correct Answer-Precisely detail the functional and/or technical requirements. Specifications can never include? - Correct Answer-Agree to agree language

Performance based specifications focus on? - Correct Answer-Outcomes or results rather than the process in which the goods and services are produced.

Design specifications outline? - Correct Answer-Exactly how the contractor must perform the service or how the product is made An agency can pay for services up front? - Correct Answer-False Invoice requirements must be explained within the solicitation? - Correct Answer-True State agencies must pay contractors in accordance with? - Correct Answer- Prompt Payment Act Invoice procedures must include requirements to provide a description of the work/goods delivered to an agency? - Correct Answer-True For RFP or RFO solicitations, evaluation criteria must be clearly stated.

• Correct Answer-True Best value criteria must also be included in the evaluation criteria. - Correct Answer- True Submissions requirements must be clear and the documentation needed is well- defined. - Correct Answer-True HUB sub-contracting opportunities must be determined at what contract dollar amount?
• Correct Answer-$100, CAT review is required at what dollar amount whether it is a service or commodity? - Correct Answer-$5M CAT-RAD review for commodities is required for what dollar amounts?
• Correct Answer-Greater than $50,000 - $5M Name the 3 most common formats of solicitation subject to CAT-RAD review. - Correct Answer-RFPs, RFQs, & IFBs CAT-RAD review takes how many calendar days to review? - Correct Answer- 30 QAT review is required when? - Correct Answer-Any major information resources project. ESBD posting is required for commodities or services at what dollar amount? - Correct Answer-Greater than $25, After the contract is awarded, a notification of award must be posted to the ESBD? - Correct Answer-True

What is the minimum ESDB posting requirement? - Correct Answer-14 days What is the best practice for ESBD posting? - Correct Answer-21-30 days Posting to Texas Register does not negate the ESBD posting requirement.

• Correct Answer-True Q&A documentation should be created verbatim from vendor questions? - Correct Answer-True If question is duplicated or re-worded, it must still be included in Q&A but only answered once. - Correct Answer-True All Q&As must be submitted & answered in writing? - Correct Answer-True Receipt of responses must be received on or before due date & time? - Correct Answer- True Receipt logs must not be released until after contract is awarded. - Correct Answer-True Late responses are returned unopened with a cover letter. - Correct Answer- True All evaluations & responses are highly confidential & may not be disclosed prior to award, even to an Open Records request? - Correct Answer-True Evaluators must never attempt to communicate with or reply to communication from a respondent during the evaluation period. - Correct Answer-True Evaluation criteria should include at least evaluation criteria? - Correct Answer- 3 Th evaluation criteria must be clearly stated along with weighting in the solicitation. - Correct Answer-True Bids should be tabulate when opened? - Correct Answer-True When is the response tabulation & response documentation must be made available for release through the PIR? - Correct Answer-After award A bidders past performance will be measured based on criteria? - Correct Answer-Pass/Fail The criteria for evaluating proposals must be included & specifically outlined in the solicitation? - Correct Answer-True

In RFPs & RFOs must not be the basis for making the award. - Correct Answer- Price

Preference must be given to Texas products? - Correct Answer-True Preference must be given to a Texas resident bidder? - Correct Answer-True Reciprocity & resident bidder preferences do not apply in the evaluation of solicitations that involve the use of federal funds. - Correct Answer-True Texas law requires that out-of-state bidders who reside in states that grant resident bidder preferences for that state's purchases be evaluated in the same manner that a Texas bidder would be evaluated in the out-of-state bidder's home state. - Correct Answer-True Negotiations are allowed within competitive sealed bids such as RFPs, RFOs, & RFQs.

• Correct Answer-True Negotiations are allowed in emergency, proprietary & sole source, DIR contracts, & TXMAS contracts. - Correct Answer-True Name the 6 legal elements required for a contract: - Correct Answer-1. Offer,

2. Acceptance, 3. Legal Purpose, 4. Consideration, 5. Certainty of Subject Matter, & 6. Competent Parties Name the 6 compliance checks that the contract has been awarded: - Correct Answer-
3. Franchise Tax Check, 2. Warrant/Payment Hold, 3. SAM Check, 4. SOS - Legal Operations Check, 5. Debarment Check, 6. Iran, Sudan, & Foreign Terrorist Check Upon award most contracts for the purchases of goods & services must be posted to the agency website? - Correct Answer-True Each agency must adopt rules to handle protests of awards. - Correct Answer- True A state agency may contract with a consultant only if there is a substantial need for the consulting services & the agency cannot adequately perform the services with its own personnel? - Correct Answer-True What procurement method is recommended for solicitation consulting services? - Correct Answer-RFP At what dollar level is a consulting services contract considered to be major? - Correct Answer-$15, A state agency must notify what 2 governing agencies before entering into a major consulting services contract? - Correct Answer-Governor's Office & LBB

Major consulting services must be posted in what publication? - Correct Answer-Texas Register How long must a major consulting services contract be posted to the Texas Register before it is entered in to? - Correct Answer-30 days $0-$5,000 is considered a spot purchase & no formal procurement methods needed. - Correct Answer-True $15,000 Consulting Services - Correct Answer-Must be posts to Texas Register. At $25,000 also posted to ESBD. Over $25,000 - Correct Answer-Subject to formal bidding requirements. Over $25,000 must be posted to ESBD - Correct Answer-True $50,000 or less for IT commodities - Correct Answer-Can go directly to DIR vendor Over $50,000 for commodities - Correct Answer-Requires Delegation of Authority from SPD through the Open Market Requisition process Over $100,000 for services - Correct Answer-Requires HUB sub-contracting plan. Over $100,000 for services - Correct Answer-Requires Delegation if Purchasing Authority from SPD CAT-RAD review & delegation. $1M threshold - Correct Answer-Requires SAO Nepotism Form & TEC Form 1295 $50,000-$1M IT Commodities - Correct Answer-Must submit price request to 3 vendors on DIR's list $50,000-$1M TXMAS - Correct Answer-Solicit bids from 3 TXMAS vendors More than $1M IT - Correct Answer-considered major IT project & subject to QAT review More than $1M TXMAS - Correct Answer-Solicit bids from 6 TXMAS vendors. If less than 6 than solicit all vendors. $1M-$5M IT Commodities - Correct Answer-Must submit price request to 6 DIR vendors. If less than 6 solicit all vendors Over $5M IT Commodities - Correct Answer-A state agency is required to issue its own RFO. These restrictions do not apply to DIR bulk purchasing.

$5M Threshold - Correct Answer-Requires SPD CAT review