FCCM TRAINING EXAM 2024\2025 |GUARANTEED ACCURATE ANSWERS, Exams of Nursing

Download FCCM TRAINING EXAM 2024\2025 |GUARANTEED ACCURATE ANSWERS and more Exams Nursing in PDF only on Docsity! FCCM TRAINING EXAM 2024\2025 |GUARANTEED ACCURATE ANSWERS Procurement - ACCURATE ANSWERS✔✔ Term used in the government for purchasing goods or services, receiving and inspection, inventory management, contract administration, and disposal/surplus Seven Stages of Public Procurement - ACCURATE ANSWERS✔✔ 1. Need identification 2. Pre-solicitation 3. Solicitation preparation 4. Solicitation 5. Response Evaluation 6. Contract award 7. Contract management Stage 1: Need Identification Process - ACCURATE ANSWERS✔✔ Identify the need for a commodity/service and develop a plan to address that need. This stage includes: -Need identification -Budget identification -Purchasing strategy Categories of purchases - ACCURATE ANSWERS✔✔ -Emergency (non-competitive): delaying would cause immediate danger -Exceptional (non-competitive): Agencies are mandated to purchase from a specific entity according to a contract -Competitive solicitations Stage 2: Pre-solicitation process - ACCURATE ANSWERS✔✔ Get background info to determine which method of competitive solicitation is appropriate What does a solicitation team do? - ACCURATE ANSWERS✔✔ - Ensures that solicitation will meet the procurement need -Define scope of procurement -Identify public purpose -Conduct a market analysis -Estimate potential costs Procurement need - ACCURATE ANSWERS✔✔ An identified lack of commodity or service Payment Methods - ACCURATE ANSWERS✔✔ Cost reimbursement Fixed price Fixed rate A combo of the aforementioned payment methods Competitive solicitations should be posted on: - ACCURATE ANSWERS✔✔ the vendor information portal (VIP) Notices of public meetings should be posted on: - ACCURATE ANSWERS✔✔ the Florida Administrative Register (FAR) Methods of responding to vendor questions during an active solicitation: - ACCURATE ANSWERS✔✔ -Pre response conference -written Q&A period -Directly contact procurement officer Stage 5: Response evaluation process - ACCURATE ANSWERS✔✔ This stage includes: -Reviewing and evaluating responses to a competitive solicitation -Negotiating with respondents (if appropriate) -Making an award recommendation A responsive vendor is... - ACCURATE ANSWERS✔✔ A vendor that has submitted a bid, proposal, or reply that conforms to the solicitation All discussion of responses and award recommendations must take place in... - ACCURATE ANSWERS✔✔ A public meeting For agreements awarded on a non-competitive basis, what kind of analysis is required? - ACCURATE ANSWERS✔✔ A cost analysis Agency award recommendation process - ACCURATE ANSWERS✔✔ -Public meeting to discuss award recommendation with agency head or designee -Procurement officer writes a summary of award recommendation -Procurement officer forwards summary to agency head/designee to make the contract award decision Stage 6: Contract Award Process - ACCURATE ANSWERS✔✔ This stage includes: Posting the agency decision Drafting and reviewing the contract Executing the final contract Who can protest an agency decision or intended decision? - ACCURATE ANSWERS✔✔ Anyone who is adversely affected. Receiving a formal written protest stops the solicitation process Protest timeline - ACCURATE ANSWERS✔✔ -Written notice of intent to protest due within 72 hours of the solicitation decision being posted -Formal written protest due within 10 days of the decision being posted Required elements of a contract/grant - ACCURATE ANSWERS✔✔ SOW Deliverables/performance measures Financial consequences Required minimum review process for contracts over a Cat 3 - ACCURATE ANSWERS✔✔ Programmatic review Financial review Legal review State employees are NOT ALLOWED to - ACCURATE ANSWERS✔✔ -Be contract managers of a vendor by which they were employed within the last 5 years -Accept gifts from vendors (nor should family members) -Procure a contract for a vendor where a relative is an officer or the relative owns more than 5% interest When an award will not involve a competitive process, the state will evaluate the cost based on these 4 criteria: - ACCURATE ANSWERS✔✔ Allowable Reasonable Necessary Allocable A cost analysis is also appropriate to perform when - ACCURATE ANSWERS✔✔ -There is an agreement with a recipient/subrecipient -Cost reimbursements The best way to avoid a settlement agreement is to - ACCURATE ANSWERS✔✔ assign a monetary value to each task so you can pay the provider for the work that was actually performed Financial consequences - ACCURATE ANSWERS✔✔ A requirement for all agreements. These give direction for payment when work is not completed as the agreement requires. Having financial consequences helps to avoid a settlement agreement The contract management process begins when the agency - ACCURATE ANSWERS✔✔ posts its Intent to Award and has an executed contract or grant in hand. A contract administrator and a contract manager may be assigned to - ACCURATE ANSWERS✔✔ the same or different employees Grant managers are responsible for - ACCURATE ANSWERS✔✔ Cost reconciliation and preparing a final reconciliation report Cost administrators are responsible for - ACCURATE ANSWERS✔✔ - creating and maintaining a contract file -maintaining financial information on all contracts -serving as a liaison between the contract manager and the dpt. For a contract in excess of $500K annually, the contract administrator (may/may not) serve as both the contract administrator and the contract manager - ACCURATE ANSWERS✔✔ may not For a contract of $500K or less annually, the contract administrator (may/may not) serve as the contract manager - ACCURATE ANSWERS✔✔ may The contract administrator is a resource you can rely on for ___________ while performing your contract manager duties - ACCURATE ANSWERS✔✔ advice and guidance Contract managers are responsible for - ACCURATE ANSWERS✔✔ - enforcing performance of the contract terms and conditions -serving as a liaison between the provider and the agency -participating in the solicitation development and review of contract documents -managing the receipt of commodities/contractual services -providing written certification that services were performed and completed -monitoring provider performance and end-user satisfaction -exercising applicable remedies when a contractor's performance is deficient -conducting cost reconciliation (grants) -managing and documenting any changes to the contract through amendments -monitoring the contract budget to ensure sufficient funds are available -maintaining a contract management file Managers of contracts in excess of $10 mil annually must possess at least ___ years experience managing contracts in excess of $5 mil annually - ACCURATE ANSWERS✔✔ 5 For contracts of $5 mil or greater, each agency needs an oversight team of ____ people, including the contract manager - ACCURATE ANSWERS✔✔ 4 For contracts of $10 mil or greater, at least ____ person serving on the oversight team must have at least 5 years of experience managing contracts of a similar size - ACCURATE ANSWERS✔✔ 1 For contracts of $20 mil or greater, the team must consist of ____ people and at least _____ person/people should be from a different agency - ACCURATE ANSWERS✔✔ 5; 1 How often do oversight teams for contracts worth $5 mil or more meet? - ACCURATE ANSWERS✔✔ At least quarterly How often do oversight teams for contracts worth $10 mil or more meet? - ACCURATE ANSWERS✔✔ At least monthly deliverables subcontractor approvals Contract audits occur once every _______. - ACCURATE ANSWERS✔✔ 3 years Contract and procurement documents must be posted into FACTS within ______ days of execution - ACCURATE ANSWERS✔✔ 30 Contract managers can use FACTS to view - ACCURATE ANSWERS✔✔ deliverables payments documents audits Provider onboarding meeting - ACCURATE ANSWERS✔✔ The first meeting between the provider and the agency. This meeting is held as soon as the contract is executed. The first opportunity to provide technical assistance to the provider. The contract manager's role at the provider onboarding meeting is to... - ACCURATE ANSWERS✔✔ -establish time and place -prepare agenda -notify the appropriate parties -prepare a meeting summary for the contract file The onboarding meeting summary must include... - ACCURATE ANSWERS✔✔ -method of delivery of invoices -list of attendees -action items (including names and due dates) Monitoring includes - ACCURATE ANSWERS✔✔ -verifying receipt of contractual services -certifying quality of services -validating pricing -managing contractual changes -enforcing contract terms Two types of monitoring - ACCURATE ANSWERS✔✔ programmatic and fiscal Programmatic monitoring - ACCURATE ANSWERS✔✔ Determines the provider's compliance with the contract's terms and conditions and requirements for delivery of services Fiscal monitoring - ACCURATE ANSWERS✔✔ -determines if state funds have been accounted for and used appropriately by provider When the total cost of needed commodities exceeds $35K, the solicitation must be... - ACCURATE ANSWERS✔✔ competitive (unless there are extenuating circumstances) If a vendor has questions about a solicitation, who should they contact? - ACCURATE ANSWERS✔✔ Procurement officer The criteria listed for evaluating a solicitation should be listed... - ACCURATE ANSWERS✔✔ in the solicitation itself You cannot be a contract manager for a vendor who employed you within the last ____ years. - ACCURATE ANSWERS✔✔ 5 For non-competitive procurements over a Cat 2, you must attest in writing that... - ACCURATE ANSWERS✔✔ You have no interest in the entities evaluated and selected. If you have a state-funded project, you must make a recipient/subrecipient vs. _________ determination - ACCURATE ANSWERS✔✔ Vendor Participants in the development of a solicitation.... - ACCURATE ANSWERS✔✔ Cannot respond to a solicitation Roles of the solicitation team - ACCURATE ANSWERS✔✔ -consulting stakeholders If a contract is worth $10 mil or more, one member of the negotiation team must be a - ACCURATE ANSWERS✔✔ Certified Project Management Professional The public is notified about solicitation team meetings through the - ACCURATE ANSWERS✔✔ Florida Administrative Register Meetings should be posted in FAR ______days prior to the meeting - ACCURATE ANSWERS✔✔ 7 Pre-response conference - ACCURATE ANSWERS✔✔ The first opportunity for respondents to a solicitation to ask questions Addendum - ACCURATE ANSWERS✔✔ formal written clarification to a SOLICITATION The issuance of an addendum creates - ACCURATE ANSWERS✔✔ a new point of entry for protest during the solicitation period Once the contract is executed, changes are called ______________. - ACCURATE ANSWERS✔✔ Amendments (instead of addendums) How many days do you have to upload a document into FACTS? - ACCURATE ANSWERS✔✔ 30 A monitoring plan should outline - ACCURATE ANSWERS✔✔ -type of monitoring -how often -required documentation -monitoring tools Contracts must be posted into ___________________ and ___________________ once executed - ACCURATE ANSWERS✔✔ FACTS; FLAIR Competitive solicitations generally include: - ACCURATE ANSWERS✔✔ -introduction and solicitation goals -technical specifications/SOW -Instructions to respondents -Special contract conditions A contract file must contain _________________. - ACCURATE ANSWERS✔✔ Payment documentation A provider onboarding meeting is the ___________ opportunity to provide technical assistance to the provider. - ACCURATE ANSWERS✔✔ First Documentation should be - ACCURATE ANSWERS✔✔ Sufficient Reliable Relevant Monitoring results should be reported to - ACCURATE ANSWERS✔✔ -provider -Agency -other relevant parties The corrective action plan should be written by the ____________ and approved by the _____________. - ACCURATE ANSWERS✔✔ Provider; agency A corrective action plan - ACCURATE ANSWERS✔✔ clearly addresses deficiencies, includes a timeframe of resolution, and details a correction plan Contract managers have ______ working days to inspect and approve goods and services - ACCURATE ANSWERS✔✔ 5 Contract summary form - ACCURATE ANSWERS✔✔ provides written certification that the provider has met service expectations Agencies must approve and file invoices with the CFO within _______ days - ACCURATE ANSWERS✔✔ 20 pre-audit - ACCURATE ANSWERS✔✔ performed prior to payment, the audit verifies: