Ms project for project management for design an managing project, Lecture notes of Project Management

Download Ms project for project management for design an managing project and more Lecture notes Project Management in PDF only on Docsity! MS Project Tutorial Prepared by Milton Hurtado CS 587 Software Project Management Instructor: Dr. Atef Bader MS Project in Labs: Available in Siegal Hall Lab in Main Campus Available in Room 210 Rice Campus How to get MS Project ? Download MS project from following link http://www.microsoft.com/office/project/ O00 ee |B) File Edt View Inset Fomat Tools Proiect Window Help alx| [OSR|SAY| tA > |eleses|A CE) -|QQr|e a. 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Press ENTER. 5. It should look like the figure below: 6. To add a milestone the only difference is that the duration of the activity must be zero (below is an example): Note: By double clicking on a Task or milestone, you can modify its information with a form that prompts Grouping Tasks in Logical Order (WBS Outline) 1. Click once on the first activity of the group of activities you want to group. For the example Activities 4 and 5 2. Then click on the option “New Task” in the “Insert” Menu to insert a new task that will represent the name of the group (“Group 1” for this example) 3. Then select the tasks below (4 and 5) and then click in the option “Outline-Indent” in the “Project” Menu Outlining helps organize your tasks into more manageable chunks. You can indent related tasks under a more general task, creating a hierarchy. The general tasks are called summary tasks; the indented tasks below the summary task are subtasks. A summary task's start and finish dates are determined by the start and finish dates of its earliest and latest subtasks. Find Critical Path Critical Path Analysis (CPA) helps you to lay out all tasks that must be completed as part of a project. CPA helps you to identify the minimum length of time needed to complete a project For finding CP list all the activities and enter early start, late start, early finish and late finish info of all the activities. You can do this under insert/columns and selecting each terms. Following screen shot demonstrates how to insert. Project automatically calculates ES, EF, LS and LF based on the starting/ending dates you have provided. 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Tue 7iLnked Fes siia2 Tue 722 Wed7lic2 Thushe2'S Wea Am2) Thuerin2| Wed 7n2 Thu ita2 Fieo2 Tweeiana 38 Fram Tue e302 Frenne Tue eriama Wedsian2 Thust2n2 7 ateennnwes Thu crz202 #eReeeeRH Thu 82202 Fiezam2Twesam2.@ — Frensn2 Tuesan2 Fiena02| Tue anna Ho > (ira eres or ae Closing Project When you are saving a file it asks you whether you want to save with baseline/without baseline. You can choose either options. If you choose to save with baseline, a copy of your schedule and other things will be saved and any changes when you are making when the project progress can be viewed clearly using the baseline. If you choose to save without baseline, you will not be able to view the changes. O00 EE H EE (A) file Edt View Insert Fama Zoos 2roect Wwincow Helo alx! OB RSAY/ SERBS) Ol eee HSE/ nom -“|Qae aa.) se o[B 7 Ue = [aren = v/a] | Ju { Task Name ssbur | PesStat | PesFinsh un 02 02 (aug 02 Sep'0z __|oct'0z 4] [2 (3 fe[2si90 7 [ta[2tl2e 4 [11 falas 1 |8 i1si22 29/6 11] Apr C2 | May "02 2a [st |7 (14 [21 [ae] 9 [12 13 ]25 Project Celveracles —14days,—Mon4/i02_‘Thu ar 82 ae Procure feriware days, ‘FrieIEN2 Wed A242 . Test Hardware Aidays _Thu2802_ Thu s/8K2 fgg Pe Procue Sot were Ta 13de\ EAT x Wife Programs SRS ead you lke te save a beselhe for Project"? A baseline is 3 Test and Dooug 27 day snapshot af your schedule 35 I's now. 1: Is useful because you can aa 1Sukays_conpare Rvith later versione of your echadtle ta eva wha: change Irainng 11 days, ee es Acceptance 11555 Van pan (© Save reject" wthaik abesehne! 7 Save Project" wth abaseine, cei) - - ~ Cancel Help hl T Dont tellme about this aan, ale = . 4 ‘ PSC Now lets try a small example, step by step to practice each of the options we have seen so far about how to create a project using MS Project. We are going to use a small set of tasks (Table Below) related to the initial phases of a System Testing Plan (Definition and Design) Design Phase1 days•Test Leader •Tester E, A and B Activity 810. Add Design Documents to CMS (Milestone) Design Phase1 days•Tester E, A and BActivity 79. Check that System is Ready to be Tested Design Phase2 days•Test Manager •Test Leader •Tester E Activity 78. Review Test Plan and Attachments Design Phase3 days•Tester A and BActivity 67. Prepare Tools and Test Scripts Design Phase1 days•Tester A and BActivity 5 6. Develop Test Item Transmittal Report Design Phase3 days•Tester A and BActivity 4 5. Develop Test Procedure Specification Design Phase5 days•Tester A and BActivity 3 4. Develop Test Case Specification Design Phase8 days•Tester A and BActivity 23. Develop Test Design Specification Design Phase5 days•Test Manager •Test Leader •Tester E Activity 12. Develop Test Plan Definition Phase3 days•Test Manager •Project Manager •Test Leader Requirements Specification Document completed. (Not part of System Testing Plan) 1.RSD Analysis * System Testing PhaseEffort ResponsibilityPredecessorActivity Step by Step Example Step by Step Example (Step 2 – Add Tasks Continued) 3.1 Insert a new task at the beginning that will group everything 3.2 Highlight the tasks that are going to be added as subtasks 3.3 Click on the option “Outline - Indent” 3.4 The final result should look like this, now repeat this steps to create the Subgroups that will represent the phases (Definition and Design) Step by Step Example (Step 2 – Add Tasks Continued) 3.5 Insert a new task at the beginning of the definition tasks Highlight the tasks that are going to be added as subtasks Click on the option “Outline - Indent” The final result should look like this, now repeat this steps to create the Subgroup that will represent the phase “Design” 3.6 3.7 3.8 Step by Step Example (Step 2 – Add Tasks Continued) Click on the option “Outline-Outdent” to move the activity to the left The final result should look like this 3.11 3.9 Insert a new task at the beginning of the Design tasks (Notice that the new task that will work as a group for the “Design Phase” is inside the group “Definition Phase”, therefore we need to Outdent one position to put it at the same level as the Definition Phase) 3.10 Highlight the tasks that are going to be added as subtasks in the design phase and then Click on the option “Outline - Indent” 3.12 1. Got to the view “Resource Sheet” 2. Add the necessary resources to the “Resources Sheet”, we are going to use only the Name, Initials and Standard Rate in $/hr. The resources are going to be taken from the table showed at the beginning of the example, more specifically from the column “Responsibilities” 3. Now, with the Resources already register in the project file, go back to the View “Gantt Chart” 1 2 3 Step by Step Example (Step 3 – Add Resources) 1. Double click the task you want to link to resources available in the “Resource Sheet” 2. Then got to the Tab “Resources” and look up the resources you want to relate to the activity (For the example lets keep the amount of effort of each Resources as 100%, Leveling Resources wont be covered in this tutorial), finally Click the “Ok” button to finish the assignment. 3. Repeat steps 1 and 2 for the rest of the tasks 1 2 Step by Step Example (Step 4 – Assign Resources) 1. Adjust the length of the Gantt Chart such that it can be seen in one screen (If Possible), to do this perform a Right Click on top of the Gantt Chart first, a pop-up menu will appear, select the option “Networking Time…” 2. In the form that will open go to the tab “Time Scale” and Change the Major Scale Units to “Months” and the Minor Scale Units to “Weeks”, then press the “Ok” button to see the results in the Gantt Chart. (Adjust as necessary the scales once you are familiar with them) 1 2 Step by Step Example (Step 5 – Adjust the Gantt Chart) As explained before, you can add and hide columns from the Spread sheet, this lets you show exactly what the people needs to see, below is a view with selected fields: Name, Cost, Duration, Resource initials and Start Date. The reader is welcome to experiment with this features and to explore more views that are offered by MS Project, such as resources usage, cost reports, etc. Step by Step Example (Step 8 – A Better View) 1. For this example we are saving the file at the end, but it is recommended that you save the file frequently while you are working to avoid losing data as a result of problems such as a Power Failure for instance. 2. You can chose between saving the file with or without Baseline (the difference was explained before in this Tutorial) 1 2 Step by Step Example (Step 9 –Save the File)