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What is maximum amount of time to record bond, oath of office and commission
at the Recorder of Deeds in the county which the notary maintains an office?
Under RULONA, what amount must surety bond from insurance company
licensed in PA in?
RULONA requires a surety company provide the Department of State how many
days notice before canceling the bond?
The department of state may impose an administrative penalty on a Notary for each
act or omission which constitutes a violation of Chapter 3 or on any person who
performs a notarial act without being properly appointed and commissioned as a
Notary up to what amount?
A Notary's personal representative, guardian or any other person in possession of
the Notary Journal has how many days to return Journal to Recorder of Deeds?
Upon expiration of commission, or resignation of commission, or revocation of
commission, the Notary must deliver the Notary Journal to the Recorder of Deeds
within how many days?
State of PA's Notary commission application fee is how much?
All of the following are permitted EXCEPT
acknowledgements
oaths and affirmations
Free
How many days do you have to report a name change?
30 Days
Where should letters of resignation be sent?
Dept of State Bureau of Commissions, Elections, and Legislation
When resigning: papers must be released to whom and when?
To the County Office Recorders, within 30 Days
When resigning: stamp must be released to whom and when?
rubber stamp delivered to Dept of State Burcau of commissions within in 10 days
Official stamp wording requirements (5 requirements)
1. "Commonwealth of Pennsylvania "
2. "Notary Seal"
3. Name, "Notary Public”
4, County
5. Expiration Date
Official stamp border size
1" (EH); 3.5" (Width); Plain Border
Stamping device security is responsibility of
Notary
Upon resignation or death the stamp should be:
disabled by destroying, defacing, damaging, erasing, or securing against use in
which is it rendered unusable
Loss or theft of the stamping device should be:
promptly notify the department upon discovery
Embossing scal is required or not required
not required
Journal should be in order
Chronological
Separate journals can be held for
tangible and electronic records
Electronic journals should be: (2)
1, Tamper proof -
2. Evident format that complies with the regulations of the department
Journal entries should be made when:
contemporancously with the act
Electronic records requires the notary be registered with the department (when)
prior to use
Electronic records statute permits, but does not require, the notary official stamp
that contains
official signature
date of notarization
county and state of act
title of notarial officer
notary's expiration date
electronic records requires that
notarial certificate be attached affixed or associated with the clectronic record
Notary fees should be fixed (set) by
- Signature
- Photograph
Notary Public
Legally authorized by a state government to administer oaths, witness the signing
of documents, and deter fraud by verifying the identity of a person who signs a
document
RULONA
Revised Uniform Law on Notarial Acts
Statutes governing notarics public
RULONA (Revised Uniform Law on Notarial Acts)
You must be a resident of , or employed within the Commonwealth of
Pennsylvania to be a notary (T/F)
True
You must be able to read, write and understand English to be a notary (T/F)
Truc
You must be a member of the General Assembly of Pennsylvania to be a Notary
(TF)
False
You must complete a 3-hour course of study approved by the Commonwealth of
Pennsylvania to be a notary (T/F)
True
Notary applications cannot have had a notary commission revoked (T/F)
True
Renewing notarics must complete a three-hour course of study and file their
applications at least two month prior to their commission expiration date. (T/F)
True
Renewing notaries must follow standard renewal practices, except those
grandfathered by the Tritt v. Cortes ruling (T/F)
False - RULONA changed this so that approved three hour course must be taken
by all who are renewing.
All renewing notaries must take the notary exam? (T/F)
False - renewing notaries must complete and approved 3-hour course of study
within six months preceding application for renewal and file their application at
least 2-3 month prior to commission expiration.
RULONA added new laws to the previous PA notary law? (T/F)
False - RULONA or House Bill 25 overhauled the state's statues governing
notaries public and repealed all prior statues governing notaries - adopting
RULONA in its place.
How long does notary commission last for?
4 years
Maximum time requirement for the bond, oath of office and commission to be
recorded in the office of recorder of deeds of the county in which the Notary
maintains an office
45 Days
The 6 notary acts are
Acknowledgement
Verification on Oath or Affirmation
Sec 322 or basic continued education
Pass the notary education under which section
Sec 322
How long does the notary public exam takes to complete?
1 hr
Passing grade for public notary
75
Website for registering for notary public exam
pearsonvuc.com
Section for appointment procedure
57 Section 321
Appointment procedure for notary public
W/n 45 days of appointment: record bond, record oath, record commission with
recorder of deeds, register signature with prothonotary
Notary acts are performed under which section
Section 302 and 305
Acknowledgement is under which section
302
Notary Public acknowledgment
Signed a record for the purpose stated in the record
The notary public signed the record with proper authority and signed it as the act of
the individual or entity identified in the record
In a representative capacity defined
Officer, agent, trustee, or partner
Representative in the capacity stated in a record
An agent or attorney in fact for a principal
notary public oath statement
Formal declaration or promise to perform an act faithfully and truthfully or an
affirmation of the truth
Reasons oaths are given
Statement is truth
Testimony that will be given will be truth
He or she will faithfully perform the duties of a public office
Sample Oaths
Do you swear that statements contained in this affidavit are true to the best of your
knowledge
Verification on oath or affirmation
The signature on the statement verified is the signature of the individual
The identity of the individual is claimed
Witnessing or attesting a signature
Identity claimed
The signature on the record is the signature of the individual
Certification of a copy of a record
A notarial officer certifics or attest a copy of a record or an item which was copied
shall determine that the copy is a complete and accurate transcription or
reproduction of the record or item
A bank or financial institution
negotiable instrument
A notarial officer who makes or notes a protest of a negotiable instrument shall
determine the matters sct forth in 13 Pa. C.S
Official Stamp
Official seal of the notary public
Used to authenticate all acts, instruments, and attestations
Order of how the rubber official stamp should be displayed
1. Words "Commonwealth of PA"
2. Words "Notary Seal"
3. Name and words "Notary Public"
4, Name of the county where the notary public maintains an office
5.Date notary commission expires
6. Any other information required by the dept
The official stamp scal
Maximum height of | inch and width of 3 1/2 inch w/ plain border
Security of stamping device
The notary public is responsible for the security of stamping device
Ts anyone else beside the notary public allowed to use the security of stamping
device?
No
When should the notary public disabled the security of stamping device?
On the resignation of the notary public commission or on the expiration of the date
set set forth in the stamping device
How do you disable a stamping deviec?
Destroy, deface, erase, or secure it against use in a manner which renders it
unusable
What to do if the stamping device is lost or stolen
Notify the dept promptly
What to do with the journal at the termination of office
Deliver the journal of the notary public to the office of the recorder of deeds within
30 days of revocation, expiration, and resignation of the commission of notary
What to do with the journal following the death of the notary public’?
Deliver within 30 days to the office of the recorder of deeds in the county last
maintained an office
Certified copics
Give a certified copy of the journal to a person that applies for it
Journal
Must be protected by the notary public and may not be used by any other person
besides the notary public
Authority to refuse the notarial act
Customer is incompetent
Customer's signature is made
Identity is not accurate
Conflict of interest
Performing a notarial act for a spouse
New notarics must pass...
Must pass an exam to obtain their first commission
Notary prohibited acts in regards to false advertisement
The notary can not engage in false or deceptive advertising
Notary Advertisement
If notary advertises themselves in the media, broadcast, ctc. than they must state
that they are not an attorney
Original Records
Notary cannot withhold access to original record
Sanctions and penalties against the notary
The dept can deny, refuse, or revoke commission as a notary if the notary
fail to comply with Chapter 57 Sect 323
dishonest info in application
conviction of a felony
failure to discharge a duty required by the notary
failure to maintain bond under See 321
Use of official stamp when you are not a notary public
This is a violation of chapter 18 section 4913
Notary Fees
The notary can not charge more, they can only charge less or free service
Charging more for notary fees
A notary can not charge more for services
Notary fees display
Fees must be displayed, if there is no charge then no fees must be displayed
Notary fees charged to customers must be posted where
They must be posted in the journal
What to put in the journal if there is no charge
Place N/C or no charge in the journal
All fees are $5 except what?
In executing acknowledgements, additional names
Certifying or attesting a copy of deposition (per page)
Making protests (per page)
Making protest (per page) price
$3
In executing acknowledgements, each additional name
$2
Certifying or attesting a copy of deposition
$3
personal appearance
The notarial officer must see the appearance of the individual needing notarization
5 Steps to proper notarization
Personal appearance
Scan documents
Satisfactory evidence of identification
Record your journal
Proper nolarization is under what chapter and section
Tt is under chapter 57 in section 306
Maintenance of journal
Records should be in chronological order
Entries of Journal