Pennsylvania Notary Public Exam: Questions and Answers, Exams of Public Health

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The official signature of each notary public shall be registered within: (i) ________ days after appointment or reappointment; and (ii) _______ days after moving to a different county. - Correct Answer-- 45 days, 30 days RULONA 321 In a county of the second class, the official signature of each notary public shall be registered in the office of ________________________________. - Correct Answer-- the clerk of courts RULONA 321 Upon appointment and prior to entering into the duties of a notary public, the bond, oath of office and commission must be recorded in the office of the recorder of deeds of the county in which the notary public _________________________ - Correct Answer-- maintains an office RULONA 321 Within ________ days of recording the bond, oath of office and commission in the office of the recorder of deeds, a copy of the bond and oath of office must be filed with the department. - Correct Answer-- 90 days RULONA 321 A commission to act as a notary public (does / does not) provide a notary public any immunity or benefit conferred by law of this Commonwealth on public officials or employees. - Correct Answer-- does not

RULONA 321

A notary public applicant must, within the ______ month period immediately preceding application, complete a course of at least ______ hours of notary public basic education approved by the department. - Correct Answer-- 6 month, 3 hours RULONA 322 T/F? The department may impose sanctions for failure to comply with RULONA. - Correct Answer-- True Sanctions include denial, refusal to renew, suspend, reprimand or impose a condition on a commission as notary public. RULONA 323 The Secretary of the Commonwealth is authorized to appoint and commission notaries public for a term of ______ years from the date of appointment. - Correct Answer-- 4 years Notary Public Law: Section 2 The jurisdiction of notaries public is coextensive with the boundaries of the _________________. - Correct Answer-- Commonwealth Notary Public Law: Section 2 Any person who is _______ years of age or over, who resides or is employed within this commonwealth and who is of good character, integrity and ability shall be eligible for the office of notary public. - Correct Answer-- 18 years old

Notary Public Law: Section 3 Which of the following statement is not correct.? A. Notary public may use an embossed or crimped image in the performance of a notarial act. B. Use of embosser can be only in conjunction with the use of an official stamp. C. Embosser cannot be placed over signature or printed material D. Notary public may use any other notary public's embosser o any other object in lieu of the notary public's official stamp to perform a notarial act. - Correct Answer-- D is not correct. it should read: Notary public shall not use any other notary public's embosser or any other object in lieu of the notary public's official stamp to perform a notarial act. (RULONA Regulations 167.23) Which of th following is not correct? A notary journal must contain: A. The name of the notary public as it appears on his birth certificate. B. The notary public's commission number. C. The notary public's commission expiration date. D. The notary public's office address of record with the Department. - Correct Answer-- A is not correct. It should read: A. The name of the notary public as it appears on the commission. (RULONA Regulations 167.31) Which of the following is not correct? A notary journal must contain: A. Statement that in the event of death of the notary public, journal shall be delivered or mailed to the office of the recorder of deeds in the country where the notary last maintained an office;

B. The meaning of any not commonly abbreviated word or symbol used in recording a notarial act in the notarial journal; C. The signature of the notary public; D. A copy of the will of the notary public. - Correct Answer-- D. A copy of the will of the notary public (RULONA Regulations 167.31) Which of the following is not correct? Prohibited entries in a notary public journal include an individual;s first name of first initial and last name in combination with and linked to any one or more of the following data elements when the data elements are not encrypted redacted: A. Social Security number. B. Driver's license number C. Financial account number, credit or debit card number, with any required security code or access code D. The fee paid by the receiver of the notarial service - Correct Answer— D. The fee paid by the receiver of t he notarial service. (RULONA Regulations 167.32) D is not correct because it is not one of the items listed in this section an is a required notation. Which of the following is not correct? Records for which a notary may not issue a certified copy include: A. Vital Records (birth and death certificates) B. U.S. Naturalization Certificates C. Any government-issued record which on its face states"do not copy," or "illegal to copy" etc.

D. Any record which is allowed by law to copy or certify - Correct Answer-- D is not correct This should read: D. Any record which is prohibited by law to copy or certify. (RULONA Regulations 167.65) Which of the following is correct? Records for which a notary may not issue a certified copy include: A. Private records, leases B. Drivers' licenses, Transcripts, Bills of sale C. Diplomas, Contracts, medical records D. U.S. Naturalization Certificates - Correct Answer-- D. U.S. Naturalization Certificates Notaries may NOT issue a certified copy of a U.S. Naturalization Certificate. Therefore, the answer is D. (RULONA Regulations 167.65) Any person who is a notary public and who resides outside this Commonwealth shall be deemed to have irrevocably appointed the ____________________________________________ as the person's agent upon whom may be served any summons, subpoena, order or other process. - Correct Answer-- Secretary of the Commonwealth Notary Public Law: Section 3 Applications for appointment to the office of notary public shall be made to the ______________________________________________. - Correct Answer-- Secretary of the Commonwealth Notary Public Law: Section 5

An applicant for notary public shall not have been convicted of or pled guilty or "nolo contendere" to a felony or a lesser offense incompatible with the duties of a notary public during the ______ year period preceding the date of the application.

• Correct Answer-- 5 years Notary Public Law: Section 5 A notary applicant must complete at least _____ hours of approved notary education within the _____ month period immediately preceding his application. - Correct Answer-- 3 hours, 6 months Notary Public Law: Section 5 Application for Reappointment. Applications for reappointment to the office of notary public shall be filed at least ______ months prior to the expiration of the commission under which the notary is acting. - Correct Answer-- 2 months Notary Public Law: Section 6 If the notary changes his office address within the Commonwealth, notice in writing or electronically shall be given to the Secretary and the recorder of deeds of the county of original appointment by the notary within _______ days of such change. - Correct Answer-- 5 days Notary Public Law: Section 7 A notary public vacates his office by removing the notary's residence and _______________ address from the Commonwealth, and such removal shall constitute a resignation from the office of notary public as of the date of removal.
• Correct Answer-- business Notary Public Law: Section 7

Every notary, upon appointment and prior to entering the duties of notary public, shall take and subscribe the constitutional oath of office, and shall file a surety bond, payable to the Commonwealth of Pennsylvania, in the amount of $___________________. - Correct Answer-- $10, Notary Public Law: Section 8 Every notary bond shall have as surety a duly authorized surety company or__________ sufficient individual sureties, to be approved by the Secretary of the Commonwealth, conditioned for the faithful performance of the duties of the office of notary public. - Correct Answer-- two Notary Public Law: Section 8 The notary bond ensures the faithful performance of the notary's duties and the delivery of notary's register and seal to the office of the recorder of deeds of the proper county in case of the death, resignation or disqualification of the notary within _______ days of such event. - Correct Answer-- 30 days Notary Public Law: Section 8 The notary public bond, as well as the commission and oath of office, shall be recorded in the __________________________________ of the county in which the notary maintains an office at the time of appointment or reappointment. - Correct Answer-- office of the recorder of deeds Notary Public Law: Section 8 If a notary public fails to give bond and cause the bond and the commission and oath to be recorded within _____ days after the beginning of the term, his commission shall be null and void. - Correct Answer-- 45 days Notary Public Law: Section 8

The official notary signature shall be registered, in the "Notary Register" in the prothonotary's office of county where the notary maintains an office, within ______ days after appointment or reappointment. - Correct Answer-- 45 days Notary Public Law: Section 9 (In counties of the second class, such signature shall also be registered in the clerk of courts' office within said period.) If a notary moves his office to another county, he must within ______ days thereafter register his signature in the prothonotary's office of county where the notary maintains an office. - Correct Answer-- 30 days Notary Public Law: Section 9 (In counties of the second class, such signature shall also be registered in the clerk of courts' office within said period.) In acting as a notary public, a notary shall sign the notary's name exactly and only as it appears on the __________________ or otherwise execute the notary's electronic signature in a manner that attributes such signature to the notary public identified on the commission. - Correct Answer-- commission Notary Public Law: Section 9 Change of Name Whenever the name of any notary is changed by decree of court, or otherwise, such notary may continue to perform official acts, in the name in which he was commissioned, until the ______________________________. - Correct Answer-- expiration of term Notary Public Law: Section 10

When a notary changes his name, he must within thirty (30) days after entry of a name change decree, or after such name change, if not by decree of court, notify the ________________________________________ of such name change. - Correct Answer-- Secretary of the Commonwealth and recorder of deeds of county where he maintains an office Notary Public Law: Section 10 When certifying a copy of a document or other item, what must a notary public do? - Correct Answer-- shall determine that the proffered copy is a full, true and accurate transcription or reproduction of that which was copied. Notary Public Law: Section 12 If an application or renewal is rejected, or a commission is revoked or recalled, or if a notary public resigns, applicant or notary shall deliver the seal to the Department of State within ________ days after notice from the department or from date of resignation, as the case may be. - Correct Answer-- 10 days Notary Public Law: Section 22. Any person who violates the provisions of this subsection shall be guilty of a summary offense and upon conviction thereof shall be sentenced to pay a fine not exceeding $___________ or to imprisonment not exceeding ________ days, or both. - Correct Answer-- $300, 90 days Notary Public Law: Section 22. A notarial officer (may/may not) perform a notarial act with respect to a record in which the notarial officer or the notarial officer's spouse has a direct or pecuniary interest. - Correct Answer-- may not RULONA 304

Notarial officer who takes an acknowledgment of a record shall determine, from ______________________________ or satisfactory evidence of the identity of the person, that the Person appearing before notarial officer and making the acknowledgement is the person claimed. - Correct Answer-- personal knowledge RULONA 305 RULONA is the abbreviation for - Correct Answer-- Revised Uniform Law on Notarial Acts RULONA 301 "________________________________" is a declaration made in front of a notary that: ( 1 ) the person signed the record for the reason stated in the record; and that ( 2 ) if the person signed as a representative, he did so with proper authority. - Correct Answer-- Acknowledgment RULONA 302 T/F? The definition for "Conviction" does not have to include a sentence ordered by the court. - Correct Answer-- True RULONA 302 Conviction means any of the following, even if a sentence was not ordered by a court: ( 1 ) An entry of a plea of guilty or "no contest". ( 2 ) A guilty verdict in a trial (with or without a jury). ( 3 ) Not guilty due to insanity, or guilty but mentally ill.

An electronic symbol, sound or process attached to or logically associated with a record and executed or adopted by an individual with the intent to sign the record is known as _____________________________. - Correct Answer-- electronic signature RULONA 302 T/F? A signature does not have to be in written form. - Correct Answer-- True RULONA 302 Signature can be a tangible symbol or an electronic signature which evidences the signing of a record. T/F? A stamping device can be physical or electronic. - Correct Answer-- True RULONA 302 Stamping device. Any of the following: ( 1 ) A physical device capable of affixing to or embossing on a tangible record an official stamp. ( 2 ) An electronic device or process capable of attaching to or logically associating with an electronic record an official stamp. "__________________________________________" is a declaration made by an individual on oath or affirmation before a notarial officer, that a statement in a

record is true. The term included an affidavit. - Correct Answer-- Verification on oath or affirmation RULONA 302 A notarial officer (may/may not) perform a notarial act with respect to a record in which the notarial officer or notarial officer's spouse has a direct or pecuniary interest. - Correct Answer-- may not RULONA 304 If a notary public performs a notarial act in which he has a pecuniary interest in the transaction, the notarial act is ____________________. - Correct Answer-- voidable RULONA 304 A notarial officer who takes a verification of a statement on oath or affirmation shall determine identity from personal knowledge or __________________________ of the identity of the person. - Correct Answer-- satisfactory evidence RULONA 305 If a notarial act relates to a statement made in or a signature executed on a record, person making statement or executing signature shall appear ________________ before the notary. - Correct Answer-- personally RULONA 306 T/F?

Satisfactory evidence of identity includes verification on oath or affirmation of a credible witness personally appearing before the notarial officer. - Correct Answer-

• False and personally known to the notarial officer RULONA 307 T/F? Before a notary performs a notarial act, the notary must be satisfied that the individual executing the record competent of has the capacity to execute the record. - Correct Answer-- True The notary must also be satisfied that the individual's signature is knowingly and voluntarily made. RULONA 308 The signature and title of a notarial officer (does / does not) establish the authority of the notarial officer to perform the notarial act. - Correct Answer-- does RULONA 310 Signature and title of an individual performing a notarial act in this Commonwealth are prima facie evidence that: ( 1 ) signature is genuine; and (2) ___________________________________. - Correct Answer-- individual holds designated title. RULONA 310 Does a notarial act performed in another state have the same effect under the law of this Commonwealth? - Correct Answer-- Yes, generally, it has the same effect

as if performed by a notarial officer of this Commonwealth if the act preformed in that state is performed by a notary of that state, judge, clerk other authorized individual. RULONA 311 Does a notarial act performed under the authority of a federally recognized Indian tribe have the same effect under the law of this Commonwealth? - Correct Answer-- Yes, generally, it has the same effect as if performed by a notarial officer of this Commonwealth if the act was performed by a notary, judge, clerk or other authorized individual of tribe. RULONA 312 Does a notarial act performed under Federal authority have the same effect under the law of this Commonwealth? - Correct Answer-- Yes, generally, it has the same effect as if performed by a notarial officer of this Commonwealth if the act was performed by a notary, judge, clerk or other Federally authorized individuals. RULONA 313 Does a notarial act performed under the authority of a foreign state have the same effect under the law of this Commonwealth? - Correct Answer-- Yes Also, a notarial act performed under the authority of a multinational or international governmental organization has the same effect under the law of this Commonwealth. This applies also to the Hague Convention and Consular authentications. RULONA 314 A notarial act shall be evidenced by a _________________________. - Correct Answer-- certificate

RULONA 315

T/F?

A notarial certificate does not have to be executed contemporaneously with the performance of the notarial act. - Correct Answer-- False Must RULONA 315 A notarial certificate must be signed and ___________ by the notarial officer. - Correct Answer-- dated RULONA 315 A notarial certificate must identify the county and __________ in which the notarial act is performed. - Correct Answer-- state RULONA 315 A notarial certificate must contain the ________________ of the notarial officer. - Correct Answer-- title RULONA 315 The certificate of a notary must indicate the date of __________________ of the notarial officer's commission - Correct Answer-- expiration RULONA 315 If a notarial act regarding a tangible record is performed by a notary public, an official stamp (may / shall) be affixed to the certificate. - Correct Answer-- shall RULONA 315

If a notarial act regarding a tangible record is performed by other than a notary public, an official stamp (may / shall) be affixed to the certificate. - Correct Answer-

• may RULONA 315 If a notarial act regarding an electronic record is performed by a notary public or other than a notary public, an official stamp (may / shall) be attached to or logically associated with the certificate. - Correct Answer-- may RULONA 315 A notarial officer (may / may not) affix the notarial officer's signature to or logically associate it with a certificate until the notarial act has been performed. - Correct Answer-- may not RULONA 315 If a notarial act is performed regarding a tangible record, does a certificate have to be a part of or attached to the record? - Correct Answer-- Yes If a notarial act is performed regarding a tangible record, a certificate shall be part of or securely attached to the record. If a notarial act is performed regarding an electronic record, the certificate shall be affixed to or logically associated with the electronic record. RULONA 315 The Revised Uniform Law on Notarial Acts (RULONA) requires that a notarial act must be evidenced by a _______________________. - Correct Answer-- certificate http://www.dos.pa.gov

T/F?

It is never acceptable for a notary to place one's signature and seal on a document, without any notarial language. - Correct Answer-- True The notary public must include a statement indicating the type of notarial act performed, showing when, where and before whom the notarial act was completed. It is never acceptable to place only one's signature and seal on a document, without any notarial language. http://www.dos.pa.gov The seal (may / must) be capable of being copied together with the record to which it is affixed or attached or with which it is logically associated. - Correct Answer-- must RULONA 317 Who is responsible for the security of the stamping device of the notary public? - Correct Answer-- The notary public RULONA 318 May a notary public allow a trusted friend to use the stamping device to perform a notarial act? - Correct Answer-- No RULONA 318 On resignation of a notary public commission or on the expiration of the date set forth in the stamping device, the notary public shall disable the stamping device by destroying, defacing, damaging, erasing or securing it against use in a manner which renders it ___________________. - Correct Answer-- unusable RULONA 318

An individual whose notary commission has been suspended or revoked shall surrender possession of the stamping device to the _______________________. - Correct Answer-- department RULONA 318 A notary public shall maintain a journal in which the notary public records in ____________________________ order all notarial acts that the notary public performs. - Correct Answer-- chronological RULONA 319 A journal may be created on a tangible medium or in an ______________________ format. - Correct Answer-- electronic RULONA 319 If the journal is maintained on a tangible medium, it shall be a bound register with ______________________ pages. - Correct Answer-- numbered RULONA 319 On death or incompetency of a notary public, the personal representative or guardian shall deliver the notary journal within ______ days to the office of recorder of deeds in county where notary maintained his office. - Correct Answer-- 30 RULONA 319 T/F? A journal and each public record of the notary public are exempt from execution. - Correct Answer-- True A journal is the exclusive property of the notary.

RULONA 319

A notary public shall give a _______________ copy of the journal to a person that applies for it. - Correct Answer-- certified RULONA 319 A journal (may / may not) be used by any person other than the notary public. - Correct Answer-- may not RULONA 319 A journal (may / may not) be surrendered to an employer of the notary public upon termination of employment. - Correct Answer-- may not RULONA 319 Before a notary performs the initial notarial act with respect to an electronic record, a notary public shall notify the __________________ that the notary will be performing notarial acts with respect to electronic records and identify each technology that notary intends to use. - Correct Answer-- department RULONA 320 An applicant for appointment and commission as a notary public must be at least _______ years of age. - Correct Answer-- 18 RULONA 321 An applicant for appointment and commission as a notary public must be a citizen or ______________________________ of the United States. - Correct Answer-- permanent legal resident

RULONA 321

An applicant for appointment and commission as a notary public must be a resident or have a place of employment in ____________________________________. - Correct Answer-- this Commonwealth RULONA 321 An applicant for appointment and commission as a notary public must be able to read and write _______________________. - Correct Answer-- English RULONA 321 A notary public application must be accompanied by a nonrefundable fee of $_______, payable to the Commonwealth of Pennsylvania. This amount shall include the application fee for notary public commission and fee for filing of the bond with the department. - Correct Answer-- $42. RULONA 321 Within 45 days after appointment and before issuance of a commission as a notary public, the applicant must obtain a surety bond in the amount of $_____________ or the amount set by regulation of the department. - Correct Answer-- $10, RULONA 321 T/F? If a notary public violates law with respect to notaries public in this Commonwealth, the surety or issuing entity is liable under the bond. - Correct Answer-- True

RULONA 321

The surety or issuing entity must give ________ days' notice to the department before canceling the bond. - Correct Answer-- 30 days RULONA 321 A notary public may perform notarial acts in this Commonwealth only during the period in which a _____________________ is on file with the department. - Correct Answer-- valid bond RULONA 321 The official signature of each notary public shall be registered, for a fee of $0.50, in the "Notary Register" provided for that purpose in the _____________________________ office of the county where the notary public maintains an office. - Correct Answer-- prothonotary's RULONA 321 An act which may result in sanctions of a notary public include conviction of a ______________. - Correct Answer-- felony RULONA 323 T/F? An act which may result in sanctions of a notary public include conviction of any offense. - Correct Answer-- False felony or other specified offenses RULONA 323 T/F?

The department may deny a notary public commission if the applicant was denied a notary public commission in another state. - Correct Answer-- True Also may be denied for refusal to renew, revocation, suspension or conditioning of a notary public commission in another state. RULONA 323 The department my impose an administrative penalty of up to $__________ on a notary public for each act or omission which constitutes a violation of RULONA - Correct Answer-- $1,000.00 The department may impose an administrative penalty of up to $1,000.00 on a notary public for each act or omission which constitutes a violation of RULONA. (May also be imposed on any person who performs a notarial act without being properly appointed and commissioned. RULONA 323 T/F? A person may seek and obtain civil remedies against notaries public. - Correct Answer-- True A person may also seek criminal penalties. RULONA 323 T/F? Pretending to be a notary or a notarial officer and performing any actin in furtherance of such false pretense shall subject the person to the penalties set forth in 18 Pa.C.S. 4913 (relating to impersonating a notary public or a holder of a professional or occupational license. - Correct Answer-- True 18 Pa. C.S. § 4913: Generally, a misdemeanor of the first or second degree. It includes use of an official stamp by a person who is not a notary.

RULONA 323

The database of notaries public verifies the authority of a notary public and indicates whether a notary public has notified the department that the notary public will be performing notarial acts on ________________ records. - Correct Answer-- electronic The database of notaries public verifies the authority of a notary public and indicates whether a notary public has notified t he department that the notary public will be performing notarial acts on electronic records RULONA 324 A commission as a notary public (does/ does not) authorize the notary public to assist persons in drafting legal records, give legal advice or otherwise practice law.

• Correct Answer-- does not A commission as a notary public does not not authorize the notary public to assist persons in drafting legal records, give legal advice or otherwise practice law. RULONA 325 A commission as a notary public (does / does not) authorize the notary to act as an immigration consultant or an expert on immigration matters. - Correct Answer-- does not A commission as a notary public does not authorize the notary to act as an immigration consultant or an expert on immigration matters. RULONA 325 A commission as notary public (does / does not) authorize the notary to represent a person in a judicial or administrative proceeding relating to immigration to the United States, or United States citizenship. - Correct Answer-- does not

A commission as a notary public does not authorize the notary to represent a person in a judicial or administrative proceedings relating to immigration to the United States, or United States citizenship. RULONA 325 A notary public who is not an attorney (may / may not) use the term "notario" or notario publico". - Correct Answer-- may not A notary public who is not an attorney may not use the term "notario" or notario publico". RULONA 325 T/F? A notary public may advertise that he offers notarial services. - Correct Answer-- True A notary public may advertise that he offers notarial services. In such a case, the notary must include in the advertisement a required prescribed statement regarding the limits of the services and that the notary is not an attorney. (Does not apply to attorneys.) RULONA 325 The failure of a notarial officer to perform a duty or meet a requirement specified in this chapter (does / does not) invalidate a notarial act performed by the notarial officer. - Correct Answer-- does not The failure of a notarial officer to perform a duty or meet a requirement specified in this chapter does not invalidate a notarial act performed by the notarial officer. RULONA 326 The department (may / may not) promulgate rules to implement the RULONA. - Correct Answer-- may

The department may promulgate rules to implement the RULONA RULONA 327 Who establishes the process for approving and accepting surety bonds under section 321(d) (relating to appointment and commission as notary)? - Correct Answer-- the department The department establishes the process for process for approving and accepting surety bonds under section 321(d) (relating to appointment and commission as notary). RULONA 327 T/F? The department provides for administration of the examination under section 322(a) (relating to examination, basic education and continuing education) and course of study under section 322(b). - Correct Answer-- True The department also requires applicants for appointment and commission as notaries public to submit criminal history record information as provided in 18 Pa.C.S. Ch. 91 (relating to criminal history record information) as a condition of employment. The department may require applicants for appointment and commission as notaries public to submit _______________ history record information as provided in 18 Pa.C.S Ch 91. - Correct Answer-- criminal The department may require applicants for appointment and commission as notaries public to submit criminal history record information as provided in 18 Pa.C.S. Ch. 91 RULONA 327