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Relativity Processing Cert Exam Prep
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10 Basic Processing Workflow Steps - ✔✔
- Create new custodian entries in entities tab
- Create new password bank
- Create new processing profile
- Create new processing set, add processing data sources
- Inventory
- Apply filters
- Run Reports
- Discover inventoried and filtered files, publish discovered files
- View, ignore, retry errors
- Search, review, produce docs T or F: you can run reports after inventory, discovery, and/or publishing stages - ✔✔True When would you need to utilize logging for processing - ✔✔Troubleshooting application problems when you need a very granular level of detail, for example, when working with a Relativity Support Representative How does Relativity identify a file type - ✔✔Looks at file properties such as digital signature, regardless of named extension. When would Relativity use file extension to identify file type - ✔✔Only as a tie-breaker, if the actual file properties include multiple extensions What type of PDFs are unsupported - ✔✔XFA based
When does Relativity OCR PDFs - ✔✔During processing T or F: Relativity handles a PDF portfolio by extracting the metadata and associating it with the files contained in the portfolio - ✔✔True T or F: ZIP containers store time zone information for date metadata - ✔✔False What will CreatedOn default to if the file metadata is unavailable for documents in a zip - ✔✔1/1/ What type of database files does Relativity support - ✔✔DBF 3 and DBF 4 What does Relativity use to extract text from database files - ✔✔Microsoft Excel T or F: Encrypted Encase files are supported - ✔✔False, you must decrypt prior to processing T or F: The password bank does not support OneNote files - ✔✔True What type of text files does Relativity support - ✔✔Any file type whose underlying storage is ASCII or Unicode text and thus supports all text file types and extensions T or F: Relativity never extracts any embedded objects or images that were added to files as links - ✔✔true What are limits to consider when extracting text from a database file? - ✔✔Excel specifications and limits that may cut off text Where should the source location point to when processing a multi-part forensic image? - ✔✔The root folder that contains all files that make up the image
apple i works suite apple mail (partial) wav iCloud backup files microsoft access microsoft works Raw partition files (ISO, NTFS, HFS) Where is the password bank tab located - ✔✔Unes both imaging and processing applications What is the workflow for addressing errors due to password protected fields in a processing set - ✔✔1. Run Publish on discovered files
- Go to errors tab and locate password protected errors
- Locate passwords to unlock fields
- Enter passwords to password bank
- Run retry on error files
- Publish. Publish must be run again manually for decrypted files to be visible in Relativty T or F: Save as PDF mass operation works with the password bank - ✔✔False What is the limit on the number of passwords you can add to a password bank? - ✔✔No limit, but over 100 could degrade performance T or F: If you delete a password after processing, future jobs will not try the deleted password - ✔✔False Password Bank Fields - ✔✔Type Description Password(s)
Password bank types - ✔✔Passwords Lotus notes email encryption certificate AD1 encryption certificate Lotus notes password bank file extension - ✔✔User.ID Email encryption certificate password bank file extension - ✔✔pfx, p AD1 Encryption Certificate password bank file extension - ✔✔pfx, p12, pem, key T or F: Unicode passwords for zip files aren't supported - ✔✔True T or F: Passwords for pst and ost files aren't required - ✔✔True T or F: Once a document is decrypted with the password bank, the security is removed - ✔✔False Where to view the passwords sent to the processing engine during a job - ✔✔Processing tab/Password Bank/View audit/Details Field mapping workflow - ✔✔1. Open fields tab
- Click New field or edit on an existing field
- In object type, select document
- Provide a Name (recommend identical to the one you are mapping to)
- Click the ... button on Source to display the processing fields to which the Relativity field can be mapped
- From the available field, select the one you want to map and click Set
- Confirm the field you mapped appears in the source field, complete the remaining require fields, select save
Field mapping: What does the All Fields selection contain - ✔✔A list of all available fields where data has been discovered T or F: You can map one processing field to multiple document object fields - ✔✔True Virtual path - ✔✔Complete folder structure and path from the original folders or file chosen for processing to the file Processing folder path - ✔✔The folder structure created in the folder browser of the documents tab. Created by keeping folder or container name and discarding and file names that a file may be attached to or embedded in Source file path - ✔✔Identical to virtual path except for when entry IDs of emails are replaced by the subject of that email instead Two types of comments in all Office documents - ✔✔Metadata and Inline DeDuped Custodians - ✔✔a multi-object field with object type Document and associated object type Entity. You should only associate this field with the Entity object. If this field is associated with any other object type, you won't be able to publish documents to your workspace. DeDuped Paths - ✔✔a long text document field that provides the location of the deduplicated document. Processing fields enabled for pivot by default - ✔✔Custodian Error created on Error status Error type identified file type name
processing set status time zone What are the requirements to import the Create and Map Field Catalog applications - ✔✔Relativity 9. or above Processing application installed ECA and Investigation application not installed Recipe: Create and map field catalog - ✔✔Install application Select Mapping Fields on Processing within View Application Details Click Run Script Navigate to the Fields tab in the workspace, select a newly mapped field, and note that the Source field is populated based on mapping performed by the script Processing profile - ✔✔An object that stores the numbering, deNIST, extraction, and deduplication settings that the processing engine refers to when publishing the documents in each data source that you attach to your processing set Creating processing profile workflow - ✔✔1. Go to processing profile tab
- Click new processing profile
- Complete or modify the fields on the processing profile layout
- Save. Once saved, you can associate it with a processing set T or F: If you have an existing processing set that you haven't started that refers to a profile that you deleted after associating it to the set, you must associate a new profile with the set before you can start that processing job - ✔✔True T or F: If you discover the same file twice and you change any settings on the profile or select a different profile, between the two discovery jobs, Relativity will not re-extract the text from that file unless there was an extraction error - ✔✔true
When is the default time zone applied during processing? - ✔✔Dueing the discovery stage T or F: The processing engine automatically applies the daylight saving time for each file based on its metadata during the publishing stage - ✔✔True Processing profile extraction settings fields - ✔✔Extract children When extracting children, do not extract Email Output Excel text extraction method Excel teader/footer extraction Powerpoint text extraction method word text extraction method OCR OCR Accuracy OCR Text Separator T or F: Relativity does not break down container files by default without the need to specify extract children - ✔✔False Processing profile: "When extracting children, do not extract" choices - ✔✔MS office embedded images MS office embedded objects Email inline images Processing Profile: "Email output" choices - ✔✔MSG MHT When does Relativity covert msg to mht during processing - ✔✔Discovery
Which file takes up more space and why: MHT or MSG - ✔✔MSG, as attachments are still stored within the file T or F: Once you convert MSG to MHT, you cannot revert this conversion - ✔✔True Converted Email Format field - ✔✔A Yes/No Relativity Processing field that tracks whether an email was converted to MHT T or F: dtSearch excel text extraction supports extracting the track changes text from Excel files - ✔✔False Which text extraction is fast for text extraction - ✔✔dtSearch T or F: dtSearch text extraction for Excel automatically extracts header and footer information and places it at the end of text - ✔✔true Which header/footer text extraction method is the slowest? - ✔✔Extract and place inline Processing profile: Excel Header/Footer Extraction choices - ✔✔Do not extract Extract and place at end Extract and place inline T or F: with word and powerpoint dtSearch text extraction, dtSearch doesn't support extracting watermarks from pre 2007 files, and also certain metadata fields aren't populated - ✔✔true T or F: It is recommended to enable OCR on the processing profile if OCR is not essential to the job - ✔✔False, it is recommended to disable the OCR field on your processing profile, as it can significantly reduce processing time and prevent irrelevant documents from having OCR performed on them T or F: By default, the "OCR Text Separator" is enabled on the processing profile - ✔✔true
T or F: By default, auto-publish is set to yes - ✔✔False T or F: Publish jobs read the destination folder field on the data source not the profile - ✔✔true T or F: If the source path you selected is an individual file or container, the folder tree includes the folder name that contains the file - ✔✔False What are some examples of properties not populated when using dtSearch text extraction - ✔✔-In Excel, Track Changes in the extracted text.
- In Word, Has Hidden Data in the corresponding metadata field.
- In Word, Track Changes in the corresponding metadata field.
- In Powerpoint, Has Hidden Data in the corresponding metadata field.
- In Powerpoint, Speaker Notes in the corresponding metadata field. How does native and dtSearch text extraction differ with track changes - ✔✔dtSearch displays track changes extracted text inline but changes may be poorly formatted and the type of change is not indicated. Native text extraction method will append track changes in a tracked change section T or F: Dedupliation can affect review - ✔✔False, it does not occur inside the relativity database or SQL server and there is no database lockout tool available What determines deduplication order if no order is specified - ✔✔Artifact ID Global deduplication - ✔✔Documents that are duplicates of documents that were already published to the workspace in a previous processing set aren't published again Custodial deduplication - ✔✔Documents that are duplicates of documents owned by the custodian specified on the data source aren't published to the workspace No deduplication - ✔✔All documents and their duplicates are published to the workspace
T or F: If you unlock and republish a password protected documents, future processing sets will dedupe against it - ✔✔True Three hashes involved in deduplications - ✔✔MD5/SHA1/SHA256 hashes Deduplications hashes Processing duplicate hash MD5/SHA1/SHA256 hashes - ✔✔Provide a checksum of the physical native file Deduplications hashes - ✔✔Four email component hashes (body/header/recipient/attachment) Relativity processing generates to deduplicate emails Processing duplicate hash - ✔✔hash used by processing in Relativity to deduplicate files, which references a Unicode string of the header/body/attachments/recipient hashes generated by processing. For loose files, it is a hash of the file's SHA256 hash T or F: Envelope data (such as file/create date/last modified date) are included when calculating the hash values - ✔✔False T or F: ICS/VCD files are deduplicated as loose files - ✔✔True Processing set - ✔✔An object to which you attach a processing profile and at least one data source and then use as the basis for a processing job T or F: A single processing set can only contain one data source - ✔✔False T or F: You cannot delete a workspace in which there is an in-progress inventory, discovery, or publish job in the processing queue - ✔✔True T or F: Relativity works within the bounds of the operating system and the programs installed on it - ✔✔True
Which field can be added to a view to indicate which processing set a document came from - ✔✔Originating processing set Possible mass operations on processing sets - ✔✔Delete Export to file tally/sum/average Processing sets: Processing Profile - ✔✔Select and of the profiles create or default or click Add to create a new one T or F: If there is only one profile in the workspace, that profile is automatically populated - ✔✔True What stages does Relativity send an email notification for with processing sets - ✔✔Inventory Discovery Retry - Discovery Publish Retry - Publish T or F: Emails notifications are sent per the completion of data sources - ✔✔False, per the completion of processing sets except for job-level errors Processing set status - ✔✔Section that provides data and visual cues that you can use to measure progress throughout the life of the processing set Processing data source - ✔✔object you associate with a processing set in order to specify the source path of the files you intend to inventory, discover, and publish, as well as the custodian who facilitates that data and other settings What can you use to import a list of custodians from active directory into the data sources object - ✔✔Relativity Integration Points
T or F: You can add multiple data sources to a single processing set - ✔✔True What is the limit to the number of data sources you can add to a set? - ✔✔No limit, but most sets contain ten or fewer If you have multiple data sources attached to a single processing set, when would Relativity start the second source - ✔✔As soon as the first source reaches the deduplication and document id generation stage T or F: If you add, edit, or delete a data source associated with a processing set that has already been inventoried but not yet discovered, you must run inventory again on the processing set - ✔✔True T or F: You can add or delete a data source to or from a processing set that has already been discovered - ✔✔False Data source fields: Source path - ✔✔the location of the data you want to process T or F: If you process files from source locations contained in a drive attached to a computer, you can detach it without issue once the processing set is completed - ✔✔True, Relativity copies the files from the source locations to the Relativity file repositoyu Data source fields: Custodian - ✔✔the owner of the processed data T or F: The prefix from the custodian takes precedence over the prefix on the profile - ✔✔True Entity classification - ✔✔differentiates among entity records created for processing or name normalization T or F: When new custodians are created using the quick create sets layout, the classification is set to custodian - processing - ✔✔true
What application can you use if you need to reprocess the same data with different deduplication settings - ✔✔Processing deduplication workflow T or F: Changing the order of a data source affects the priority of a processing set - ✔✔False What does relativity use for sorting if two data sources have the same order - ✔✔artifact id T or F: you can change the priority of data source in the worker manager queue - ✔✔True What can you edit on a processing set after it has already been discovered - ✔✔Name and document numbering prefix What can you edit on a processing set after it has been published - ✔✔Name What happens when you make a change that merits a re-inventory job - ✔✔Relativity applies a Force re- inventory flag Processing data source view - ✔✔Display information related to the data sources you add Processing data source view fields - ✔✔Status Percent complete Source path Custodian Document numbering prefix Time zone OCR languages
Processing data source view: Status - ✔✔Current state of data source as inventory, discovery, or publish runs on the processing set
- New
- Waiting
- Initializing
- Document ID Generation
- DeDuplication and Document ID Generation
- Deduped metadata overlay
- Inventorying/Discovering/Publishing
- Inventory/Discovery/Publish files complete Document errors view - ✔✔Displays information related to all document level error that occurred on all data sources associated with the set Document errors view: fields - ✔✔File ID Current Status Current category Current error message Original file path Source location Number of retries Custodian Processing set processing data source Document error view: current status choices - ✔✔In progress Ready to retry Unresolvable Ignored
