East Asian Library Report 2002/2003: Achievements and Goals in Collection, Cataloging, and, Study Guides, Projects, Research of Korean Language and Literature

Download East Asian Library Report 2002/2003: Achievements and Goals in Collection, Cataloging, and and more Study Guides, Projects, Research Korean Language and Literature in PDF only on Docsity! RICHARD C. RUDOLPH EAST ASIAN LIBRARY ANNUAL REPORT 2002/2003 A. Significant Achievements, 2002/2003: In spite of the loss of two librarians, the staff of the East Asian Library went through many changes together and accomplished a great deal. Most of the goals set for the year were achieved. Collection Development/Acquisitions  Obtained a few grants to augment the allocated regular material budget.  Friends of the Library Fund ($5,560) for acquisition of a collection of resources on Chinese inscriptions.  Partial funding from the North American Coordinating Council on Japanese Library Resources (NCC) Multi-volume Set Program (ca. $7,030) for acquisition of two Japanese publications.  Freeman Grant Fund ($60,000) for acquisition and processing of Chinese, Japanese, and Korean materials in support of the undergraduate initiatives.  Korea Foundation Grant ($20,000) in support of the UCLA Library’s participation as a member of the “Korean Collections Consortium in North America.”  Title VI Grant from the Department of Education ($20,000) in support of EAL’s collection development.  Received additional 400 volumes of books from Mr. Bing Liu of Evergreen Books, which were valued at over $11,000, after we had consumed the gift credits of $25,000 and 500 volumes of books that he pledged in 1999-2001 to EAL to select Chinese books from his bookstore or from the book exhibits he sponsored.  Critically reviewed serial subscriptions and cancelled 100 Chinese and 3 Japanese titles that would result in saving of ca. $4,000 a year.  Conducted a three-month survey on usage of Korean Studies online databases and applied the survey results on collection development of Korean electronic resources. Cataloging  Undertook a post-Pinyin conversion cleanup project of ORION2 bibliographic records: Ca. 45,000 records were reviewed and manually converted.  Cleared and imported a backlog of Chinese authority records into ORION2, which had been withheld for two years to avoid further confusion to library users between outdated authority records in Wade-Giles and those updated into Pinyin. Thus a total of 1,560 authority records for Chinese, Japanese, and Korean were imported during the fiscal year, which represented a 248% increase from the previous year. 1  Began a project of minimal-level cataloging of the unique 1982 Chinese Census Collection (ca. 1,900 titles), which was acquired in 1997: 1,480 titles were cataloged.  Continued to participated in CONSER program for serials cataloging since March 2002  Began to systematically cleanup ORION2 bibliographic and holding records in preparation for migration to a new integrating system  Reviewed cataloging workflow in searching to find ways to reduce the ratio of more costly scan search: After modifying some search procedures, the ratio of scan search dropped dramatically, from 32% average in July-Sept. 2002 to 5% average in Oct. 2002-June 2003. Public Services  Maintained good services while operating with 40 percent fewer librarian FTE  Supported faculty’s teaching by offering BI sessions on ORION2, Melvyl and OCLC, as well as demonstration sessions on important electronic resources  Maintained online circulation of monographs successfully  Trained circulation students to assist with the bar-coding project, which was assigned to the cataloging staff initially in October 2002  Followed up the billing project for overdue materials: As a result, the Library has seen an increase of returned books and renewal activities  Implemented real-time online reference statistics since Nov. 2002 B. Goals for 2003/2004:  Seek new funding/gifts to augment the allocated regular material budget  Pursue consortium/joint purchase of Korean online databases among UC campuses to get better price for digital resources  Review Chinese yearbook collection and select candidates for cancellation  Complete the post-Pinyin conversion cleanup project: 345 records returned from OCLC in June 2003 will be reviewed and manually converted. Also contribute in converting 118 Chinese records into Pinyin on OCLC-CJK, which were originally input by UCLA  Complete the project of minimal-level cataloging of the unique 1982 Chinese Census Collection (ca. 1,900 titles): ca. 400 titles to complete  Continue to cleanup ORION2 bibliographic and holding records in preparation for migration to a new integrating system  Ensure a successful transfer of circulation functions to the YRL Access Services  Rearrange the oversized collection to utilize limited space more effectively and make room for new additions.  Complete bar-coding of materials in B, D, and P section  Move the Q-Z section to the Harvard-Yenching (HY) stack areas after creating enough space through deselecting and transferring of materials in HY collection to SRLF  Redesign the EAL homepage according to the centralized library-wide standards. 2