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Student Activities Bye-Law: Membership, Exec Members, and Governance at Warwick SU, Study notes of Law

Law

The rules and regulations for student activities, including membership requirements, executive roles, and democratic processes at warwick student union (su). It covers topics such as standard and associate membership, honorary membership, club and society exec members, and the responsibilities of the sports and societies federations and councils.

Typology: Study notes

2021/2022

Uploaded on 09/27/2022

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05 – Student Activities
The Union provides a range of activities so its members can develop and take part in exciting
opportunities. This Bye-law explains how leadership can be shown in clubs and societies while they
still fit within the structures of the wider Union.
See also: By-Law 1 Members and By-Law 3 Elected Leaders
The Sports Officer and the Societies Officer shall be the officers with lead interpretation of this Bye-
Law.
Membership of Clubs and Societies
501 Standard Membership is open to Full Members of Warwick SU provided that:
a) They are Standard Members of the Sports or Societies Federation (unless the Sports or
Societies Exec has exempted the Club or Society from this requirement).
b) They pay the Standard Membership Fee for the Club or Society.
c) They have not been banned through SU Disciplinary Procedures.
502 Associate Membership is open to Associate Members of Warwick SU, provided that:
a) They are Associate Members of the Sports or Societies Federation.
b) They pay the Associate Membership Fee for the Club or Society (an amount greater than
the standard membership fee).
c) Their membership is approved by the Club or Society’s Executive Committee and by the
Sports or Societies Exec.
d) They have not been banned through SU Disciplinary Procedures
503 Honorary Membership may be awarded to current or past members of a Club or Society by
the Club or Society General Meeting and allows only for that member to attend that Club or
Society’s events.
504 It is the responsibility of the Club or Society Exec to ensure that those attending their events
are members of the Union.
505 All members of Clubs and Societies will be expected to uphold the policies, rules and values
of Warwick SU while undertaking activities including equality legislation. They are subject to
the disciplinary and complaints procedure of the Union.
506 For the avoidance of doubt Recognised Clubs and Societies are affiliated to the SU and thus
must follow its rules and governing documents. All equipment and assets purchased by a
Club or Society with Societies or Sports Federation grants are the property of Warwick SU.
Club and Society Exec Members
507 Exec Members of a Club or Society are Standard Members of the Club or Society that are
elected in accordance with the Club or Society’s Constitution.
508 Clubs and Societies must have a minimum of 3 Exec Members. This must include:
a) A President/Chair (or equivalent)
b) A Treasurer (or equivalent)
c) A third elected position
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05 – Student Activities

The Union provides a range of activities so its members can develop and take part in exciting opportunities. This Bye-law explains how leadership can be shown in clubs and societies while they still fit within the structures of the wider Union. See also: By-Law 1 Members and By-Law 3 Elected Leaders The Sports Officer and the Societies Officer shall be the officers with lead interpretation of this Bye- Law. Membership of Clubs and Societies 501 Standard Membership is open to Full Members of Warwick SU provided that: a) They are Standard Members of the Sports or Societies Federation (unless the Sports or Societies Exec has exempted the Club or Society from this requirement). b) They pay the Standard Membership Fee for the Club or Society. c) They have not been banned through SU Disciplinary Procedures. 502 Associate Membership is open to Associate Members of Warwick SU, provided that: a) They are Associate Members of the Sports or Societies Federation. b) They pay the Associate Membership Fee for the Club or Society (an amount greater than the standard membership fee). c) Their membership is approved by the Club or Society’s Executive Committee and by the Sports or Societies Exec. d) They have not been banned through SU Disciplinary Procedures 503 Honorary Membership may be awarded to current or past members of a Club or Society by the Club or Society General Meeting and allows only for that member to attend that Club or Society’s events. 504 It is the responsibility of the Club or Society Exec to ensure that those attending their events are members of the Union. 505 All members of Clubs and Societies will be expected to uphold the policies, rules and values of Warwick SU while undertaking activities including equality legislation. They are subject to the disciplinary and complaints procedure of the Union. 506 For the avoidance of doubt Recognised Clubs and Societies are affiliated to the SU and thus must follow its rules and governing documents. All equipment and assets purchased by a Club or Society with Societies or Sports Federation grants are the property of Warwick SU. Club and Society Exec Members 507 Exec Members of a Club or Society are Standard Members of the Club or Society that are elected in accordance with the Club or Society’s Constitution. 508 Clubs and Societies must have a minimum of 3 Exec Members. This must include: a) A President/Chair (or equivalent) b) A Treasurer (or equivalent) c) A third elected position

509 Clubs and Societies must also ensure that their committees include an officer responsible for each of the following: a) Equality and Diversity b) Safety c) Secretary d) Welfare 510 Executive Officers must attend training relevant to their role (as specified by the Sports or Societies Officer). Democracy of Student Activities 511 All Clubs and Societies will have a) A written Constitution b) Elections for all committee places c) An Annual General Meeting of the Club or Society d) A Memorandum of Understanding with the SU Student Activities Guidance 512 The Societies Officer and the Sports Officer shall be responsible for proposing Student Activities Guidance to Student Council each year for approval. It will be developed with input from the Sports and Societies Execs. This may be an online resource and will outline procedures to be followed for the following academic year on the following areas: a) A template Constitution for Clubs and Societies and the means to change the Constitution. b) Process and criteria for recognising and de-recognising Clubs and Societies. c) Detailed information about the Financial Responsibilities of Clubs and Societies. d) A guide to running Club and Society Elections and other democratic processes. e) Guidance on student activity finances. f) Guidelines of why a Club or Society might be exempted from Sports and Societies Federations. g) Any other such information as they believe useful for running student activities. Sports and Societies Federations 513 The Sports and Societies Federations are the collective bodies with oversight of Clubs and Societies respectively, encouraging cooperation between them. 514 The Sports Officer and Societies Officer are the Chair of the Sports and Societies Federations and the Sports and Societies Councils respectively. 515 The Sports Federation abides by the Memorandum of Understanding between the SU and the University in relation to Warwick Sport, as agreed by the SU Board of Trustees. Sports and Societies Councils 516 The Sports Forum and Societies Council may make recommendations and hold their relevant Sports or Society Student Executive Committees to account.