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6-2 Final Project Milestone Four: Implementation Proposal Southern New Hampshire University IT-657: Enterprise Resource Planning Dr To have a successful implementation is the effective planning goes in the how the ERP is implemented, Understanding the Risks, processes for the operational ability, which would the most effective in the developing your strategy building the ERP. The purpose of having an ERP factored into the school district. Determining the proper steps that are needed to develop on site
and all the requirements on the program will become successful enough to provide successful return on the school districts investment. Strategy The Phase Approach strategy is an implementation method that is designed to slowly integrate each of the required data sources at a time. mean phased Implementation is mean to ensure to ensure issues are addressed before all modules have issues, resulting in a better transition. School operations can be conducted while the school is in session (Tools4ever, 2023). In selecting a phased approach, we will have better control and the testing can be a lot easier as we have school staff assess the modules. As we migrate each system, the data would be copied over so in the event a staff member needs something in the current module, they can ask it as it will not be missing. As issues are discovered, the issues can be taken care of as we they can be quarantined in that specific module. A big bang error would likely have an error on the whole operation. In this implementation would allow the costs to spread out to allow easier methods of planning and budgeting. Below in Figure 1 details an example of a phase approach.
make teachers’ lives easier and give them easy wins, the system will sell itself—and you’ll have less trouble getting teachers to adopt it.” Technology such as an ERP would be a significant tool that can rapidly improve and revolutionize the impact of much more time that allows teachers to be able to teach and less time conducting time doing redundant paperwork that has to redone time after time. Streamline Processes- Improve school swiftness Enhance Operational Efficiency – minimize program usages Increase Data Visibility – real time reporting capabilities in district testing Standard Operations- centralization of data and workflows between the elementaries, middle and high schools Improve Data Security- increased data security and auditing empower educators and learners, while safeguarding their data and rights o Family Educational Rights and Privacy Act Regulations (FERPA) o General Data Protection Regulation (GDPR) o Children’s Online Privacy Protection Act o Breach Laws, Data Residency Laws o Digital Millennium Copyright Act (DMCA) o Sarbanes-Oxley Act o State contracts for reporting (PowerSchool, 2022). Improve Productivity – Task Automations and in Redundancy of School Data Entry like filling out and In Individual Education Plan (Perkins, 2020) Implementation — There are five steps to having a successful ERP implementation that are all an important part of ensuring everything performs as intended. The establishment of having a strategic plan, where who is needed and the objectives that need to be organized. Procedural review, where the software needs and processes need to be made. Data needs to be verified, collected, and cleaned
up from the system. Systems are to be used for testing and training the individuals that the ERP is for. The last step is where systems go live, and final evaluations are to be conducted. Strategic Planning deals with ensuring that Project teams from the contracting and IT each are assigned to their specific roles and responsibilities. Having the assigned roles on the knowledge of the teams but not employee specific. In the business process, is your time to understand how the organization functions to better advise to better develop a sufficient method to improve how the organization operates. In understanding how the organization functions should then take you set clear objectives that would need to be addressed and clearly define the scope of ERP. The ERP should increase workplace production to reduce backlog. Once the objectives and processes have been analyzed, it should then take you to the plan of actions of everyone’s plan and the schedule event of actions. Procedure Review, software capability review for the IT team to understand the capabilities and identify gaps. Standard operating procedures (SOPs) from each department are reviewed to ensure that the new software will capture the standardization. SOPs should then be standardized overall when it comes to adding and removing into the software system. Data Collection and Clean-Up, convert data that will be transferred over and collect new data. Evaluate data that needs to be converted to the new system should be reviewed before it gets on the new database if needs anything needs to be done. Clean up data that is outdated or is not used again or coordinate methods on where you want to transfer the data. Once each module has been transferred to the system, is where the system should be verified is information is accurately working and performing. Following the SOPs that were established by the organization to make sure the testing follows according to the SOP. Train the
key individuals that will be conducted the training others on the software. Final testing is to review the data and business operations on the software once training is completed. Systems should now go live, where final inspection and quality checks are reviewed to ensure goals and objectives and post review of business output. The assurance that transition issues are addressed, and documents and modifications are properly working. Key faculty and Administrators are fully trained to use the system. Benchmarking is a large potion in reviewing that school operations are operating a lot better than they were when they used before. The importance of always continuing to review the operational performance of the system is that you know the system is giving the school district the most on its return on investment (O’Donnel, 2019).
References Khanna, K. (2012). Choosing an Appropriate ERP Implementation Strategy. IOSR Journal of Engineering, 02(03), 478–483. https://doi.org/10.9790/3021- 0203478483 Tools4ever. (2023). What is “Phased Implementation”? Tools4ever. https://www.tools4ever.com/glossary/what-is-phased- implementation/ Perkins, B. (2020). What is ERP? Key features of top enterprise resource planning systems. CIO. https://www.cio.com/article/ 272362 /what-is-erp-key-features-of-top-enterprise-resource- planning-systems.html PowerSchool (2022). Powerschool.com. https://www.powerschool.com/security/ ASCD Express, Vol. 12, No. 18. Copyright 2017 O’Donnel, Sean W. (2019). Wayback Machine. Web.archive.org.https://web.archive.org/web/ 20191020201244 /http:// www.datacorinc.com/articles/news/erp.pdf
