Docsity
Docsity
Prepare for your exams
Prepare for your exams

Study with the several resources on Docsity

Earn points to download
Earn points to download

Earn points by helping other students or get them with a premium plan

Guidelines and tips
Guidelines and tips
Sell on Docsity
Sell on Docsity
Docsity AI
Docsity AI
Log inSign up

Prepare for your exams

Study with the several resources on Docsity

Find documents

Prepare for your exams with the study notes shared by other students like you on Docsity

Search for your university

Find the specific documents for your university's exams

Docsity AINEW

Summarize your documents, ask them questions, convert them into quizzes and concept maps

Explore questions

Clear up your doubts by reading the answers to questions asked by your fellow students

Earn points to download

Earn points by helping other students or get them with a premium plan

Share documents
download point icon20 Points

For each uploaded document

Answer questions
download point icon5 Points

For each given answer (max 1 per day)

All the ways to get free points
Get points immediately

Choose a premium plan with all the points you need

Study Opportunities

Choose your next study program

Get in touch with the best universities in the world. Search through thousands of universities and official partners

Community

Ask the community

Ask the community for help and clear up your study doubts

Free resources

Our save-the-student-ebooks!

Download our free guides on studying techniques, anxiety management strategies, and thesis advice from Docsity tutors

Action Memo Template for DHS Decision Making, Study notes of Organizational Structures and Procedures

Doha College (DC)Organizational Structures and Procedures

The structure and content of an action memo template used in the department of homeland security (dhs) for pre-decisional and deliberative processes. The memo includes sections for the date, action or decision, recipient, purpose, background or context, options for resolution, signature level justification, and timeliness. The document also specifies formatting requirements such as font, margins, and signature block placement.

Typology: Study notes

2021/2022

Uploaded on 09/07/2022

aws_00
aws_00 🇶🇦

4.6

(15)

156 documents

1 / 2

Toggle sidebar

This page cannot be seen from the preview

Don't miss anything!

bg1
PRE-DECISIONAL/DELIBERATIVE
PRE-DECISIONAL/DELIBERATIVE
Action [or Decision] Memo Template
▪ To accommodate Times New Roman 12-pt. font, margins are 1.0 top and left; 0.9 right and bottom. Single-
spaced text and double-spaced between headings and text; between paragraphs you may use 10, 11, or 12 pt.
▪ The date and the word “Action” (or “Decision”) are centered. Paragraphs are not indented, nor right justified.
▪ The sender should sign or initial by his/her name. The “through” person should also sign or initial.
▪ Memos for the Secretary or Deputy Secretary must be signed by the Component Head. Component Heads may
not delegate this authority to their Deputy or Chief of Staff.
▪ The signature block and recommendation will now be placed on their own page. To link the signature page to the
Action/Decision memo, please use a header indicating the subject (in bold) and page number.
▪ PRE-DECISIONAL/DELIBERATIVE will now be added to the header and footer of every page except for the
signature block page.
Date
ACTION (or DECISION)
MEMORANDUM FOR THE SECRETARY (OR THE DEPUTY SECRETARY)
THROUGH: (if applicable)
FROM: Component Head Name
Title (if not on the letterhead)
SUBJECT: Boldfaced; no acronyms in subject; do not underline bold type
Purpose: The first paragraph should state the purpose of the memorandum, or why the issue
requires a decision and is being brought to the attention of the recipient.
Background or Context: This is a brief summary of factors to be considered in making a
decision, the issue’s historical background, and its current status. Identify legislative or other
underlying requirements.
Please present options for resolution and explain the implications of those options. Include
internal input, Component equities, and clearances, including any supporting and opposing
viewpoints. If the issue is particularly complex, additional background may be provided as
numbered attachments.
Signature Level Justification: If the memo is requesting Secretary review/decision please explain
why the decision must be made at this level (statutory/congressional requirement, condition of policy
directive, etc.) or indicate that the signature level may be delegated to another DHS official.
Timeliness: Is there a key action that is awaiting this decision or required by a certain date (i.e.,
charter expiration/upcoming meeting/statutory requirement)? If so, please explain. Do not
include this section if it is not relevant.
pf2

Partial preview of the text

Download Action Memo Template for DHS Decision Making and more Study notes Organizational Structures and Procedures in PDF only on Docsity!

PRE-DECISIONAL/DELIBERATIVE

PRE-DECISIONAL/DELIBERATIVE

Action [or Decision] Memo Template

▪ To accommodate Times New Roman 1 2 - pt. font , margins are 1.0 top and left; 0.9 right and bottom. Single- spaced text and double-spaced between headings and text; between paragraphs you may use 10, 11, or 12 pt. ▪ The date and the word “Action” (or “Decision”) are centered. Paragraphs are not indented, nor right justified. ▪ The sender should sign or initial by his/her name. The “through” person should also sign or initial. ▪ Memos for the Secretary or Deputy Secretary must be signed by the Component Head. Component Heads may not delegate this authority to their Deputy or Chief of Staff. ▪ The signature block and recommendation will now be placed on their own page. To link the signature page to the Action/Decision memo, please use a header indicating the subject (in bold) and page number. ▪ PRE-DECISIONAL/DELIBERATIVE will now be added to the header and footer of every page except for the signature block page. Date ACTION (or DECISION) MEMORANDUM FOR THE SECRETARY (OR THE DEPUTY SECRETARY) THROUGH: (if applicable) FROM: Component Head Name Title (if not on the letterhead) SUBJECT: Boldfaced; no acronyms in subject; do not underline bold type Purpose : The first paragraph should state the purpose of the memorandum, or why the issue requires a decision and is being brought to the attention of the recipient. Background or Context : This is a brief summary of factors to be considered in making a decision, the issue’s historical background, and its current status. Identify legislative or other underlying requirements. Please present options for resolution and explain the implications of those options. Include internal input, Component equities, and clearances, including any supporting and opposing viewpoints. If the issue is particularly complex, additional background may be provided as numbered attachments. Signature Level Justification: If the memo is requesting Secretary review/decision please explain why the decision must be made at this level (statutory/congressional requirement, condition of policy directive, etc.) or indicate that the signature level may be delegated to another DHS official. Timeliness : Is there a key action that is awaiting this decision or required by a certain date (i.e., charter expiration/upcoming meeting/statutory requirement)? If so, please explain. Do not include this section if it is not relevant.

Subject Page 2 Recommendation : Please provide a clear recommendation of specific action(s) requested of the Secretary or Deputy Secretary or a clear set of options. The signature block and recommendation should be on their own page. The memorandum should close with: Approve/date__________________________ Disapprove/date______________________ Modify/date ________________________ Needs discussion/date____________________ Attachment(s) (if applicable)