Download Advanced Microsoft Word 2010: Indents, Tabs, Images, and Mail Merge and more Study notes Art in PDF only on Docsity!
Advanced Microsoft Word 2010
Day One:
1. Introduction
2. Review basics and layout
3. Indents and tabs
4. Practice, questions
Day Two:
5. Cover page
6. Inserting images
7. Tables
8. Mail merge
9. Practice, questions
Day Three:
10. Hyperlinks and table of contents
11. Print screen button/screenshots
12. Crop
13. Practice, questions, and evaluation
In order to keep computer literacy programs running in the future, we must demonstrate its positive impact on our community. We would be extremely grateful if you would share with us the experiences you have had attending our training sessions and how our program has impacted your life. Please send your responses via e-mail or regular mail. Responses may be used to promote the Utica Public Library and the Mid York Library System as part of grant reporting. E-mail: [email protected] Mailing Address: Sarah Schultz, Utica Public Library, 303 Genesee St., Utica, NY 13501
Table of Contents
- Word 2010 Layout ......................................................................................................................................................
- Indents and Tabs ........................................................................................................................................................
- Indenting text .............................................................................................................................................................
- Tabs ............................................................................................................................................................................
- Cover Pages ................................................................................................................................................................
- Styles ..........................................................................................................................................................................
- Tables and Illustrations...............................................................................................................................................
- Inserting Tables ..........................................................................................................................................................
- Inserting Clip Art or a Picture .....................................................................................................................................
- Wrap Text ...................................................................................................................................................................
- Mail Merge .................................................................................................................................................................
- Hyperlinks
- Table of Contents
- Print Screen button - screenshots
- Crop
- Helpful Keystrokes
- Glossary
o If you were to select Save, Undo, Redo, and Spelling & Grammar, this is how your Quick
Access Toolbar would look:
Undo Redo
A very useful icon to have on your Quick Access Toolbar is Undo/Redo.
If you make a mistake, you can click the Undo button to reverse the last action. If you
change your mind and want to undo your Undo, left click on Redo and your document will
go back to the way it was before you used Undo.
o Tabs/Groups
The ribbon is the menu that runs across the top of your screen. Each tab contains a set of
groups you might want to use at the same time. Groups are collections of related buttons.
Commands from older versions of Word are here, but they might be in a new place.
o Ruler
One useful tool that does not appear by default in the 2010 version is the ruler. To view
the ruler, click on the View Tab, and select the box next to Ruler. There is also a button
above the scrollbar that will view or hide the ruler.
Indents and Tabs Indents and tabs are useful when organizing information in your document and adding structure.
Save (^) Undo Redo
Spelling & Grammar
Indenting text
- Place your cursor at the beginning of the paragraph you want to indent.
- To adjust the first-line indent, click and drag the first-line indent marker on the ruler. You can also press the tab key to indent the line in ½ inch increments.
- To adjust the hanging indent, drag the hanging indent marker. A hanging indent will move all the lines of a paragraph except the first line.
- To move all lines in the paragraph, drag the left indent marker.
- You may also change the indents of multiple paragraphs at once by highlighting a section of your document and adjusting the indent markers.
** If you prefer to specify the indent measurements by typing them, go to the Page Layout Tab and change the indent amounts in the Paragraph group.
Tabs By default, pressing the tab key will move text in ½ inch increments. By adding tab stops to the ruler, you have more control over the placement of your text. You can even have multiple alignment positions for text on the same line using tab stops.
Left Tab : Left-aligns the text at the tab stop. Center Tab : Centers the text around the tab stop. Right Tab : Right-aligns the text at the tab stop. Decimal Tab : Aligns decimal numbers using the decimal point. Bar Tab : Draws a vertical line on the document. First Line Indent : Inserts the indent marker on the ruler, and indents the first line of text in a paragraph. Hanging Indent : Inserts the hanging indent marker, and indents all lines other than the first line.
Tab stop
Inserting Tables
Using the table option in the “Insert” tab you can
insert a table of any size, choosing the number of
rows and columns.
After you add the table, you can insert additional
rows and columns, merge and split cells, and
change the borders and shading.
You can also insert an Excel spreadsheet for
added functionality like formulas and multiple
worksheets.
Inserting Clip Art or a Picture
Microsoft Office offers a variety of images to illustrate a concept, or you may choose one of your own
already saved to your computer.
To insert a picture or clip art, go to the “Insert” tab.
If you already have a pictured saved onto your computer (such as a photo from a camera),
select “Picture”.
If you would like to choose from the images collected by Microsoft Office, select “Clip Art”.
Practice
1. From the “Insert” tab, click Clip Art.
2. A Clip Art pane will appear to the right.
3. To search the most images, make sure the “Include Office.com
content” is selected.
4. Type in the search box the word(s) that best describes your
image and click “Go”.
5. Click on a suitable image, and the image will appear wherever your cursor is located.
6. You may resize your image by clicking-and-dragging the bubbles on the perimeter. Notice how
your cursor changes hovering over the perimeter of the image.
Wrap Text
If you have text and an image, you may have difficulty positioning the image the way you want. It may
help to change the “Wrap Text” settings, also called text wrap.
Select the image, and click on the “Picture Tools Format” tab.
Click on “Wrap Text”. A list of options will appear below.
It depends on your document, but the setting most flexible is
“Behind Text”. It will allow you to move your image freely around
without changing the position of the text.
12. Your document will now appear with the address and greeting line
filled in for the first recipient. You can view each recipient by clicking the forward and backward arrows on the Mail Merge Task Pane.
13. When you are done reviewing, click Next: complete the merge to go
to step 6.
14. In step 6, you can either print or edit individual letters.
Hyperlinks
Hyperlinks will create a link between a location in your document and a web page, email address, image,
program, another document, or another location within the document.
This example is linking to another location within the same document:
Or to another file (document, spreadsheet, image…), or to a web page:
To hyperlink to a website, paste the website’s URL here.
Practice
1. From the “Insert” tab, select hyperlink
2. Choose “Place in this document”
3. Link to one of the headings you have already created
4. Click ok, then Ctrl+Click your link to check it
Table of Contents
Having a table of contents is helpful to readers for long documents. Be sure to place your cursor where you
want the table of contents located.
Practice
1. From the “References” tab, select Table of Contents
2. Choose Automatic Table 2
3. Whatever sections you have created with the stylized headings 1-3 will appear along with their
corresponding page number.
4. If you add more sections with headings after you create the Table of Contents, simply click on the
update button and it will automatically add the section and page number. If other sections’ page
numbers have changed, they too will be updated.
5. After you click the update button another window will ask if you want to update page numbers only or
the entire table. If you added another section, select update entire table.
Print Screen button - screenshots
The Print Screen button on your keyboard is a helpful tool to capture screenshots. There is a screenshot tool in
Microsoft Word 2010 under the “Insert” tab, but in today’s class, we will be using the Print Screen button
since you can use it in other programs too.
Click to update table of contents
Helpful Keystrokes
Formatting
All Caps Ctrl + Shift + A
Bold Ctrl + B
Copy Ctrl + C
Cut Ctrl + X
Paste Ctrl + V
Redo Ctrl + Y
Select All Ctrl + A
Thesaurus Shift + F
Undo Ctrl + Z
Saving
Save Ctrl + S
Save As F
Navigation
End of Document Ctrl + End
New document Ctrl + N
Next Page Ctrl + Page Down
Page Break Ctrl + Enter
Previous Page Ctrl + Page Up
Start of Document Ctrl + Home
For more information:
Visit the Goodwill Community Foundation (GCF)’s website for free tutorials
http://www.gcflearnfree.org/word
Glossary
Term Definition Clipboard The part of Word where text you have cut or copied is stored so that it can be pasted. Copy A command that makes a copy of the selected text in the clipboard, so that it can be pasted in a different part of the document. Cursor (Mouse Pointer) Any representation of the mouse location on the screen. When typing, a blinking vertical line which shows that you can enter text. For the purpose of this class, we will refer to the blinking line as the cursor, and other forms of the cursor as the mouse pointer. Cut A command that removes the selected text from your document, placing it in the clipboard until it is pasted. Document A type of file created in Microsoft Word, including letters, reports, and resumes. File Extension The three letters at the end of your file name, which indicate what type of file it is. Docx is the default extension for Word 2010. Doc is the extension which is compatible with Word 2003 and earlier versions of Word. File Name The name of your file, which consists of a name for that particular file, followed by a period, followed by an extension that indicates what type of file it is. Font The look of your text, including size, style, and emphasis. Group A set of related buttons which are grouped together within a ribbon menu. I-Beam The capital “I”-shaped mouse pointer which appears when you hold your mouse over text. Quick Access Toolbar The buttons in the very top left of your screen. The default Quick Access Toolbar had Save, Undo, and Redo buttons. Paste A command which takes text that has been cut or copied to the clipboard and places it in your document. Redo (Repeat Typing) A command which replaces an action that you have previously selected to Undo. Ribbon The menu which runs like a ribbon across the top of your screen. Scroll Bar A bar on the right side or along the bottom of a window with arrows at both ends. The scroll bar allows you to move within documents or webpages that are too big to fit in the window. Spelling and Grammar Check A built-in proofreading aid which can point out and correct many common spelling and grammatical mistakes. Tabs The words just above the ribbon, including File, Home, Insert, etc., which change which menu the ribbon displays. Undo A command that undoes the previous action performed in Word.
