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Back to Basic Certification Contracting Exam questions, Exams of Advanced Education

Cheyney University of PennsylvaniaAdvanced Education

Back to Basic Certification Contracting Exam questions

Typology: Exams

2025/2026

Available from 06/03/2026

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Back to Basic Certification Contracting Exam
questions
1.
What are
the 3
phases
of contract
life
cycle?: Pre-Award, Award, and Post-
Award
2. The Pre-award phase consists of 2 primary activities, what are
they?:
Develop
Solicitation and Develop Otter
3. What one activity is in the award phase?:
Form the
Contract
4.
The post-award phase is comprised of 2 primary activities, what
are they?: -
Perform
Contract
and
Close
Contract
5.
Who
develops
a
solitication?:
The
Government
and
the
buyer
6.
Who
prepares
an
offer?:
The Contractor and the seller
7.
During the post-award phase while the contract is being
performed, who
has the responsibility for quality?: The seller
8.
What is the means by acquiring by contract with appropriated
funds of supplies or services by and for the use of the Federal
Government through
purchase or lease?: Acquisition
9. What FAR part covers personal conflict of interest?: FAR Part 3
10. What FAR part covers organizational conflict of interest?: FAR
Part 9
11.
Who has the authority to the maximum extent practicable
and consistent with law, to determine the application of rules,
regulations, and policies, on a
specific contract?: The Contracting Oflcer
12. Openness for the contracting officer applies primarily to?: The
Acquisition Team,
Contractor, Otterors, and The Contracting Team
13.
What
is
a
Determination
and
Findings
(D&F)?:
Determination is a
conclusion or decision
supported by the findings.
14. What is a special form of written approval by an authorized
official that is required by statute or regulation as a prerequisite to
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Back to Basic Certification Contracting Exam

questions

  1. What are the 3 phases of contract life cycle?: Pre-Award, Award, and Post- Award
  2. The Pre-award phase consists of 2 primary activities, what are they?: Develop Solicitation and Develop Otter
  3. What one activity is in the award phase?: Form the Contract
  4. The post-award phase is comprised of 2 primary activities, what are they?: - Perform Contract and Close Contract
  5. Who develops a solitication?: The Government and the buyer
  6. Who prepares an offer?: The Contractor and the seller
  7. During the post-award phase while the contract is being performed, who has the responsibility for quality?: The seller
  8. What is the means by acquiring by contract with appropriated funds of supplies or services by and for the use of the Federal Government through purchase or lease?: Acquisition
  9. What FAR part covers personal conflict of interest?: FAR Part 3
  10. What FAR part covers organizational conflict of interest?: FAR Part 9
  11. Who has the authority to the maximum extent practicable and consistent with law, to determine the application of rules, regulations, and policies, on a specific contract?: The Contracting Oflcer
  12. Openness for the contracting officer applies primarily to?: The Acquisition Team, Contractor, Otterors, and The Contracting Team
  13. What is a Determination and Findings (D&F)?: Determination is a conclusion or decision supported by the findings.
  14. What is a special form of written approval by an authorized official that is required by statute or regulation as a prerequisite to

2 / 59 taking certain contract actions.: A Determination and Findings (D&F)

  1. What is it called when a practice of conducting acquisition actions of any kind at any stage of the acquisition process that is inconsistent with the FAR?: Deviation
  2. What is a summary of the contractor's proposal, any field pricing assistance recommendations, including the reasons for any pertinent variances from them, the Government's negotiation objective, and the negotiated position. Where the determination of a fair and reasonable price is based on cost analy- sis, the summary shall address each major cost element. When determination of a fair and reasonable price is based on price analysis, the summary shall include the source and type of data used to support the determination.: Nego- tiation
  3. You need to document a business decision, such as the use of a specific contract type. What document will you create?: A Determination and Findings (D&F)
  4. At the conclusion of negotiations, the contracting officer will complete a what?: Price Negotiation Memorandum (PNM)
  5. Prior to negotiation a sole source contract, the contracting officer must complete a what?: Justification and Approval (J&A)
  6. This form is used to award negotiated contracts in which signatures of both parties on a single document is appropriate.: SF 26 - Award/Contract
  7. This form is used to amend any solicitation or modify any contract.: SF 30 - Amendment of Solicitation/Modification of Contract
  8. This form may be used to award either negotiated contracts or contracts utilizing sealed bidding.: SF 33 - Solicitation, Otter, and Award
  9. This form is used for soliciting offers and awarding contracts expected to exceed the simplified acquisition threshold. These acquisitions must be for: (1) construction, alteration or repair; OR (2) dismantling, demolition, or removal of improvements.: SF 1442 - Solicitation, Otter & Award

4 / 59 Personal Conflict of Interest

  1. A contracting officer shall not knowingly award a contract to WHO or to a business concern or other organization owned or substantially owned by this person (FAR 3.601).: a Government employee
  2. What does OCI stand for?: Organizational Conflicts of Interest
  3. An what is the existence of a set of circumstances in which a contractor may be unable to render impartial advice to the government, or might have impaired objectivity in performing contracted work, or may obtain an unfair competitive advantage in the marketplace when competing for government work where that unfair advantage is obtained performing a government contract.: Organizational Conflicts of Interest (OCI)
  4. What are the 3 broad categories of OCI?: (1) Unequal Access, (2) Impaired Objectivity, and (3) Biased Ground Rules
  5. What is an unfair competitive advantage typically surfaces when a contrac- tor obtains information not generally available to competitors where such information would assist the contractor in winning the contract award?: Unequal Access (part of OCI)
  6. This may happen when a support contractor is performing duties that involve assessing or evaluating itself or a related entity.: Impaired Objectivity (part of OCI)
  7. This most often occurs when the contractor is writing the Statement of Work, performing systems engineering, or providing technical direction ef- forts.: Biased Ground rules (part of OCI)
  8. What are the 3 basic approaches available to contractors and the Agency for dealing with OCI issues?: (1) Avoid), (2) Neutralize, and (3) Mitigate
  9. Can you award to a contractor if you determine there is an OCI?: If an OCI exists, it may be best to cancel the RFP and make any needed changes to eliminate any conflict.
  10. Who shall analyze planned acquisitions in order to (1)

5 / 59 Identify and evaluate potential organizational conflicts of interest as early in the acquisition process as possible; and (2) Avoid, neutralize, or mitigate significant potential conflicts before contract award?: The Contracting Oflcer

  1. Government business shall be conducted in a manner that is above re- proach, with complete impartiality, and with preferential treatment for none. True or False?: True
  2. No person or other entity may disclose contractor bid or proposal infor- mation or source selection information to any person other than a person authorized, in accordance with applicable agency regulations or procedures, by the agency head or the contracting officer to receive such information. True or False?: True
  3. Federal employees are prohibited from soliciting or accepting gifts offered "because of the employee's official position" or gifts offered by a "prohibited source." True or Fale?: True
  4. A "personal conflict of interest" is a situation where an individual is em- ployed by a defense contractor company and is in a position to materially influence DOD's recommendations and/or decisions and, because of his/her personal activities, relationships, or financial interests, may lack or appear to lack objectivity or appear to be unduly influenced by personal financial interest. True or False?: True
  5. What is FAR Part 10?: Market Research
  6. (1) Delivering on a timely basis is the best-value products and services to the customer and (2) maintaining the public's trust and fulfill public policy objectives is what?: The vision of the Federal Acquisition System
  7. What costs are in the Contracting Life-Cycle?: (1) Acquisition costs, (2) Supporting costs, (3) Disposal costs, and (4) Operating costs
  8. Market research shall be conducted when?: On an ongoing basis and

7 / 59

  1. Which authority is legally binding in Government contracting and recog- nized by the courts?: Actual Authority
  2. In DoD contracting, who has the authority to enter into a legally binding contract?: Contracting Oflcer
  3. Each authority (apparent or actual) is NOT delegable unless specifically stated otherwise. True or False?: False
  4. What are the 4 essential elements of a contract?: (1) capacity, (2) mutual assent, (3) consideration, and (4) lawful purpose
  5. What refers to the legal competence of a person to enter a valid contract?- : Capacity
  6. What means that parties involved in a contract must come to an agreement about the details of the transaction and each party either makes a promise or begins or renders performance? aka meeting of the minds.: Mutual Assent
  7. What is something of value that a promisor (the offeror) receives from a promisee (the offeree) in return for his or her offer?: Consideration
  8. A contract is unenforceable if any term of the agreement is contrary to public policy. What element is this?: Lawful Purpose
  9. A contract is defined as a mutually binding legal relationship obligating the seller to furnish the supplies or services (including construction) and the buyer to pay for them. True or False?: True
  10. Capacity is when each party either makes a promise or begins to render performance. True or False?: False
  11. What is the process used to determine if industry can support the acquisi- tion "needs" of the Government?: Market Research
  12. Market Research is conducted to determine what 2 things that are available to meet the Government's needs.: (1) Commercial Products/Services or (2) Non-Developmental Items
  13. What are the 2 types of Market Research?: (1) Strategic Market and (2) Tactical Market

8 / 59

  1. What is conducted continuously throughout the acquisition process?: Strate- gic Market Research
  2. What is conducted at specific points during the acquisition process?: Tactical Market Research
  3. The extent of market research will vary, depending on such factors as urgency, estimated dollar value, complexity, and past experience. True or False?: True
  4. Contracting Officers shall promote and provide for what in soliciting offers and awarding Government contracts?: Full and Open Competition
  5. The competitive procedures available for use in fulfilling the requirement for full and open competition is what?: (1) Sealed Bids, (2) Competitive Proposals, (3) Combina- tion of Competitive Procedures, and (4) other competitive procedures
  6. Generally, unless an exception applies or is otherwise expressly authorized by statute, Contracting Officers shall promote and provide for full and open competition in soliciting offers and awarding Government contracts. True or False?:
  7. Agencies may exclude a particular source from a contract action in order to establish or maintain an alternative source or sources. These include what? (6): (1) establishing or maintain alternate sources, (2) set asides for small business concerns, (3) Section 8(a) competition, (4) set asides for HubZone small business concerns, (5) set asides for economically disadvantaged women-owned small business (EDWOSB) concerns or women-owned small business (WOSB) concerns eligible under the WOSB Program, and (6) set-asides for local firms during a major disaster or emergency
  8. What are the statutory authorities (including applications and limitations) permit contracting without providing for full and open competition?: (1) only one responsible source and no other supplies or services will satisfy agency requirements, (2) unusual and compelling urgency, (3) national security, and (4) public interest
  9. Contracting officers shall purchase supplies and services

10 / 59 capacity, (2) fires, (3) quarantine restrictions, and (4) freight embargoes

  1. What 6 things shall the Contracting Officer consider when preparing war- ranty terms and conditions?: (1) extent of contractor obligations, (2) remedies, (3) duration of the warranty, (4) notice), (5) consistency, and (6) marketing
  2. What are the 2 types of warranties for commercial products and services?- : (1) Implied Warranties and (2) Express Warranties
  3. When drafting solicitations and contracts, contracting officers must identify for each line item number, subline item number, or exhibit line item number the applicable Prompt Payment clauses that apply to each item when the solicitation or contract contains items that will be subject to different payment terms. True or Fales?: True
  4. What are the 2 types of contract modifications?: (1) Bilateral and (2) Unilateral
  5. What is a contract modification that is signed only by the contracting officer?: Unilateral Modification
  6. A what (supplemental agreement) is a contract modification that is signed by the contractor and the contracting officer?: Bilateral Modfication
  7. Bilateral modifications are used to what?: (1) Make negotiated equitable adjustments resulting from the issuance of a change order; (2) Definitize letter contracts; and (3) bullet Reflect other agreements of the parties modifying the terms of contracts.
  8. Unilateral modifications are used to what?: (1) Make administrative changes; (2) Issue change orders; (3) make changes authorized by clauses other than a changes clause; and (4) issue termination notices
  9. Only contracting officers acting within the scope of their authority are empowered to execute contract modifications on behalf of the Government. Government personnel shall not what? (3): (1) execute contract modifications, (2) act in such a manner as to cause the contractor to believe that they have authority to bind the Government, and (3) direct or encourage the contractor

11 / 59 to perform work that should be the subject of a contract modification

  1. What are the 2 main types of termination?: (1) Termination for Convenience and (2) Termination for Default
  2. What is the government's unilateral contractual right to partially or com- pletely terminate a contract without being required to pay damages, despite full contractor compliance with its contractual obligations?: Termination for Conve- nience ("T4C")
  3. What is generally the exercise of the Government's contractual right to completely or partially terminate a contract because of the contractor's actual or anticipated failure to perform its contractual obligations?: Termination for Default (T4D)
  4. A what is used either after the cure notice fails to correct the delinquen- cy or when there is insufficient time remaining in the schedule - less than 10-days?: Show Cause
  5. A cure notice is issued when?: (1) Contractor fails to make progress and performance is endangered, (2) Performance problems do not involve terms for delivery, and (3) At least 10 days remain for contract performance and correction of the problem can be reasonably expected in the time remaining.
  6. Termination for Cause is similar to a default termination except it applies to commercial contract formats. True or False?: True
  7. A show cause is used either after the cure notice fails to correct the delinquency or when there is insufficient time remaining in the schedule - less than how many days?: 10 days
  8. What are the 3 phases of The Service Acquisition Process?: Planning Phase, Development Phase, and Execution Phase
  9. Acquisition planning should begin as soon as the agency need is identified. True or False?: True
  10. What is the Government's policy on describing agency needs?: (1) promote full & open competition, (2) minimize restrictive provisions, and (3) state requirements in terms of function, performance, & essential physical characteristics
  11. No officer or employee of the Government may create or

13 / 59

  1. What are the contract methods and their FAR parts?: FAR Part 12 Commercial, FAR Part 13 Simplified Acquisition Threshold, FAR Part 14 Sealed Bidding, and FAR Part 15 Contracting by Negotiation.
  2. Which types of contracts shall agencies use for the acquisition of commer- cial items?: Firm-Fixed-Price (FFP) or Fixed-Price Contracts with Economic Price Adjustment (FPEPA)
  3. Which types of contracts shall agencies use for the acquisition of commer- cial services?: Time-&-Materials Contract or Labor-Hour Contract
  4. The FAR says agencies shall use what contract method to the maximum extent practicable for all purchases of supplies or services not exceeding the SAT (including purchases at or below the micro- purchase threshold)?: FAR Part 13 Simplified Acquisitions Procedures
  5. What contract methods employs competitive bids, public openings of bids, and award?: FAR Part 14 Sealed Bidding
  6. What is a combination of competitive procedures designed to obtain the benefits of sealed bidding when adequate specifications are not available?: Two Step Sealed Bidding
  7. A contract awarded using other than sealed bidding procedures is a what?- : FAR Part 15 Negotiated Contract
  8. Commercial product means:: (1) Any product, other than real property, that is of a type customarily used by the general public or by non-governmental entities for purposes other than governmental purposes, (2) Any product that has been sold, leased, or licensed to the general public and (3) Any product that has been ottered for sale, lease, or license to the general public.
  9. FAR part 12 does not apply to the acquisition of commercial items:: (1) At or below the micro-purchase threshold, (2) Using the Standard Form 44, (3) Using the imprest fund, (4) Using the Government-wide commercial purchase card as a method of purchase rather than only as a method of payment and (5) Directly from another Federal agency
  10. FAR part 13 prescribes Simplified Acquisition Procedures in order to:: (1) Re- duce administrative costs, (2) Improve opportunities for small, small

14 / 59 disadvantaged, women-owned, veteran-owned, HUBZone, and service-disabled veteran-owned small business concerns to obtain a fair proportion of Government contracts, (3) Promote eflciency and economy in contracting and (4) Avoid unnecessary burdens for agencies and contractors

  1. Agencies shall use Simplified Acquisition Procedures to the maximum extent practicable for all purchases of supplies or services not exceeding

16 / 59 performance and the amount and nature of the profit incentive offered to the contractor for achieving or exceeding goals. True or False?: True

  1. A cost reimbursement type contract places upon the contractor maximum risk and responsibility for all costs and resulting profit or loss. True or False?- : False
  2. Cost-reimbursement types of contracts require the contractor to put forth a best effort to perform, and provide for payment of the contractor's allow- able, allocable, and reasonable incurred costs. True or False?: True

17 / 59

  1. A cost-plus-a-percentage-of-cost system of contracting is prohibited. True or False?: True
  2. What are the elements of a Fixed-Price Incentive Firm Contract?: (1) Target Cost, (2) Target Profit, (3) Ceiling Price and (4) Profit Adjustment Formula
  3. A Cost-Plus Incentive Fee contract specifies a target cost, a target fee, min- imum and maximum fees, and a fee adjustment formula. True or False?: True
  4. What are two forms of Cost Plus Fixed Fee contracts?: (1) Term and (2) Completion
  5. A what is a unique number identifying each solicitation, contract, agree- ment, or order and related procurement instrument.: Procurement Instrument Identifier (PIID)
  6. Agencies shall include all PIIDs for all what related procurement actions?: - (1) Solicitation, (2) Contracts and Purchase Orders, (3) Delivery and Tasks Order, and (4) Blanket Purchase Agreements and Basic Ordering Agreements
  7. The PIID consists of a combination of how many alpha and/or numeric characters sequenced to convey certain information (xx to xx).: 13-
  8. PIID Positions 1-6: the first six positions identify what?: department/agency and oflce issuing the instrument
  9. PIID Positions 7-8: the seventh and eighth positions are the last two digits of what in which the procurement instrument is issued or awarded?: Fiscal Year
  10. PIID Position 9: Indicate the what by entering the appropriate instrument letter designation.: type of instrument
  11. PIID Position 10-17: Enter what?: agency assigned number
  12. Letter designation A is for what type of contract instrument?: Blanket Purchase Agreements
  13. Letter designation B is for what type of contract instrument?: Invitation for Bids
  14. Letter designation C is for what type of contract instrument?:

19 / 59

  1. Letter designation F is for what type of contract instrument?: Task orders, delivery orders or calls under - Indefinite-delivery contracts (including Federal Supply Schedules, Governmentwide acquisition contracts (GWACs), and multi-agency contracts) Blanket purchase agreements; or Basic ordering agreements
  2. Use the what PIID to identify amendments to solicitations and modifica- tions to contracts, orders, and agreements?: supplementary
  3. What are the 4 parts of a Uniform Contract Format (UCF)?: Part I - The Schedule, Part II - Contract Clauses, Part III - List of Documents, Exhibits, and Other Attachments, and Part IV - Representations and Instructions
  4. What do you use to identify exhibits?: Alpha characters
  5. What do you use to identify attachments?: Numbers
  6. What is Section A of a UCF?: Solicitation/Contract Form
  7. What is Section B of a UCF?: Supplies or Services and Prices/Costs
  8. What is Section C of a UCF?: Description/Specifications/Statement of Work
  9. What is Section D of a UCF?: Packaging and Marking
  10. What is Section E of a UCF?: Inspection and Acceptance
  11. What is Section F of a UCF?: Deliveries or Performance
  12. What is Section G of a UCF?: Contract Administration Data
  13. What is Section H of a UCF?: Special Contract Requirements
  14. What is Section I of a UCF?: List of Attachments
  15. What is Section K of a UCF?: Representations, Certifications, and other statements of otterors
  16. What is Section L of a UCF?: Instructions, conditions, and notices to otterors or respondents
  17. What is Section M of a UCF?: Evaluation factors for award
  18. If the Government changes its requirements or terms and conditions, the contracting officer shall amend the solicitation when?: Either before or after recipet of proposals
  19. Amendments issued before the established time and date for receipt of proposals shall be issued to who?: all parties receiving the solicitation

20 / 59

  1. Amendments issued after the established time and date for receipt of proposals shall be issued to who?: all otterors that have not been eliminated from the competition
  2. Using simplified acquisition procedures, contracting officers must pro- mote what to the maximum extent practicable to obtain supplies and services