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DISCLAIMER
The following model questions and answers are for the guidance of the candidates appearing for the Gr.B selections for the post of AMM in Stores Department only and the question papers may not be set based on this set of questions and hence the candidates shall not have any claim over any of these model questions in the forthcoming examinations. Stores Department of NCR will not take any responsibility for these questions for the forthcoming Gr. B selection examinations and candidates must follow latest guidelines from Railway Board/North Central Railway.
QUESTION BANK FOR PROMOTION FROM GROUP ‘C’ TO GROUP ‘B’
PART-I
Section A- Objective Questions:
- Controller of Stores is responsible only for Numerical accountal of materials and is not required to keep any general accounts of the Stores transactions. (True/False). Ans: True
- It is the job of the user departments to estimate the quantity to be procured in case of Stock items. (True/False) Ans: False
- Stock items as well as non-stock items are allotted 8 digit PL numbers (True/False) Ans: False
- Part supply against an order constitutes acceptance by the supplier of the terms and conditions of the purchase order, even if the terms and conditions vary from the supplier’s offer.(True/False) Ans: True
- Firms registered with NSIC are exempted from submission of security money against tenders for safety items.(True/False) Ans: False
- Procurement as per sample is generally preferred.(True/False) Ans: False
- In case of procurement from approved firms, Part-II firms approved firms become eligible for bulk order if no Part-I approved firm is available.(True/False) Ans: True
- Gir forest in india is located in the state of ……………. Ans: Gujarat
- ‘My Experiments with Truth’is a book written by …………………… Ans: Mahatma Gandhi
- ………… is known as the Father of the Indian Constitution. Ans: Dr.BhimraoAmbedkar
- The constitution of India came into effect on …………….. Ans: 26th^ Jan, 1950
- …………………. is known as the "Father of the Green Revolution in India Ans: M.S. Swaminathan
- National Anthem of India has been written by …………………… Ans: Rabindranath Tagore
- The national song of india is ……………….., which is written by ………………. Ans: VandeMataram, Bankim Chandra Chattopadhyay
- United Nations Security counsil has ….. permament and ……….. non- permanent members. Ans: 5, 10
- Dy.CMM at HQ. can accept Tender Committee recommendations for purchase of items valuing upto: a. Rs. 5 Lakhs b. Rs. 10 Lakhs c. Rs. 8 Lakhs d. Rs. 30 Lakhs Answer : d 27. Finance vetting is required for all purchase orders for Safety items valuing above.
a. Rs. 40,000/- b. Rs. 1 Lakh c. Rs. 8 Lakh d. Rs. 4 Lakh Answer : c
- Track fittings are purchased by : a. Stores Department b. Mechanical Department c. Engineering Department d. Traffic Department Answer : c
- Purchase of imported WTA items is handled by a. RWF b. ICF c. Zonal Railways d. Railway Board Answer : d
- Time elapsed from the date of realization of need of recoupment to the physical receipt of material is termed as a. Buffer time b. Interim period c. Contract period d. Lead time Answer : d
- Stock which provide for an emergency in case of default by the suppliers and also to take care of fluctuations in consumptions, is known as a. Emergency stock b. Buffer stock c. Ordinary stores d. Custody stock Answer : b
- Outstanding quantities against all live purchase orders are termed as a. Covered dues
b. JAG level TC c. Senior Scale level TC d. None of these. Answer : c
- GM’s power of purchase of imported stores is a. Rs. 25 crores b. Rs. 50 crores c. Rs. 75 crores d. Rs. 40 croes Answer : b
- Excise duty is calculated on a. Basic cost of the material b. Basic cost of the material & packing charges c. Basic cost of the material d. Basic cost of the material + forwarding charges + freight charges Answer : b
- Inspection of items placed in Annexure B items of RDSO vendor list for Mechanical wagon items can be done by a. RITES b. Consignee c. RDSO d. None of the above Answer : c
- As per Railway Board guidelines, provision for 30% quantity option clause has been made mandatory in tenders for fixed quantity contracts valuing above a. Rs. 10 Lakhs b. Rs. 75 Lakhs c. Rs. 50 Lakhs d. None of the above Answer : b
- Expand the following :
a. KVIC : Khadi & Village Industries Corporation b. NSIC : National Small Scale Industries Corporation c. MMTC: Minerals and Metals Trading Corporation d. IEEMA: Indian Electrical and Electronics Manufacturers Association e. DDO: Direct Demand Officer f. FOB: Free On Board
- For safety items PO vetting is required for value more than________ Ans: Rs. 8 lakhs.
- The powers of COS for direct purchase of stores is limited to Rs_____ Ans: Rs. 15 crores.
- TC recommendations above Rs. 15 cr and below Rs 25 cr are accepted by
Ans. AGM.
- Powers of COS to approve limited tender is case of emergency is restricted to Rs_______________ Ans: Rs. 2 crores.
- Powers of COS to approve single tender when PAC ‘A’ is certified is restricted to Rs_______ Ans: Rs. 5 lakhs.
- Powers of COS to accept single Tender purchase from Stock Yards/buffer imports of M/s SAIL, TISCO, IISCO, RINL in respect of Steel items and to make 100% payment in advance to them is limited to________________. Ans: Rs. 3 crores.
- Powers of COS to write off the loss due to Risk Purchase, General damage, liquidated damage is limited to Rs____________.
Statistical Statement 2010-11 is; Ans: 11%
- Total value of scrap sold by Indian railway as per Annual Statistical Statement 2010-11 is approximately; Ans: 4400 crores.
- Which of the following exercise is being monitored by railway board on regular basis; a) PL verification b) PL allocation c) PL unification d) PL duplication Ans: (c)
- UTS and PRS stand for ______________: Ans: UTS: Unreserved ticketing system PRS: Passenger Reservation System
- The source of revenue in printing of UTS and PRS tickets is: Ans: Advertisement.
- What are the 2 types of forms used in railway? Ans: Standard form and local form.
- Into how many climatic zones, Indian Railway is classified for supply of uniforms;
Ans: 5
- The categories of staff, eligible style and scale for each category separately for summer, winter etc. are given in_________? Ans: Dress regulation.
- The unit functioning under SrDMM/DMM of divisions responsible for supply of proper seasonal garments is called; Ans: Uniform Cell.
- The proposals for the incurrence of expenditure by the railways are to be presented to the Parliament in the form of ____________. Ans: Demands for Grants.
- Arrange the following budgeting stages in the increasing chronological order: Final modification, Telegraphic Modification, Revised Estimate, August review Ans: August review, Revised Estimate, Final modification, Telegraphic Modification.
- Revised estimates must reach Railway Board before ___________ Ans: 23rd^ December.
- The plan head for stores suspense is __________ Ans: PH- 71
- Stores budget is part of demand no __________. Ans: 16.
- Suspense balance includes ________________;
Ans: Re-appropriation.
77. For PO values of Rs.1,68,75,700/- and Rs. 16,87,70,000/-, firm should deposit Security Deposit of -----------and ---------- respectively. Ans. A)Rs.16,87,570/- and Rs.1,68,77,000/- B)Rs. 10,00,000/- and Rs.20,00,000/- C) Rs.16,87,570/- and Rs.20,00,000/- D) Rs. 10,00,000/- and Rs.16,00,000/- Ans.B) 78. As soon as the offer of the tenderer is accepted, the contractor has to deposit SD Ans. A) Within 30 days of the posting of written notice of acceptance B) Within 25 days of receipt of the communication C) Within 21 days of receipt of the communication D) Within 14 days of the posting of written notice of acceptance Ans.D) 79. Offers received after closing of tender box, but before opening of tenders , are called Ans. A) Late Tenders B) Delayed Tenders C) Limited Tenders D) Open Tenders Ans.B) 80. IRS Terms and conditions Para-2900 deals with Ans. A) Consignee’s right of rejection B) Book Examination Clause C) Arbitration in case of dispute D) Force Majeure Clause Ans.C) 81. A firm has entered into a contract with Railway to supply an item free off any cost. In the eye of Law Ans. A) Penalty can be imposed on firm in case of failure in supply B) Contract is not enforceable. C) Contract is enforceable but penalty cannot be imposed D) Firm should be considered in future based on supply contract Ans.B) 82. As per IRS Terms & Conditions Arbitration Clause, who should appoint arbitrator in case of dispute in contracts entered into by Production Units Ans. A) Member of the Railway Board
B) High Court C) COS D) GM Ans.D)
83. As per Arbitration & Reconciliation Act 1996, annual rate of interest on award amount after the date of award is--------. Ans. A) 12% B) 8% C) 18% D) Dependent on prevailing bank rate. Ans.C) 84. As per Sales of Goods Act 1930, in contracts of Sale, amount increased owing to increase in Tax should be paid to seller Ans. A) Always. B) Only if SVC is in the contract C) Unless a different intention appears from the terms of contract. D) Never Ans. C) 85. In case of Rate Contract Ans. A) Quantity, rate and consignee are stipulated B) Only rate is stipulated C) Quantity and Rate is stipulated D) Quantity, rate and Delivery Period is stipulated. Ans.B) **Section B- Descriptive Questions:
- Write a short note on Canons of Financial Propriety.** Ans Canons of Financial Propriety are general rules which have been framed for the guidance of the Government officials who are entrusted with financial powers and who are authorized to incur, or sanction expenditure from Public Moneys. These are stated below: (i) The expenditure should not prima facie be more than the occasion demands, and that every government servant should exercise the same vigilance in respect of expenditure incurred from public moneys as a person of ordinary prudence would exercise in respect of the expenditure of his own money.
that they do not have any financial interest in the agencies to whom such contracts are awarded so that they do not, directly or indirectly get benefited by such transactions. Para iii.of Canons of Financial Propriety warrants that the conditions incorporated in the tenders for procurement of materials are fair and transparent, and do not favour any of the prospective bidders. To meet the requirement of Para iv of Canons of Financial Propriety it has to be ensured that officials are deputed for jobs after properly assessing the requirement so that the expenditure on allowances are kept at bare minimum and wasteful expenditure is avoided.
88. State the objectives of Stores department? Ans The objectives of Stores department are as under: To Procure materials at lowest price, consistent with desired quality To assess the needs of various departments in respect of materials in a scientific manner based on the past consumption pattern, and interaction with the user departments etc. To maintain continuity of supply, preventing interruption of the flow of materials to the users To develop reliable alternate sources of supply to promote a competitive atmosphere in performance and pricing and to maintain satisfactory "buyer-vendor" relationship To ensure proper receipt, inspection, stocking, issue and accountal of stock items To maintain a high inventory turnover, by reducing excess storage, inventory carrying costs and inventory losses occurring due to deteriorations, obsolescence and pilferage To dispose of the scrap generated in the process of production, maintenance and repair works, and other obsolete and unserviceable materials after proper survey and valuation
To promote standardization and variety reduction with a view to ensure consistent quality at optimum cost To implement such programmes like value analysis, cost analysis and make or buy decisions, with a view to reduce costs
89. Describe the functions of Controller of Stores Ans The functions of Controller of Stores are as following: i. It is his responsibility to administer and control the working of stores department. ii. It is his duty to ascertain the needs of a railway in the matter of materials and stores and of arranging for the supply of such materials and stores in the most efficient, economical and expeditious manner possible iii. All Stocks of stores on hand, whether with the Stores Department or other departments of the Railway, represent funds that are not productive. Controller of Stores is responsible for ensuring that while stocks should be such that stores required by the railway are readily available, they should be as small as possible, and losses due to obsolescence or deterioration should be the minimum practicable. iv. He is responsible for receipt, inspection and distribution of materials to the various stores depots, for their custody while in-charge of the stores department and finally for their issue on requisitions received from authorised officials of the railway. v. It is his responsibility to issue and maintain upto-date a Nomenclature- cum-Price List including all items of stores in stock in the Stores Depots. vi. His duties include maintenance of numerical records of stores in stock and to the preparation of the initial documents of receipt and issue. vii. The Controller of Stores should arrange for submission to him of such statements and returns as may be necessary to keep him informed of
Import of complete rolling stock, Accident Relief Cranes and R/C for spares of stock, Indigenous procurement of Wheels, Tyres & Axles and Man Power Planning.
- EDRS (C) Procurement of Petroleum, Oils& Lubricants, Procurement Policies of Textiles, Disposal of Scrap, e-auction. EDRSs are in turn assisted by Directors, Deputy Directors, Assistant Directors and relevant sections’ staff. 91. Describe the organizational structure of Stores department at Zonal Railway level, and the activities that are undertaken at this level. Ans Stores department of the zonal railway is headed by Controller of Stores, who directly reports to the General Manager of Railway. Controller of Stores is responsible for planning and purchase, receipt, stocking, accountal (numerical) and issue of stores, Inventory control, Vendor registration/ development, Survey/Valuation/Disposal of scrap and other unserviceable materials etc. Controller of Stores is assisted by CMM’s, who are entrusted with the responsibilities of different purchase sections and general sections. The purchase sections as well as general sections (vendor registration, inventory control, budget, computer, tender opening, e-procurement etc.) are headed by Section in-charges, who report to Controller of Stores through the respective AMMs, SMMs, Dy.CMMs and CMMs. There areGeneral Stores depots located all over the railways which are also under the administrative control of Controller of Stores. These Stores depots are normally headed by a Dy.CMM, who is assisted by SMMs and AMMs. These depots are responsible for Receipt, Stocking, Accountal and
Issue of materials, Scrap sale etc. and have various sections/wards like Receipt Section, Inspection Ward, Stocking Wards, Despatch Sections, Ledger Section, Progress Section, Scrap Yard etc. which are all headed by a Section in-charge, who report to the depot in-charge. The depot in- chargereports to the Controller of Stores through the respective CMMs in the Headquarters. In addition to the General Stores depots, there are depots attached with the Railway workshops and Diesel/Electric sheds, which are under the administrative control of the heads of the respective Workshops/Sheds. These cater to the needs of the Workshops/Sheds in respect of materials. These depots are normally headed by a SMM/AMM. Similarly, the each Division has a Stores organization, normally headed by a Dy.CMM who is under the administrative control of the DRM. The divisional stores officer is in-charge of the divisional stores depot (available is some divisions only), and is responsible for coordination with the Headquarters’ Stores office for items in short supply, for local purchase of urgent/small value items, for disposal of low value scrap, and for drawl of uniforms from the nominated General Stores depot and distribution of the same to the various branches of the division.
- Describe in brief role of the following organizations in regard to purchases of material by NC Railway. (1) RITES, (ii) DGS&D, (iii) NSIC, (iv) CRIS, (v) COFMOW Answer: (i) RITES : Quality Assurance Division of RITES provides services for third party inspection of materials & equipments against purchase orders placed by NC Railway. The inspection services of RITES are backed by in house laboratory facilities providing technical support. As per the existing instructions of Railway Board, RITES carry out third part inspection of materials & equipment against purchase orders having value more than Rs. One lakh. The QA division of RITES has been divided in five regions i.e.
