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Casting for safe guidelines for everyone working, Study Guides, Projects, Research of Information Technology Management

Adamson University (AU)Information Technology Management

For safe guidelines who working in advertising industry this Guidelines help us to prevent the virus..

Typology: Study Guides, Projects, Research

2019/2020

Uploaded on 05/28/2020

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APRIL 29, 2020
GUIDELINES FOR PRODUCTION IN THE TIME OF COVID-19
The health and safety of everyone involved in the Advertising Production Industry is our top
priority. As we prepare to return to work, the CPHG has come up with these guidelines that we
can use in planning, preparing and executing our projects, to minimize the risks that we face.
This was done in consultation with our major stakeholders, and while some departments may
not yet be covered, we encourage all our industry partners, from Clients, Agencies, vendors
and suppliers to adhere to these guidelines.
GENERAL GUIDELINES (to be observed throughout the production process)
1.
Reducing physical contact- online meetings, electronic transactions, virtual reviews and
checks are encouraged
2.
Limiting the number of personnel to only essential personnel and key decision makers
3.
Temperature check for all personnel participating in activities and entering shared premises
(office, studio, post house, etc.) and requiring those who are running a fever (37.5 and
above) to stay home.
4.
Requiring the use of masks in all stages of work.
5.
Requiring frequent and thorough hand washing by all personnel.
6.
Personal hygiene and proper respiratory etiquette must be observed.
7.
Thorough and professional sanitation and disinfection of all shared work areas, including
but not limited to office and shoot equipment, design requirements, and all other objects
brought in and used.
8.
Limit the use of shared objects (scripts, storyboards, props, pens, radios, etc.) including
those that will be handled and passed from one person to another.
9.
Physical distancing must be observed.
PRE-PRODUCTION
1.
Bidding will be done via email or virtual meeting.
A.
Storyboards must comply with prevailing DOH, DOLE and DILG rules and guidelines.
Scenes or requirements (crowd scenes, close contact between talents, etc.) that may
not be feasible should already be brought up and discussed as early as the bidding
stage.
B.
All personnel, vendors and third-party suppliers to be submitted and included in the bid
should accomplish a COVID specific health declaration form and have “fit to work”
clearance.
C.
A separate cost component, to be agreed upon during the bid, will be included and
reflected in the cost breakdown to allot for COVID 19 health and safety protocols.
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APRIL 29, 2020

GUIDELINES FOR PRODUCTION IN THE TIME OF COVID- 19

The health and safety of everyone involved in the Advertising Production Industry is our top priority. As we prepare to return to work, the CPHG has come up with these guidelines that we can use in planning, preparing and executing our projects, to minimize the risks that we face. This was done in consultation with our major stakeholders, and while some departments may not yet be covered, we encourage all our industry partners, from Clients, Agencies, vendors and suppliers to adhere to these guidelines.

GENERAL GUIDELINES (to be observed throughout the production process)

  1. Reducing physical contact- online meetings, electronic transactions, virtual reviews and checks are encouraged
  2. Limiting the number of personnel to only essential personnel and key decision makers
  3. Temperature check for all personnel participating in activities and entering shared premises (office, studio, post house, etc.) and requiring those who are running a fever (37.5 and above) to stay home.
  4. Requiring the use of masks in all stages of work.
  5. Requiring frequent and thorough hand washing by all personnel.
  6. Personal hygiene and proper respiratory etiquette must be observed.
  7. Thorough and professional sanitation and disinfection of all shared work areas, including but not limited to office and shoot equipment, design requirements, and all other objects brought in and used.
  8. Limit the use of shared objects (scripts, storyboards, props, pens, radios, etc.) including those that will be handled and passed from one person to another.
  9. Physical distancing must be observed.

PRE-PRODUCTION

  1. Bidding will be done via email or virtual meeting. A. Storyboards must comply with prevailing DOH, DOLE and DILG rules and guidelines. Scenes or requirements (crowd scenes, close contact between talents, etc.) that may not be feasible should already be brought up and discussed as early as the bidding stage. B. All personnel, vendors and third-party suppliers to be submitted and included in the bid should accomplish a COVID specific health declaration form and have “fit to work” clearance. C. A separate cost component, to be agreed upon during the bid, will be included and reflected in the cost breakdown to allot for COVID 19 health and safety protocols.

D. Production contingency cost shall be agreed on during the bid. This cost will be applied in cases when a shoot is not finished within the allotted hours and days, due to unforeseen circumstances like weather disturbances, curfew hours, etc. E. Number of shoot days, work hours (16 hours total, including ingress and egress) pre- light days, and other parameters should be discussed and agreed upon. F. Upon awarding, the bid proposal, which indicates the cost and all stipulations, must be signed by authorized representatives of the Production Company, Agency and Client, plus the Broadcast Producer. Only upon signing of this document is the project officially awarded and work can begin.

  1. Prep A. Online and virtual meetings are mandated, within production, and with Agency and Client. This includes, storyboarding, feasibility and pre-production and technical meetings. B. Creative executions to comply with prevailing health and safety requirements, avoid location shoots and large crews will be explored. C. Should face to face interactions be required, the host of the venue shall be responsible for the sanitation of the area and all other objects that will be used. The host must also provide hand washing areas with adequate water and soap, hand sanitizers, tissues, covered trash bins) D. All items in the general guidelines, (masks, temperature checks, proper hygiene and social distancing) must be observed. E. Casting 1. Allow for self recorded auditions with talents. Director and or Assistant Director can provide for pre-recorded instructions. 2. All talents presented and recommended must agree to the health protocols and declarations. 3. Schedule auditions and callbacks, should they be done face to face, so that talents do not crowd in the same room and social distancing can still observed. 4. The number of people inside the actual casting studio will be limited to camera and VTR operator, Caster and talents. 5. Talents must bring their own make ups and brushes, sample or test wardrobe/props, to avoid cross contamination. 6. Only final and approved talents must be asked to attend the final workshop. Limit attendees to talents (chaperones and agents must not be in the same venue), Caster and AD, camera and VTR operator. This may be recorded and shared with key decision makers (Director, Agency, Client) via live teleconferencing or email. 7. Strict implementation of general guidelines on venue sanitation, masks, physical distancing must be observed. 8. Maximize time during final workshop by conducting pairings, costume fitting, hair and make-up test, rehearsal, etc.

principals (Agency and Client) of responsibility should their illness be aggravated in the course of the shoot.

  1. The shoot will be exclusively for TV or video production that the production company was commissioned for. Other activities like print, BTS or online shoots will not be allowed.
  2. Certificate from rental companies and sub suppliers attesting that their personnel have clean bills of health and have had adequate rest (at least 24 hours since last shoot) prior to the activity will be required. Health and equipment insurance will be covered by the rental companies and sub-suppliers.
  3. The Agency Producer will be the official representative of Agency and Client. All communication between Production team and Agency will be coursed through her/him.
  4. There will be a designated health and sanitation marshal from the production team (to be assigned by the Production Manager) to ensure that all safety and health measures are enforced.
  5. The general guidelines on health and sanitation will be strictly enforced. Among these are: A. Professional disinfection of studio or location on the day of the shoot. Toilets must be clean and have running water, soap and tissue at all times. Maintenance personnel will be assigned to periodically disinfect and wipe down all surfaces and common work areas. B. A nurse will be assigned to check the temperature of all attendees. Temperature checks will be held before entry and every 6 hours thereafter. Color coded stickers will be used to mark each temperature check. Anyone who registers a temperature of 37. (standard temperature indicating a fever) has a cough or a cold, traveled within the last 14 days, will be denied entry or sent home. C. A footbath will be placed at all entrances of the studio or shoot venue. D. Attendees are required to wear a surgical mask (or personal, reusable mask) during the shoot. Replacement masks will be provided after 8 hours. E. Other Personal Protective Equipment (face shields, gloves, surgical gowns) may be used at the person’s own discretion and expense. F. A briefing on health protocols by a nurse or health professional will be conducted before grind. Periodic reminders will be announced by the Assistant Director for hand washing, disinfecting and proper respiratory etiquette. G. Hand sanitizers, tissues, trash bins will be ubiquitously placed within the shooting area. H. Dress code will be enforced. Pants, closed shoes, short sleeved shirts (based on DOH guidelines) are required.
  6. Proper physical distancing will be observed at all times. A. Quadrants or specific areas per department will be assigned to minimize social contact and interaction. Communication will be organized by the Production Manager via radios or mobile devices. A point person will be assigned per department and the point person will be the one assigned to traffic information from his/her department to the others. B. Set up per scene- lighting, design, blocking will be on a staggered basis. C. Arrival of teams will also be on a staggered and rotational basis. D. A proper and working video assist will be made available to all departments. E. People on the actual set will be limited only to actors in the scene, Assistant Director, DOP, Gaffer, Cam op, AC, Sound man (if needed). F. Other personnel will be called in on set by the AD only when needed.

G. Hair and make up team will be in a separate area, which will be closed off to other non- essential personnel. This is to ensure the safety of actors who will have to be in close contact with each other, the make up artist and AD without PPEs.

  1. A 16 - hour work day (including 4 hours for ingress and egress) will be strictly enforced. Time checks will be conducted to remind everyone of the shoot progress. Shot list and shooting schedule must be followed. Versions and options not covered by the shot list and pre-production agreements are discouraged and will only be entertained if the time and progress of the shoot allows for it.
  2. In cases where a 2 - day shoot (or more) is required, consider a 12 hour turn around time to allow for personnel to have ample time to rest and for proper sanitation to be done between call times.
  3. Food to be served during the shoot will be provided by a caterer that has food handling, health and safety certifications. A. All personnel handling food will be required to wear new and fresh masks and shields, gloves, and hair nets. B. Individually packed, single serve food is preferred to minimize contamination and handling of shared utensils. C. Attendees are encouraged to bring their own drink containers, utensils, and be responsible for keeping them clean and sanitized. D. Large individual bottles of water will be provided to staff and crew to minimize sharing of glasses and the use of common water dispensers. A craft table will be set up for other food and drinks, like individually packed snacks. Sharing of food and utensils is highly discouraged. E. Meal times will be staggered to avoid large number of people congregating in one area at the same time. F. All individuals will be responsible for picking up their food and drinks, and disposing their trash after.
  4. Transportation- self drive or coming to the shoot in private vehicles is encouraged. A. Common/service vehicles to be used to and from the shoot shall be thoroughly disinfected and sanitized between trips B. A maximum of 4 passengers per van (including driver) will be enforced. C. Drivers are required to accomplish a health declaration form and to wear masks during the trip. D. Transportation will be provided only to and from the studio or location. Trips outside of these will not be allowed. E. Rental companies and sub-suppliers must provide their own vehicles for their staff and equipment.
  5. Other logistic and shooting requirements such as work tables and chairs, equipment, props, wardrobe should be sanitized thoroughly and regularly. Handling and touching is highly discouraged to avoid cross contamination.