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Certified Texas Contract Developer
(CTCD)
Statewide Procurement Division (SPD) - ANSWER-central authority for state agencies in procurement for procurement guidance, education, statewide contract development services and delegation of purchasing authority Statewide Procurement Policy and Outreach - ANSWER-conducts policy research, provides training and certification for procurement professionals, and provides the division's customer service support through the outreach team Statewide Contract Development Team - ANSWER-develops statewide contracts for state agencies, institutions of higher education, and local governments Statewide Contract Management Team - ANSWER-assist state agencies with day-to-day contract management, contract administration, reporting requirements, and vendor performance issues Procurement Oversight and Delegation Team (POD) - ANSWER-conducts solicitation reviews, delegates purchasing authority to state agencies, services greater than $100,000, greater than $5M+ coordinates reviews of solicitation, CAT members consists of multiple agencies, and POD seeks to reduce risk to state agencies with delegating purchasing authority True or False: A contract with a value of more than 2 million dollars is subject to the State Auditor's Office Nepotism Disclosure Statement. - ANSWER-True: because procurements with an expected value of $1 million or more are subject to the form. (p. 73- 7 4) True or False: Your grandfather works for a vendor who you are procuring a contract with, you must disclose the relationship. - ANSWER-True: Your grandfather falls under the Nepotism of Consanguinity to the 2nd degree. Even if your grandfather has nothing to do with the contract, you must disclose because it could look like you are giving a preference to that contractor. (p. 3) For contracts valued over $25k, how many contractors on the Centralized Master Bidders List (CMBL) do you solicit to? - ANSWER-ALL: all active contractors must be solicited to, to provide bid opportunities to those contractors within the respected NIGP Class and/or Class/Item designated. (p. 67) (p. 30) How many vendors are you supposed to get a price request from on a Texas Multiple Award Schedule (TXMAS) contract valued at $1 million? - ANSWER-Six (6): contracts that value more than $1 million, but not more than $5 million must submit a request for pricing to at least this number. (p.36) True or False: Request for Offer method is the required procurement method for procuring DIR contracts valued over $5 million. - ANSWER-True: RFO is intended as the designated, primary purchasing method for procuring Cooperative Contracts and AIS other than DIR's IT commodity program. (p.34)$5 million monetary threshold for IT commodity items are not within DIRs procurement authority as established by statute. A solicitation that has it's entire solicitation package must be posted for a minimum of how many days on the Electronic State Business Daily (ESBD)? - ANSWER-14 calendar days at minimum. (p.66)
A solicitation that has it's entire solicitation package on the ESBD, but then amendments are added must be posted for at least how many days? - ANSWER-21 calendar days at minimum. (p.66) As a best practice, how many days should a solicitation be posted on the ESBD? - ANSWER-30 calendar days (p.66) True or False: A letter of delegated purchasing authority, from certain required solicitations, must be obtained and if not obtained the contract can be voided? - ANSWER-True (p.30 and p. 67) What is the name of the division that has the delegation and purchasing authority? - ANSWER-Statewide Procurement Division (SPD) of the Texas Comptroller of Public Accounts state agency. (CPA). (p.1) A non-IT service solicitation with a contract value of or $200K must be submitted to what entity for review and delegation? a. CAT b. DIR c. POD d. QAT - ANSWER-c. POD True or False: Ethical standards are set by statute. - ANSWER-True If you want to procure custodial services which procurement method would you use? a. RFI b. RFO c. RFQ d. IFB - ANSWER-b. RFO What are the four authorized exceptions to the State Use Program (WorkQuest) in which an agency can purchase goods and services elsewhere? a. Precision, Accuracy, Time, Quality b. Life Cycle Cost, Money, Alcohol, Quantity c. Delivery time, Life Cycle Cost, Quantity, Quality d. Delivery Costs, Quantity, Precision; Lifetime Shows - ANSWER-c. Delivery time, Life Cycle Cost, Quantity, Quality What purchases cannot be automatically purchased without a formal bid solicitation? a. Perishable Goods and Internal Repairs for $25k or less b. Purchases of Services greater than $100k c. Distributor and Fuel Purchases for $25k or less d. Direct Publications $25k or less - ANSWER-b. Purchases of Services greater than $100k
True or False: A Request for Information (RFI) can result in a contract being awarded? - ANSWER-False: RFIs are not a procurement opportunity and is a formal research method used by an agency to gather information directly from the industry. (p. 12-13) What is the dollar threshold for the Contract Advisory Team (CAT) to review solicitations for goods and services? - ANSWER-$5 million (pg 64) designated by statute, and Opposite of DIR
- The Quality Assurance Team (QAT) reviews what kind of procurements and at what value? a. IT Goods and Services over $50, 000 b. Services of $1 million or more c. Major Information Resource Projects (MIRP) of $1 million or more d. MIRP contract amendment valued at more than $10 million - ANSWER-c. Major Information Resource Projects (MIRP) of $1 million or more d. MIRP contract amendment valued at more than $10 million True or False: Posting to the Texas Register means you don't have to post on ESBD? - ANSWER-False: Texas Register posting requirements are in addition to ESBD posting requirements. (p. 67) What is the threshold minimum for state agencies to post major consulting services contracts on the Texas Register? a. $15k b. $25k c. more than $14, d. $50k and over - ANSWER-a. $15k for state agency; $25k for higher education (p. 39) Acquisition of consulting services is delegated to agencies by statute and do not require a delegation of authority from SPD If an agency wants to give a Pre-Award Notification/Publication Requirements for a Major Consulting Services Contract, besides notifying the Legislative Budget Board (LBB) and the Governor's Budget and Planning Office, the agency must file a notice with the Secretary of State for publication where? - ANSWER-The Texas Register for 30 days (p. 40) What of the following is NOT a benefit to using an Acquisition Plan? a. bridge the gap between Contract Developer and Contract Manger b. serves as a general repository for all procurement related documents c. ensure that the procurement is solicited, negotiated, executed, and managed in a way that delivers best value to the State - ANSWER-b. serves as a general repository for all procurement related documents Why is it important to have an internal calendar of events when starting a procurement? a. Ensure appropriate lead time
b. Accounts for holidays c. Considers 30 days posting on ESBD d. Takes into consideration time for document review e. All of the above - ANSWER-e. All of the above Appropriated funds are not allowable for what goods and services unless the procurement falls within a statutorily authorized exemption? a. alcohol, memberships/dues, audit of financial records, postage/post office box from other entity than USPS, and live or artificial plants b. alcohol, truck and farm equipment, postage/post office box from other entity than USPS, and live or artificial plants c. alcohol, pesticides and chemical agents, postage/post office box from other entity than USPS, and live or artificial plants d. alcohol, tax services, postage/post office box from other entity than USPS, and live or artificial plants - ANSWER-a. alcohol, memberships/dues, audit of financial records, postage/post office box from other entity than USPS, and live or artificial plants Where can you go to find contracts for airlines and hotels? - ANSWER-Travel Services Contracts: under the State Travel Management Program (STMP). (p. 19) If a customer needs support for procurement inquiries and questions, who can they ask? - ANSWER- Statewide Procurement Policy and Outreach program: the program conducts policy research, performs solicitations reviews, and approves delegation of purchasing authority for services. (p. APP51) Where can a vendor's past performance be monitored and reviewed? - ANSWER-In the Vendor Performance Tracking System (VPTS). Agencies are required to use the VPTS to determine whether to award a contract to a vendor reviewed in the tracking system. (p. 76) A vendor that meets the best value criteria and fully complies with all contract material and terms with complete or substantial customer satisfaction is given what grade? - ANSWER-A (p. 107) A vendor who meets the best value criteria and substantially remedied a majority of the instances of non-compliance with the material terms of the contract with adequate customer satisfaction is given what grade? - ANSWER-C If an individual intentionally or knowingly offers, confers, agrees, solicits, accepts or agrees to accept any benefits for a violation of a public servant's legal duty it is considered... a. Bribery b. Conflict of Interest - ANSWER-a. Bribery (definitely happens) (p.3-5)
When procuring professional services, what factors are you looking for? a. Competence, qualifications, experience, and price b. Competence, past performances, price, and delivery time c. Qualifications, past performances, skills, and price d. Competence, qualifications, past performances, skills, and experience - ANSWER-d. Competence, qualifications, past performances, skills, and experience (p. 38) (p. 45) What are the drawbacks of Proprietary Purchases? a. purchase is subject to close scrutiny b. limits and discourages competition c. requires justification documentation e. all of the above - ANSWER-e. all of the above (p.21) Centralized Master Bidders List (CMBL) - ANSWER-master database to foster competition between vendors, has an essential list, with an additional list that references HUBs Historically Underutilized Businesses (HUB) - ANSWER-provides opportunities to disadvantaged groups in an effort to remedy disparity in state procurement contracting; subcontracting is probable in solicitations valued at 100K or greater State Travel Management Program (STMP) - ANSWER-contracts travel services for state agencies, institutions of higher education, TX SmartBuy Members, local governments, public school districts, community colleges; and monitors contracts and hotel rate agreements Electronic State Business Daily (ESBD) - ANSWER-web portal on the SPD website used for posting solicitations to inform vendor community of potential contracting opportunities, and posts notification of contract awards. Solicitations valued at $25,000+ required to post on ESBD. Texas Smart Buy - ANSWER-Statewide Term Contracts that are procured and managed by SPD, must use a purchase order through this system; includes TXMAS Contracts True or False: Nepotism is form of Conflict of Interest. - ANSWER-True: Nepotism is a form of conflict of interest that involves an explicit act of using one's position to favor a relative. Relationships between family members are classified by consanguinity or affinity (p.3) Vendor performance Tracking System (VPTS) - ANSWER-statutorily required method of reporting vendors once contracts are completed Agency Procurement Plans - ANSWER-collected for information on delegated purchases and determines if there are any possible gains with consolidating all the purchases together Which of the following is NOT a Conflict of Interest - Substantial? a. related to a vendor employee within the 2nd degree by affinity
b. owns more than 10% of the voting interest c. serves on the board of directors d. has a controlling interest in a company - ANSWER-a. related to a vendor employee within the 2nd degree by affinity; this is Conflict of Interest - Financial Interest If your spouse's mother works for a potential vendor which form of Nepotism would it be considered? a. Consanguinity 2nd degree b. Affinity, 1st degree c. Affinity, 2nd degree d. Consanguinity, 1st degree - ANSWER-b. Affinity, 1st degree Which of the following must be used first when procuring goods or services? a. TCI b. TXMAS c. Surplus Programs d. Check with another state agency - ANSWER-c. Surplus Programs The following is an example of a _______________________ specification: Contractor shall provide a pen that precisely write with no skipping or smearing. Ink shall not penetrate through paper. Minimum writing distance of ink shall be 500 miles. a. performance-based b. design-based c. mixed - ANSWER-a. performance-based The following is an example of a _______________________ specification: Contractor must conduct at least 7 media campaigns for Texas Tourism during the fiscal year. Three of these campaigns must be directed at out-of-state tourists. a. performance-based b. design-based c. mixed - ANSWER-b. design-based The following is an example of a _______________________ specification: Contractor shall provide a 0. mm fine point, black ink pen. The pen shall precisely write with no skipping or smearing. a. performance-based b. design-based c. mixed - ANSWER-c. mixed
d. allows for customized proposals - ANSWER-d. allows for customized proposals Which of the following is NOT a remedy? a. liquidated damages b. contract cancellation c. nominal damages d. restitution damages - ANSWER-b. contract cancellation What is the tool used to keep track of respondent responses to a posted solicitation and is subject to an open records request? - ANSWER-Receipt Log Which of the following is NOT considered when evaluating an IFB solicitation? a. price of item b. compliance c. delivery timeframe d. vendor experience - ANSWER-d. vendor experience True or False: Evaluations are suppose to be confidential. - ANSWER-True Contracts over what dollar amount are required by statute to have a Vendor performance completed after end of contract? a. $1 million b. $25, c. $50, d. $100,000 - ANSWER-b. $25, A purchase of $5,000 or less is called a ________________ purchase. - ANSWER-Spot True or False: Agencies may utilize TXMAS contracts developed by SPD without obtaining delegated authority from SPD to make purchases that exceed $50,000 for goods and exceed $100,000 for services. - ANSWER-True Agencies have delegated authority to purchase which of the following: a. one time purchase of goods under $50, b. direct publications of $25,000 or less c. one time purchase of services under $100, d. both a. and c. e. a. b. and c. - ANSWER-e. a. b. and c.
Agencies must utilize the SPD approved Print Shop to competitively procure printing services estimated at ____________________ or more. a. $1, b. $2, c. $2, d. $5,000 - ANSWER-b. $2, True or False: Bribery is the possibility or appearance of possible impropriety. - ANSWER-False: Bribery is definite/quid pro quo; occurs if a person intentionally or knowing offers, confers, agrees, solicits, accepts or agrees to accept any benefits for a violation of a public servant's legal duty An agency may decline to procure a good or service from TCI if TCI grants the agency a ___________________. - ANSWER-waiver Which of the following is NOT one of the 5 steps of the Procurement Cycle? a. Contract Formation & Award b. Procurement Planning c. Vendor Selection d. Evaluating e. Procurement Method Determined f. Contract Management - ANSWER-d. Evaluating
