Download CTCD Exam Comprehensive Questions and Answers and more Exams Nursing in PDF only on Docsity!
1 | P a g e
CERTIFIED TEXAS CONTRACT DEVELOPER
(CTCD) Exam |Comprehensive
Questions With Correct Answers
Why is it important to have an internal calendar of events when starting a procurement? a.Ensure appropriate lead time b.Accounts for holidays c.Considers 30 days posting on ESBD d.Takes into consideration time for document review e.All of the above - Correct-answer- e. All of the above Appropriated funds are not allowable for what goods and services unless the procurement falls within a statutorily authorized exemption? a. alcohol, memberships/dues, audit of financial records, postage/post office box from other entity than USPS, and live or artificial plants b. alcohol, truck and farm equipment, postage/post office box from other entity than USPS, and live or artificial plants
2 | P a g e c. alcohol, pesticides and chemical agents, postage/post office box from other entity than USPS, and live or artificial plants d. alcohol, tax services, postage/post office box from other entity than USPS, and live or artificial plants - Correct- answer- a. alcohol, memberships/dues, audit of financial records, postage/post office box from other entity than USPS, and live or artificial plants Where can you go to find contracts for airlines and hotels? - Correct-answer- Travel Services Contracts: under the State Travel Management Program (STMP). (p. 19) If a customer needs support for procurement inquiries and questions, who can they ask? - Correct-answer- Statewide Procurement Policy and Outreach program: the program conducts policy research, performs solicitations reviews, and approves delegation of purchasing authority for services. (p. APP51) Where can a vendor's past performance be monitored and reviewed? - Correct- answer- In the Vendor Performance Tracking System (VPTS). Agencies are required to use the VPTS to determine whether to award a contract to a vendor reviewed in the tracking system. (p. 76)
4 | P a g e value of $1 million dollars are required to have a nepotism form signed, a solicitation that is slightly lower and close to the $ million dollar may go over a million after bid proposals come in and negotiations are done. (pg 73) Which of the following is NOT an example of a Sole Source Proprietary purchase? a.back issue of a magazine available from only the publisher b.name brand specific office supplies such as Swingline stapler c.educational conference available from only the conference sponsor d.patented items or copyrighted materials, which are only available from the patent or copyright holder - Correct-answer- b. name brand specific office supplies such as Swingline stapler (p.20) To what agency do you report fraud, waste and abuse? - Correct- answer- State Auditor's Office (SAO) If you wanted to purchase notebooks, which procurement method would you use? - Correct-answer- Invitation for Bids (IFB) (p. 30)
5 | P a g e If you wanted to procure contracts for the use of grant money, which procurement method would you use? - Correct-answer- Request for Applications (RFA) (p. 45) If you wanted to procure IT commodities, which procurement method would you use? - Correct-answer- Request for Offers (RFO): RFOs are intended as the designated, primary purchasing method for procuring AIS other than under DIR's IT commodity program. (p. 37) True or False: State Agency's are allowed to negotiate IFBs? - Correct-answer- False: negotiations are not permitted by the competitive bidding procurement method, however, if there is only one qualified bidder then the contract developer may negotiate with the sole bidder, including price, provided that negotiations do not result in a material change of the specifications. (p. 30) When preparing your solicitation, what should you be assuring when developing the timeline dates of the procurement? - Correct-answer- Appropriate Procurement Lead Time (p. 46) Texas law mandates that contract awards may only be made to responsive vendors providing what? - Correct-answer- Best Value to the State (p. 15)
7 | P a g e Centralized Master Bidders List (CMBL) - Correct-answer- master database to foster competition between vendors, has an essential list, with an additional list that references HUBs Historically Underutilized Businesses (HUB) - Correct-answer- provides opportunities to disadvantaged groups in an effort to remedy disparity in state procurement contracting; subcontracting is probable in solicitations valued at 100K or greater State Travel Management Program (STMP) - Correct-answer- contracts travel services for state agencies, institutions of higher education, TX SmartBuy Members, local governments, public school districts, community colleges; and monitors contracts and hotel rate agreements Electronic State Business Daily (ESBD) - Correct-answer- web portal on the SPD website used for posting solicitations to inform vendor community of potential contracting opportunities, and posts notification of contract awards. Solicitations valued at $25,000+ required to post on ESBD.
8 | P a g e Texas Smart Buy - Correct-answer- Statewide Term Contracts that are procured and managed by SPD, must use a purchase order through this system; includes TXMAS Contracts True or False: Nepotism is form of Conflict of Interest. - Correct-answer- True: Nepotism is a form of conflict of interest that involves an explicit act of using one's position to favor a relative. Relationships between family members are classified by consanguinity or affinity (p.3) Vendor performance Tracking System (VPTS) - Correct- answer- statutorily required method of reporting vendors once contracts are completed Agency Procurement Plans - Correct-answer- collected for information on delegated purchases and determines if there are any possible gains with consolidating all the purchases together Which of the following is NOT a Conflict of Interest - Substantial? a.related to a vendor employee within the 2nd degree by affinity b.owns more than 10% of the voting interest c.serves on the board of directors
10 | P a g e a.performance-based b.design-based c.mixed - Correct-answer- a. performance-based Statewide Procurement Division (SPD) - Correct-answer- central authority for state agencies in procurement for procurement guidance, education, statewide contract development services and delegation of purchasing authority Statewide Procurement Policy and Outreach - Correct-answer- conducts policy research, provides training and certification for procurement professionals, and provides the division's customer service support through the outreach team Statewide Contract Development Team - Correct-answer- develops statewide contracts for state agencies, institutions of higher education, and local governments Statewide Contract Management Team - Correct-answer- assist state agencies with day-to-day contract management, contract administration, reporting requirements, and vendor performance issues
11 | P a g e Procurement Oversight and Delegation Team (POD) - Correct- answer- conducts solicitation reviews, delegates purchasing authority to state agencies, services greater than $100,000, greater than $5M+ coordinates reviews of solicitation, CAT members consists of multiple agencies, and POD seeks to reduce risk to state agencies with delegating purchasing authority True or False: A contract with a value of more than 2 million dollars is subject to the State Auditor's Office Nepotism Disclosure Statement. - Correct-answer- True: because procurements with an expected value of $1 million or more are subject to the form. (p. 73-74) True or False: Your grandfather works for a vendor who you are procuring a contract with, you must disclose the relationship. - Correct-answer- True: Your grandfather falls under the Nepotism of Consanguinity to the 2nd degree. Even if your grandfather has nothing to do with the contract, you must disclose because it could look like you are giving a preference to that contractor. (p. 3) For contracts valued over $25k, how many contractors on the Centralized Master Bidders List (CMBL) do you solicit to? - Correct-answer- ALL: all active contractors must be solicited to, to provide bid opportunities to those contractors within the respected NIGP Class and/or Class/Item designated. (p. 67) (p. 30*)
13 | P a g e True or False: A letter of delegated purchasing authority, from certain required solicitations, must be obtained and if not obtained the contract can be voided? - Correct-answer- True (p.30 and p. 67) What is the name of the division that has the delegation and purchasing authority? - Correct-answer- Statewide Procurement Division (SPD) of the Texas Comptroller of Public Accounts state agency. (CPA). (p.1) A non-IT service solicitation with a contract value of or $200K must be submitted to what entity for review and delegation? a.CAT b.DIR c.POD d.QAT - Correct-answer- c. POD True or False: Ethical standards are set by statute. - Correct- answer- True
14 | P a g e If you want to procure custodial services which procurement method would you use? a.RFI b.RFO c.RFQ d.IFB - Correct-answer- b. RFO What are the four authorized exceptions to the State Use Program (WorkQuest) in which an agency can purchase goods and services elsewhere? a.Precision, Accuracy, Time, Quality b.Life Cycle Cost, Money, Alcohol, Quantity c.Delivery time, Life Cycle Cost, Quantity, Quality d.Delivery Costs, Quantity, Precision; Lifetime Shows - Correct- answer- c. Delivery time, Life Cycle Cost, Quantity, Quality What purchases cannot be automatically purchased without a formal bid solicitation? a.Perishable Goods and Internal Repairs for $25k or less b.Purchases of Services greater than $100k c.Distributor and Fuel Purchases for $25k or less
16 | P a g e True or False: Price can be a reason not to purchase from WorkQuest. - Correct- answer- False If the purchasing agency wants to purchase 10 chairs, but then decides to purchase only 1, what is the non-complex procurement for making the proposed changes? - Correct-answer- Purchase Order Change Notice (POCN). (p. 57) In TxSmartBuy True or False: Emergency procurements are subject to being negotiated? - Correct-answer- True: Are subject to the SPD's rules and procedures; when there is insufficient time to solicit bids. (p. 29) (p. 79) What is the first step in the procurement method identification process for each purchase of procurement type, cost estimate, and purchasing entity? - Correct- answer- 1st- is the purchase subject to Declaration of Disaster Purchasing entities are NOT required to purchase from which of the following? a.TCI b.TexasSmartBuy
17 | P a g e c.Federal and State Surplus d.TXMAS - Correct-answer- d. TXMAS If you want to purchase from a TXMAS vendor for $50,000 or less... a.go directly to TXMAS vendor b.obtain a price quote from 3 vendors c.obtain a price quote from 6 vendors d.request delegation of authority from SPD - Correct- answer- a. go directly to TXMAS vendor True or False: A Request for Information (RFI) can result in a contract being awarded? - Correct-answer- False: RFIs are not a procurement opportunity and is a formal research method used by an agency to gather information directly from the industry. (p. 12-13) What is the dollar threshold for the Contract Advisory Team (CAT) to review solicitations for goods and services? - Correct-answer- $5 million (pg 64) designated by statute, and Opposite of DIR
19 | P a g e If an agency wants to give a Pre-Award Notification/Publication Requirements for a Major Consulting Services Contract, besides notifying the Legislative Budget Board (LBB) and the Governor's Budget and Planning Office, the agency must file a notice with the Secretary of State for publication where? - Correct-answer- The Texas Register for 30 days (p. 40) What of the following is NOT a benefit to using an Acquisition Plan? a.bridge the gap between Contract Developer and Contract Manger b.serves as a general repository for all procurement related documents c.ensure that the procurement is solicited, negotiated, executed, and managed in a way that delivers best value to the State - Correct-answer- b. serves as a general repository for all procurement related documents The following is an example of a specification: Contractor must conduct at least 7 media campaigns for Texas Tourism during the fiscal year. Three of these campaigns must be directed at out-of-state tourists. a.performance-based b.design-based c.mixed - Correct-answer- b. design-based
20 | P a g e The following is an example of a specification: Contractor shall provide a 0.3 mm fine point, black ink pen. The pen shall precisely write with no skipping or smearing. a.performance-based b.design-based c.mixed - Correct-answer- c. mixed If requirements are clearly defined, price is a major determining factor, and products are highly standardized what procurement method should be used? a.RFP b.IFB c.RFO d.RFQ - Correct-answer- b. IFB If factors other than price are to be considered or when objective criteria cannot be defined what procurement method should be used? a.RFQ b.IFB c.RFP d.RFA - Correct-answer- c. RFP
