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chapter 510 united states european command (useucom), Slides of German

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The use of Form 302 and other related duty free HN customs documentation will be discussed later in this chapter. Page 2. Defense Transportation ...

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Defense Transportation Regulation – Part V 22 April 2022
Department of Defense Customs and Border Clearance Policies and Procedures
V-510-1
CHAPTER 510
UNITED STATES EUROPEAN COMMAND (USEUCOM)
A. GENERAL
1. Every country within the USEUCOM Area of Responsibility (AOR) has its own separate customs
infrastructure. The USEUCOM AOR encompasses North Atlantic Treaty Organization (NATO)
members and their military forces, countries of the European Economic Union (EEU),
Partnership for Peace countries, numerous other Host Nations (HN), and the United States (U.S.)
Forces (this includes family members and associated life support [e.g., schools, commissaries,
Post Exchanges]). The EEU is one customs territory. The importation of Department of Defense
(DoD) cargo into the EEU and the movement of DoD cargo within the EEU always require a
customs declaration. DoD cargo is considered “Non-Community items” and therefore is not
allowed “free circulation.” A customs declaration is required each time DoD cargo crosses EEU
member state borders.
2. For shipments to be afforded duty-free entry on a Form 302,
3. Figure 510-1, the material in the shipment must be owned by the U.S. Forces at the time of entry
and be in support of U.S. Forces. Material must be physically shipped to a U.S. Forces
organization/agency/unit.
4. Within the USEUCOM distribution architecture there are basically two customs systems that
cover the majority of shipments:
a. The movement of cargo from the USEUCOM AOR to/through the Continental United States
(CONUS). This concerns itself with the movement of DoD cargo, privately owned vehicles
(POV), household goods (HHG), or personnel and their personal articles carried by hand on
Permanent Change of Station (PCS)/Temporary Duty/Deployment/Leave, from the
USEUCOM AOR back to/through the CONUS. It is called the Military Customs and Border
Clearance Agency Program (MCBCAP) (agricultural preclearance). The custodial agent for
management of this customs system is the USEUCOM J1 Customs Executive Agency. The
J1 has delegated and assigned the responsibilities for the management of the MCBCAP to the
U.S. Army Europe (USAREUR) Provost Marshall as the lead agent. It is managed by
European Command Instruction (ECI) 4002.01, Customs Border Clearance Agency Program
(CBCAP). The primary document is the DD Form 2855, U.S. Military Customs and Border
Clearance Program.
b. The movement of duty-free DoD cargo into, within, and out of the USEUCOM AOR. This
cargo is to be used in an official capacity by U.S. Forces stationed in the USEUCOM AOR.
The custodial agent for management of the duty free customs program within USEUCOM is
the European Deployment and Distribution Operations Center International Commercial
Transportation Branch (ECJ4-EDDOC-ICTB [Intratheater Commercial Transportation
Branch]). Its primary document is the Form 302, Import/Export Customs Declaration. There
are also many other duty-free documents that countries within the USEUCOM AOR require
in addition to the Form 302 or in lieu of Form 302. The use of Form 302 and other related
duty free HN customs documentation will be discussed later in this chapter.
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Department of Defense Customs and Border Clearance Policies and Procedures

CHAPTER 510

UNITED STATES EUROPEAN COMMAND (USEUCOM)

A. GENERAL

  1. Every country within the USEUCOM Area of Responsibility (AOR) has its own separate customs infrastructure. The USEUCOM AOR encompasses North Atlantic Treaty Organization (NATO) members and their military forces, countries of the European Economic Union (EEU), Partnership for Peace countries, numerous other Host Nations (HN), and the United States (U.S.) Forces (this includes family members and associated life support [e.g., schools, commissaries, Post Exchanges]). The EEU is one customs territory. The importation of Department of Defense (DoD) cargo into the EEU and the movement of DoD cargo within the EEU always require a customs declaration. DoD cargo is considered “Non-Community items” and therefore is not allowed “free circulation.” A customs declaration is required each time DoD cargo crosses EEU member state borders.
  2. For shipments to be afforded duty-free entry on a Form 302,
  3. Figure 510 - 1 , the material in the shipment must be owned by the U.S. Forces at the time of entry and be in support of U.S. Forces. Material must be physically shipped to a U.S. Forces organization/agency/unit.
  4. Within the USEUCOM distribution architecture there are basically two customs systems that cover the majority of shipments: a. The movement of cargo from the USEUCOM AOR to/through the Continental United States (CONUS). This concerns itself with the movement of DoD cargo, privately owned vehicles (POV), household goods (HHG), or personnel and their personal articles carried by hand on Permanent Change of Station (PCS)/Temporary Duty/Deployment/Leave, from the USEUCOM AOR back to/through the CONUS. It is called the Military Customs and Border Clearance Agency Program (MCBCAP) (agricultural preclearance). The custodial agent for management of this customs system is the USEUCOM J1 Customs Executive Agency. The J1 has delegated and assigned the responsibilities for the management of the MCBCAP to the U.S. Army Europe (USAREUR) Provost Marshall as the lead agent. It is managed by European Command Instruction (ECI) 4002.01, Customs Border Clearance Agency Program (CBCAP). The primary document is the DD Form 2855, U.S. Military Customs and Border Clearance Program. b. The movement of duty-free DoD cargo into, within, and out of the USEUCOM AOR. This cargo is to be used in an official capacity by U.S. Forces stationed in the USEUCOM AOR. The custodial agent for management of the duty free customs program within USEUCOM is the European Deployment and Distribution Operations Center International Commercial Transportation Branch (ECJ4-EDDOC-ICTB [Intratheater Commercial Transportation Branch]). Its primary document is the Form 302, Import/Export Customs Declaration. There are also many other duty-free documents that countries within the USEUCOM AOR require in addition to the Form 302 or in lieu of Form 302. The use of Form 302 and other related duty free HN customs documentation will be discussed later in this chapter.

Department of Defense Customs and Border Clearance Policies and Procedures B. MCBCAP – MOVEMENT OF CARGO TO AND THROUGH CONUS

  1. Preclearance: a. The movement of DoD cargo from the USEUCOM AOR to or through the CONUS ( b. Figure 510 - 2 must meet the rigid agricultural standards of this regulation and ECI 4002.01. Agriculture pre-clearance of all DoD cargo departing the USEUCOM AOR is mandatory and will be conducted in accordance with (IAW) the standards listed in ECI 4002.01. c. The shipper is responsible for meeting United States Department of Agriculture (USDA) preclearance standards and scheduling a pre-clearance inspection when sending DoD cargo back to or through the CONUS. d. When a unit has cargo to be shipped to or through the CONUS, the unit will contact its supporting Movement Control Team (MCT)/Transportation Officer (TO) to arrange movement. e. The servicing MCT/TO will advise the shipper that it must meet the standards of this regulation and ECI 4002.01. If required, the servicing MCT/TO will provide the shipper point of contact (POC) information of the MCBCAP field office for their AOR. NOTE : The MCT/TO will maintain a list of authorized MCBCAP agents in their area of operation on file to help the shipper. f. The shipper will contact the MCBCAP field office to arrange for the cargo to be inspected by an MCBCAP agent before it is packed in boxes, built on 463L pallets, or loaded in containers. The MCBCAP agent will: (1) Inspect the container and pallets or multi-pack boxes that the cargo is moving on or in. (2) Ensure the cargo is free of debris, mud, and agricultural pests, and that the cargo and its conveyance meet USDA standards defined as soil and pest free. g. If the MCBCAP agent finds that the cargo or conveyance: (1) Does not meet USDA standards, the shipper is responsible for taking actions to correct the deficiencies. (2) Meets USDA standards, the MCBCAP agent will sign and stamp DD form 2855 and attach it with glue to each piece of cargo. If the cargo is stuffed into a container, the MCBCAP agent will attach DD Form 2855 to the outside of the container and annotate the seal number on the label. The same procedures are required for military vehicle and personal property shipments leaving theater. In the case of a personal property shipment (household goods, unaccompanied baggage, or POVs), the agriculture inspection will be arranged by the local transportation office in connection with (ICW) the PCS move. h. If cargo arrives at an airport or water port of departure (military or commercial), destined for the Customs Territory of the United States (CTUS), without a signed and stamped DD Form 2855 attached to the container or each piece of cargo, it will not be accepted for movement. The cargo will be returned to the shipper or held in-bond at the shipper’s expense. C. APPOINTING/TRAINING OF CUSTOMS BORDER CROSSING AGENTS
  2. Each military community is required to implement an MCBCAP. The MCBCAP will have a minimum of two Senior Customs Border Clearance Agents (SCBCA), a Program Manager and alternate, and a Stamp Custodian and alternate. They will be in the grade of E5 or GS-5 or above in order to have and maintain a certified program. SCBCAs will be trained by the MCBCAP staff

Department of Defense Customs and Border Clearance Policies and Procedures

  1. On 31 December of each year, ensure all customs documentation has been reconciled and completed. Transfer these files to an inactive file area. All customs documentation must be kept in the inactive file for 6 years. Ensure copies of all discrepancies and the corrective action taken are filed with the customs forms.
  2. Report any discrepancies, misconduct, or misuse of customs forms to the local MCT/TO, local customs Military Police (MP) office, Commander (CDR) of the activity involved, and Service component customs POC. The CCO will ensure a copy of the report is sent to ECJ4-EDDOC- ICTB customs office POC by e-mail or regular mail to HQ, USEUCOM, ECJ4-EDDOC-ICTB, Unit 30400, APO AE 09131-0400. E. ORDERING OF FORM 302 AND OTHER HN DUTY FREE CUSTOMS DOCUMENTS
  3. Form 302, an accountable form printed with concurrent serial numbers, will be ordered through regular publications channels. Only the publications clerk who is responsible for the activity's publications account can order the form. Contact the publications clerk with the requirement and he/she will submit the order through the Army in Europe Publishing System. As a rule, the order will arrive within 7 to 8 days.
  4. Other HN duty free customs forms, which are accountable forms, will be ordered through the respective customs agencies of a particular country. Since the duty free customs requirements for particular countries can change on a moment’s notice, contact the ECJ4-EDDOC-ICTB at Defense Switched Network (DSN) 430 - 5946 , for specific guidance. F. STORING THE DUTY FREE CUSTOMS STAMP, FORM 302, AND OTHER HN DUTY FREE DOCUMENTS The duty free customs stamp, Form 302, and other HN duty free customs stamps and forms, will be stored in a three-combination safe, a steel cabinet with a locking bar device, or a field safe with a three-combination lock or padlock. The stamp holder must maintain the customs stamp, Form 302, and other HN duty free forms and stamps, in a secured manner, so misuse by unauthorized persons is prevented. Without exception, the only person who can use a duty free customs stamp to stamp duty free customs forms is the person the stamp is officially assigned to. G. TRANSFER OF FORM 302 AND OTHER HN DUTY FREE CUSTOMS DOCUMENTS
  5. When CCOs change custody of a duty free customs stamp, the departing CCO will give all customs documents in their possession to the incoming CCO. The departing CCO will prepare three copies of a receipt listing the type, quantity, and serial numbers of the transferred forms. The incoming CCO will verify receipt and sign all three copies. Copies will be distributed as follows: a. The departing CCO will keep one copy. b. The incoming CCO will keep one copy. c. One copy will be kept on file in the CCO’s office historical files.
  6. When a CCO departs and a new CCO is not designated, the departing CCO will return all customs documents in their possession to the ECJ4-EDDOC-ICTB duty free customs program manager on a letter of transmittal showing the type, quantity, and serial numbers. The ICTB customs program manager will send a receipt for the forms received to the departing CCO.
  7. CCOs who have an excess supply of duty free customs forms in usable condition will return them to the ECJ4-EDDOC-ICTB duty free customs program manager on a letter of transmittal in the same manner as Paragraph 2 above.

Department of Defense Customs and Border Clearance Policies and Procedures H. DESTRUCTION OF FORM 302 AND OTHER HN DUTY FREE CUSTOMS DOCUMENTS

  1. Form 302 and other HN duty free customs documents are accountable, serially numbered documents. As a result, when Form 302 and other HN duty free customs forms are damaged, become unusable, or not all copies are needed, all forms bearing a serial number will be destroyed IAW the following procedures: a. A certificate of destruction will be prepared by the stamp holder. The certificate will list the destroyed forms and indicate the date and serial numbers. b. A disinterested officer, who verifies the destruction, will sign the certificate. The certificate will be kept in the files of the CCO until the CCO is released from CCO duties. c. The stamp holder will annotate their accountable forms ledger with the serial numbers of the forms destroyed and write “destroyed, date” after it. I. WHEN DUTY FREE CUSTOMS STAMP IS MISSING
  2. When a duty free customs stamp is discovered to be missing, the stamp holder will take the following actions immediately: a. Notify the duty free customs stamp manager at ECJ4-EDDOC-ICTB by phone at DSN 430- 5946/6625. Send an e-mail explaining the circumstances of the loss, followed by a memorandum signed by the first military officer pay grade O-5 CDR or Service equivalent in the chain of command. b. Notify the appointing authority.
  3. The ECJ4-EDDOC-ICTB duty free customs stamp manager will notify the HN customs officials and the MP/security agency.
  4. The stamp holder’s appointing authority will initiate an investigation to determine the facts/circumstances surrounding the disappearance of the stamp. Upon completion, a copy of the investigation will be forwarded to the ECJ4-EDDOC-ICTB stamp manager.
  5. If the stamp is not found during the investigation, the ECJ4-EDDOC-ICTB stamp manager will remove the stamp number from the USEUCOM duty free customs stamp list and notify the HN customs officials. If the investigation warrants further action, the ECJ4-EDDOC-ICTB stamp manager will forward the investigation report to the MP/security agency.
  6. The MP/security agency may require the stamp holder of the missing stamp to remain in country until their investigation is complete.
  7. When the investigation is satisfactorily completed, the CCO may request a new customs stamp. A sample letter for the request can be obtained by contacting ICTB, telephone DSN 430 - 5946/6625. J. WHEN DUTY FREE CUSTOMS STAMP BECOMES DAMAGED OR ILLEGIBLE
  8. During the course of a customs stamp life, it may become damaged or illegible. When this happens, the CCO will send an e-mail or fax to the ECJ4-EDDOC-ICTB customs office, with a copy to the Service command POC, requesting replacement of the stamp. The CCO will also forward the damaged stamp to the ECJ4-EDDOC-ICTB customs office for destruction.
  9. The ECJ4-EDDOC-ICTB customs office will select a new stamp, coordinate the transfer of the stamp with the CCO, and issue a letter verifying the exchange of the customs stamps. It will also annotate the duty free customs stamp list with the new stamp number and forward the change to all stamp holders and HN customs officials.

Department of Defense Customs and Border Clearance Policies and Procedures

  1. The staff assistance visit or inspection report will include, but not be limited to, the following: a. The name of the CCO, the number of the customs stamp, the date of inspection, the period covered, and the name of the person who performed the inspection. b. Verification that: (1) The duty free customs stamp, Form 302, and other HN duty free customs forms are stored in a three-combination safe, a steel cabinet with a locking bar device, or a field safe with a three-combination lock or padlock. (2) The receipt, issuance, and disposition of all customs forms are accounted for through the use of a Service component approved accountable ledger. (3) Customs forms issued are supported by proper authority (i.e., shipping documents, purchase orders or contracts, official written requests, waybills) and copies 1 (white) and 4 (blue) of Form 302 or respective copies of other HN duty free customs forms pertaining to each customs transaction have been fastened together and filed according to each Service-component's record keeping system. (4) Form 302 customs forms and/or HN duty free customs forms have been prepared IAW with this regulation. (5) Issued customs forms have been signed and stamped by an appointed CCO. (6) Copies of customs discrepancies and corrective action taken are on file. (7) File copies of Form 302 and/or HN duty free customs forms showing completed transactions are closed annually on 31 December and filed. Copies will be kept on file according to each Service-component's record keeping system and for a minimum of 6 full calendar years. NOTE : This does not include files on criminal actions, military disciplinary actions, or investigations. These files will remain open until the action is completed. (8) Copies of the monthly origin CCO reconciliation and quarterly reconciliation report to the HN customs office are on file.
  2. When the report of inspection shows a discrepancy, a copy of the report will be sent to the CDR of the Service-component command concerned for corrective action. Copies will also be sent to the Service-component customs POC, USAREUR Customs Executive Agent, ATTN: Investigations, and to the ECJ4-EDDOC-ICTB. The ECJ4-EDDOC-ICTB will coordinate the discrepancy with the HN customs officials. Within 30 days after receipt, CCOs will reply through their appointing authority regarding any identified program deficiencies. If deficiencies are not corrected, the customs stamp may be taken from the CCO and the organization must apply for another stamp.
  3. Reports of staff-assistance visits conducted by the ECJ4-EDDOC-ICTB will be routed through Service-component headquarters to the CCOs. M. MISUSING CUSTOMS FORMS AND VIOLATING CUSTOMS LAWS
  4. Anyone witnessing the misuse of customs forms or a violation of customs laws during the movement of DoD shipments will report the incident immediately to the nearest MCT/TO, MP customs activity, or the CDR of the activity involved. A copy of the report will be sent to the ECJ4-EDDOC-ICTB.
  5. Appointed CCOs who willingly and knowingly violate customs rules are subject to fines, imprisonment, or both by U.S. and HN customs-enforcement officials.

Department of Defense Customs and Border Clearance Policies and Procedures N. INSPECTING SHIPMENTS

  1. HN customs authorities have an unlimited right of inspection. HN customs officials may or may not advise the U.S. MCT/TO, U.S. MP, or other U.S. authorities of their intention to inspect. Inspections usually are limited to an examination of the customs documents and a comparison of seal numbers listed on the documents with the seal numbers on the shipment. In spite of agreements between the U.S. Forces and HN countries, border-crossing officials and customs officials at gateways and destinations may change the rules or request additional documentation and payments with little notice.
  2. Inspection of Classified Shipments. Customs authorities generally will not inspect classified shipments if the Form 302 or HN duty free customs forms are annotated “Classified Shipment” or “Material SECRET” and if the shipment is accompanied by military guards carrying orders in English and the language of the HN authorizing them to escort the classified material. Advance notification must be made to both the ECJ4-EDDOC-ICTB and the HN customs office for the movement of a classified shipment. O. CUSTOMS PROCEDURES FOR DUTY-FREE DOD CARGO ENTERING, MOVING BETWEEN COUNTRIES OF, AND LEAVING THE USEUCOM AOR
  3. Duty-Free Background: a. General: The following sections provide basic customs business process information for specific countries within the USEUCOM AOR. Because of the size of the USEUCOM AOR, not all countries have specific paragraphs in this chapter. For those not listed, contact the embassies (see the DoD Foreign Clearance Guide at https://www.fcg.pentagon.mil/fcg.cfm). (1) For all countries in the USEUCOM AOR, the shipper and/or freight forwarder is required to abide by customs guidance contained within the USEUCOM and USAREUR/United States Air Forces Europe (USAFE)/United States Naval Forces, Europe (NAVEUR) regulations and all Operation Plans/Operation Orders. (2) The key for dealing with HN customs officials throughout the USEUCOM AOR is flexibility. Duty free customs forms and procedures may change from day to day depending on the country, personalities, and the political environment. Some countries authorize their regional customs offices great autonomy. Customs procedures and forms may differ from region to region and between military installations in a country. For this reason, personnel involved with issuing customs documentation, as well as shippers and freight forwarders, must be familiar with all local customs procedures and read Service-component regulations for specific guidance pertaining to their area of operation.
  4. Customs Documents: a. CARNET: This is an international customs document (temporary fiscal bond) and will be opened by the Transportation Service Provider (TSP) when Form 302 or other HN duty free customs form is not applicable, not readily available, or not authorized. For example, if DoD cargo is transiting a country that does not recognize the Form 302, and is not part of the European common shipping procedures, the TSP will open a Carnet. It can also be used in support of non-DoD activities such as morale, welfare, and recreation concerts for temporary importation of equipment. There are two types of Carnets: (1) Transport Internationaux Routiers (TIR) Carnet: The TIR is built of five principles: (a) Goods travel in approved vehicles or containers under customs seal. (b) Duties and taxes are covered by international valid guarantees.

Department of Defense Customs and Border Clearance Policies and Procedures (4) Individuals authorized to receive duty-free cargo and acknowledge that receipt by signing Form 302 and other HN duty free customs forms to effect customs clearance closure of that cargo are: (a) U.S. Forces, government employees (General Service, including Non-Appropriated Fund employees) and Local Nationals who work as TOs or Transportation Agents. (b) Property Book Officers (c) Designated individuals hired directly by the U.S. Forces, working at warehouses or other receiving offices and who are allowed by their supervisors to sign for received U.S. Forces cargo. (5) Due to changes in EU law, commercial TSP contractor representatives cannot receive and clear U.S. Forces duty exempt cargo on Form 302. However, cargo destined for contractors providing a service for the U.S. Forces can have their cargo cleared by an authorized CCO and then have it delivered to them. For example, helicopter parts destined to a contractor at Coleman Barracks must be addressed to and delivered to a military consignee. After arrival, the CCO will clear the cargo on Form 302. After the CCO clears the cargo, the parts can then be delivered to the contractor so the contractor can perform the duties of their contract with DoD. The cargo must be addressed to a military consignee, not the contractor. (6) NATO member countries have been given authorization to create their own version of the Form 302. As a result, each country has its own duty free form that may or may not state that it is a “Form 302”. Under the Excise Movement and Control System, the proponent for the U.S. Forces duty free customs form is the USEUCOM J4. It is the primary document used for duty-free movement of DoD cargo into, between, and out of countries within the USEUCOM AOR. e. The Form 302: (1) Is a serial numbered, accountable form that constitutes an official certificate of import and export authorization and a customs declaration. (2) Applies only to DoD shipments by and to the U.S. Forces, their agencies, and organizations supporting the U.S. Forces mission. (3) Will be used to clear DoD cargo through HN customs agencies and release shipments that may arrive at destinations under customs bonds. (4) Will not be issued for cargo not moving within the DTS and/or not yet property of the U.S. Government. (5) Can only be signed and stamped by an authorized CCO. Stamps can only be obtained from the ECJ4-EDDOC-ICTB. (6) Is a 10 ½” by 17” oversize multi-colored form. It consists of six pages; one original and five copies, numbered one through six (see (7) Figure 510 - 1 ). It has consecutive serial numbers assigned by the USAREUR Publication and Printing Center. NOTE : Some HN origin customs offices may keep copy five as their suspense copy. Copy six then becomes the consignee copy. (8) Table 510 - 1 contains the countries within the USEUCOM AOR that acknowledge Form 302 by itself, or in combination with other HN customs forms.

Department of Defense Customs and Border Clearance Policies and Procedures f. Form 302A (1) Form 302A will be used to supplement Form 302 when shipments have to cross the borders of multiple countries. A copy of Form 302A may be kept at each customs control point traversed by the shipment. All copies of Form 302A must show the same information shown on the original Form 302. This includes the serial number. P. DUTY FREE CUSTOMS CLEARANCE PROCESS-SURFACE

  1. The following are standard customs procedures common to all countries within the USEUCOM AOR for the use of Form 302 and/or HN duty free customs forms. Specific country exceptions will be listed accordingly. a. Origin. ( NOTE : The procedures for shipping cargo by surface modes may differ according to HN customs rules and regulations.) (1) When DoD cargo is ready for surface export shipment, the consignor or shipper will submit a request (e-mail, telephone, fax, mail) for import and export customs declaration to the supporting CCO. The request will include the information that the CCO needs to prepare Form 302 and associated HN duty free customs forms or both IAW EU customs articles, U.S. Code and Harmonized Tariff codes, and this regulation. General and/or miscellaneous cargo descriptions are not authorized. Doing so will result in cargo being detained, and/or fines levied by HN officials. For example, terms such as “Aircraft parts, HMMWV parts, electronic parts,” will not suffice as a cargo description. To maintain an audit trail, all requests will be followed up in writing and accompanied by supporting documents (e.g., purchase orders, shipping documents, waybills). (2) The CCO will prepare six copies of Form 302 and additional copies of Form 302A as required, the number of associated HN duty free customs forms (pending availability), or both using information from the request. All entries will be made in black ink. Erasures are not allowed. NOTE : Instead of using Form 302 A, the CCO may prepare two memo copies for each additional country transited. On the side of the memo annotate the words, “This memo copy is for the appropriate border HN customs office”, (e.g., “This memo copy is for the Austrian border customs office.”) (a) If a customs form is tampered with in any manner (i.e., erasures, additions), the document will be voided. If Form 302 is damaged or becomes unusable, all copies except copy one (and copy two if pre-stamped by HN customs officials) will be destroyed. Copy one will be crossed out diagonally with a red line and the word “void” will be written across the page. The accountable form ledger will show this status. The serial number of Form 302 will be entered and logged into a ledger to maintain an audit trail. HN duty free customs documents will be managed in the same manner as Form 302. (b) Copy two of HN duty free customs pre-stamped forms will be crossed out diagonally with a red line and the word “void” written across the page. Copy two will be presented to the HN Customs office so they can make required annotations to their records. This will complete the reconciliation process for that form. (c) If a CCO is in possession of an older version of Form 302 that does not have a pre- printed serial number in the upper right hand, the CCO will ensure all copies are destroyed.

Department of Defense Customs and Border Clearance Policies and Procedures (10) When shipping by rail, customs documents will be given to the stationmaster at the origin railhead. The TSP will be told to deliver the customs documents to traffic- management officials at the destination railhead.

  1. Destination. a. The destination MCT/TO or consignee will: (1) Sign for receipt on all copies of Form 302 and associated HN duty free customs forms. (2) Verify that the goods listed on Form 302 and associated HN duty free customs forms were or were not received in the quantities indicated. (3) Note discrepancies between Form 302, associated HN duty free customs forms, and the actual shipment received on all copies of the customs forms. If discrepancies are discovered, initiate an investigation process with the origin CCO and the ICTB. (4) Ensure that all customs documents are taken to the local HN customs office. The destination HN custom office will stamp and sign the back of all copies. The destination HN customs office will keep copy three (pink) of Form 302 and copies of any HN duty free customs forms on file. If no HN customs office is available in the local area, the CCO, MCT/TO, or consignee will notify the shipper to advise the TSP that cargo has to be cleared at the inland border or another designated inland HN customs office prior to delivery. (5) Keep copy five (yellow), or copy six (pink) when necessary, of Form 302 and required HN duty free customs forms on file. (6) Return, by mail, copy one (white) and copy two (green) of Form 302 and any HN duty free customs forms to the origin CCO. Signed customs forms will be returned to origin in a timely manner. The use of the military postal system to return customs forms is strongly encouraged. Completed customs forms may be consolidated each month and sent back after processing. b. If a shipment arrives without a Form 302 and associated HN duty free customs forms, the destination MCT/TO or consignee will send a statement to the origin CCO certifying the date of arrival, shipment description, shipment weight, and the serial number of the Form 302 and associated HN duty free customs forms obtained from other movement documents. If the origin CCO holder is unknown, the MCT/TO or consignee will send a statement to the office that initiated the shipment. The origin office will send the statement to the origin CCO. The issuing CCO will compare this information for accuracy with his or her file copy. The consignee's statement will be accepted by origin HN customs in place of a lost original customs document. In case no customs document has been issued upon shipment, the responsible destination CCO will, in coordination with destination HN customs, clear cargo. Additionally, the destination CCO will send a memorandum for record to the origin MCT/TO or other designated shipping office with copies furnished to his/her next headquarters and to ECJ4-EDDOC-ICTB. c. If cargo is rejected at the destination, the MCT/TO or consignee will annotate on the Form 302 and associated HN duty free customs forms that “Cargo received on (date) and rejected by consignee. Local HN officials have been notified.” Customs documentation will be returned to the origin CCO.

Department of Defense Customs and Border Clearance Policies and Procedures

  1. Closing the Loop a. When the destination MCT/TO or consignee and the destination HN customs office properly complete and send copy one (white) and copy two (green) of Form 302 and copies of associated HN duty free customs forms to the origin customs-clearance office, the CCO will: (1) Reconcile copy one (white) of Form 302 with suspense copy one (blue) for changes. (2) File the original Form 302 with other documents supporting the transaction if no changes were made. (3) Find out from the destination MCT/TO or consignee the reasons for any changes made. (4) Refer apparent fraud to the U.S. Forces police authorities, the chain of command, and the ECJ4-EDDOC-ICTB for investigation. (5) Forward copy two (green) of Form 302 and copies of completed HN duty free customs forms to the origin HN customs office or main customs-administration office. On receipt of copy two of Form 302 and associated HN duty free customs forms, the HN customs office will reconcile the forms with its suspense copy six (pink) of Form 302 and suspense copies of HN duty free customs forms, and close out the customs documentation. If necessary, HN customs officials will request that the ECJ4-EDDOC- ICTB initiate a tracer to resolve customs-forms discrepancies.
  2. Reconciliation of Open Form 302 and Associated HN Customs Forms. a. The origin CCO will reconcile and initiate tracer action on any open Form 302 and associated HN duty free customs forms with the destination MCT/TO and customs-clearance offices or consignees no more than 30 calendar days after the shipment date. If customs forms have been lost, the origin CCO will annotate his or her suspense copy accordingly. b. If reconciliation has not been made after 30 days, the origin CCO will send a memorandum with a copy of the tracer action to his or her appointing authority and request that the appointing authority contact the CDR of the activity not responding. The appointing authority will send a memorandum to the CDR of the activity requesting that the CDR take immediate steps to reconcile open customs documents and ensure procedures are in place to prevent future problems. c. If after another 30 days there has been no reconciliation, the appointing authority will send a memorandum requesting command assistance with all previous correspondence to the Service-component customs POC.
  3. Quarterly Reconciliation with HN Customs Authorities. a. At the end of each calendar quarter, the origin CCO will prepare and send a letter to the servicing HN customs office to clear any outstanding copies of Form 302 and associated HN duty free customs forms for the past 90 days. The letter will include the following statement or words to the effect: “Cargo was received by the military consignee. The original Form 302 and associated HN duty free customs forms were lost or accidentally destroyed (choose one). Please accept this letter as proof of delivery.” b. If possible, copies of the open Form 302 and associated HN duty free customs forms in question will accompany the letter. c. Local HN customs officials may request that reconciliations include additional information or a different format.

Department of Defense Customs and Border Clearance Policies and Procedures b. Using Form 302 and associated HN duty free customs forms. The procedures for moving cargo using this method are as follows: (1) The servicing CCO will prepare Form 302 and associated HN duty free customs forms for a particular consignee, keep copy four (blue) of Form 302 and copies of associated HN duty free customs forms in a suspense file, and send the documents to the air TSP. There are many different ways to get the duty free customs documents to the air TSP. CCOs and air TSPs will develop their own arrangements. (2) The air TSP will present the Form 302 and associated HN duty free customs forms to the airport HN customs office for stamping and signature. The HN airport customs office will keep copy six (pink) of Form 302 and copies of associated HN duty free customs forms for its files, and return the remaining copies to the air TSP. (3) The air TSP will deliver the cargo to its destination. The air TSP is responsible for obtaining the consignee’s signature on the Form 302 and associated HN duty free customs forms. The consignee will keep copy five (yellow) of Form 302 and copies of associated HN duty free customs forms. It is the consignee’s responsibility to forward all customs documents to his/her servicing CCO for further processing. (4) The servicing CCO will present the customs forms to the destination HN customs office to obtain their stamp. The destination HN customs office will keep copy three (pink) for their files. (5) The CCO will reconcile copy one (white) with suspense copy four (blue) of Form 302 and suspense copies of other HN duty free customs forms and take action if there are discrepancies. Copies one and four of Form 302 and suspense copies of other HN duty free customs forms will be filed with the requesting documentation. Copy two (green) will be forwarded to the airport HN customs office. Any remaining copies will be destroyed. c. Using EU Form T- 1. The EU Form T-1 will be used only if the Form 302 and associated HN duty free customs documents cannot be obtained for securing the timely release of air cargo. The procedures for moving cargo using this method are as follows: (1) The air TSPs customs representative at the airport will prepare the EU Form T-1 and enter it into the EU’s New Computerized Transit System (NCTS). The air TSP also has to deposit a mandatory monetary security with HN customs. The air TSP will make every effort to consolidate cargo on a T-1 instead of opening a T-1 for every piece of cargo. (2) The air TSP will take the cargo to the HN customs office servicing the area where the consignee is located (e.g., delivering cargo to Ramstein, the HN customs office is located in Einsiedlerhof). The HN customs office will terminate the T-1 in the NCTS. At this time, the air TSP is relieved of customs fee liability and the required monetary deposit is annulled by HN customs. (3) The HN customs office will issue a “Permission Slip” authorizing the air TSP to deliver the cargo to the consignee. This document changes the bond responsibility from the air TSP to the U.S. Forces, who are now responsible to guard the cargo until customs clearance documentation is submitted to the destination HN customs office. (4) The consignee will sign the permission slip after delivery. The air TSP will take the signed permission slip to the CCO responsible for customs clearance for that consignee. The CCO will collect permission slips from all the air TSPs. On a regular basis the CCO will prepare one Form 302 or associated HN duty fee customs documents listing

Department of Defense Customs and Border Clearance Policies and Procedures all the permission slips. The CCO will keep a copy of the permission slip, copy four (blue) of Form 302, and suspense copies of associated HN duty free customs forms in a suspense file. (5) The CCO will present the delivery permission slips, Form 302, and associated HN duty free customs forms to the local HN customs office that issued authorization for delivery for stamping and signature. NOTE : Local timelines/SOPs will be developed between the CCO and the servicing HN customs offices for the submission of customs documents. The local HN customs office will keep copy two (green) of Form 302 and copies of associated HN duty free customs forms for its files and return the remaining copies to the CCO. (6) The CCO will reconcile copy one (white) with suspense copy four (blue) of Form 302 and with suspense copies of associated HN duty free customs forms and take action if discrepancies are found. Copies one and four of Form 302 and suspense copies of associated HN duty free customs forms will be filed with requesting documentation. The CCO will provide copies of the customs forms to the air TSP for their files. NOTE : In Italy, some HN custom offices may authorize and accept a U.S. Forces CCO stamping, signing, and certifying the back of the EU Form T-1 to show that the cargo is a U.S. Forces, duty-free shipment. In these cases, issuance of a Form 302 is not required. (7) Close out of T-1s: There may be instances when the Form 302 or other associated HN customs duty free customs forms are not returned to the local HN customs office that authorized delivery to the consignee for closeout of the T- 1. When this happens, the TSP carrier will contact the customs manager at the ICTB. The ICTB customs manager will take action to ensure the T-1 is closed out.

  1. Commercial Air Export. a. Servicing CCOs will: (1) Initiate Form 302 and associated HN duty free customs forms for DoD cargo departing the USEUCOM AOR through commercial airports. NOTE : There may be instances when the CCO will not be able to obtain the origin HN customs stamp on the duty free customs documents before the shipment departs from the customer’s origin location. If this happens, the CCO will still provide duty free customs documents to the air TSP, and the airport HN customs office will stamp the documents. The air TSP is then responsible for ensuring the customs documents are returned to the origin CCO. (2) Ensure that cargo requiring onward movement to or through CONUS has been precleared and inspected by an MCBCA. b. Cargo arriving at a commercial airport without an accompanying Form 302 , and/or associated HN duty free customs forms and MCBCA preclearance for cargo requiring onward movement to or through the CONUS will not be cleared by HN airport customs officials. This cargo may be put in bondage or returned to the shipper at the shipper’s expense. c. Processing of Form 302 and/or associated HN duty free customs forms: (1) Cargo Departing EU/NATO Countries: The TSP will process duty free customs forms through the commercial airport customs office. After processing, the TSP will return copy one (white) and copy two (green) of Form 302, and copies of associated HN duty free customs forms, to the issuing CCO.

Department of Defense Customs and Border Clearance Policies and Procedures action if discrepancies are found. Copies one and four of Form 302 and suspense copies of associated HN duty free customs forms will be filed with the requesting documentation. Any remaining copies will be destroyed.

  1. Use of EU Form T- 1. The EU Form T-1 will be used only if the Form 302 and associated HN duty free customs documents cannot be obtained for securing the timely release of sea cargo. The procedures for moving cargo using this method are the same as the commercial air import (see above).
  2. Commercial and Military Sea Export. NOTE : The customs procedures for moving cargo through commercial and military seaports are the same as the commercial air export (see above). S. FMS CARGO MOVED IN AIR MOBILITY COMMAND (AMC) CHANNEL SYSTEM FROM CONUS THROUGH GERMANY
  3. Any FMS cargo moved within the AMC channel system to, or through Germany are subject to the procedures in this paragraph.
  4. All categories of FMS Cargo are authorized by the German Government to enter Germany via AMC channel system; however, because of the complexity of the clearance process and associated administrative burden, only the following Controlled Inventory Item Codes (CIIC), which must be shipped using the military-controlled DTS, will be offered for air clearance into the Financial and Air Clearance Transportation System (FACTS). a. CLASSIFIED (Secret, Confidential and Cryptographic Materials) with CIIC of A, B, C, D, E, G, H, and S b. SENSITIVE Material and Arms, Ammunition & Explosives (AA&E) with CIICs of 1, 2, 3, 4, 5, 6, 8, Q, and R c. CIIC 7, N, and P.
  5. General FMS cargo will not be sent via AMC channel through Germany, unless circumstances preclude the use of commercial air transportation (Next Generation Delivery Service [NGDS] or tender), Special Assignment Airlift Mission (SAAM), or ocean cargo transportation. ( NOTE : General FMS cargo includes all commodities not described in Paragraph S.2 above.)
  6. These restrictions do not apply to the movement of DoD-appropriated Building Partner Capacity cases because the U.S. Government retains title and custody of items until final destination. FMS and Building Partner Capacity shipments are identified by the first three positions of the TCN (see DTR Part II, Appendix E). FMS country identifiers are available via the Security Assistance Management Manual (SAMM), Table C4.T2A, at http://www.samm.dsca.mil/table/table-c4t2a.
  7. FMS shipments to the following countries are authorized by the German Government to enter Germany via AMC channel, if they are capable and willing to customs clear their own cargo in Germany: Albania Armenia Austria Azerbaijan Belgium Bosnia and Herzegovina Bulgaria Croatia Czech Republic Denmark Estonia Finland France Georgia Greece Hungary Iceland Ireland

Department of Defense Customs and Border Clearance Policies and Procedures Italy Latvia Lithuania Luxembourg Macedonia Malta Moldova Montenegro Netherlands Norway Poland Portugal Romania Russia Kosovo Serbia Slovakia Slovenia Spain Sweden Switzerland Turkey Ukraine

  1. These are the authorized airlift scenarios for movement of FMS to/via Germany. a. FMS cargo entering Germany on an aircraft manifest and/or mission that terminates in Germany (cargo is offloaded to be moved via surface) and being customs cleared in Germany. b. FMS cargo transiting Germany, remaining on the same mission/aircraft, and not being customs cleared.
  2. FMS Cargo Customs Cleared in Germany: a. After a shipping requirement is identified, but before the material is shipped, pre-coordination with all applicable players in the process must be accomplished. b. The Army and Navy’s Central Case Manager (CCM) will issue exception data A 05 requisitions with a supplementary address of “XW” in record positions 46 – 47, with the following comments in the remarks section: “SEE MAPAC (enter MAPAC) TAC 2 Para B and C, Notice of Availability (NOA) required.” The Air Force’s CCM will not use A requisitions, but will use normal requisitions with the routine “XX” in record positions 46 - 47. (1) CONUS DoD shipping activities will be required to send a Notice of Availability (NOA) to the recipient nation representative (e-mail address to be provided by recipient nation) and to the designated USAEUR representative (usarmy.rheinland-pfalz.21- [email protected]) who will arrange for onward movement by surface. Because onward movement under this process is not covered by AMC channel rates, the designated USAREUR representative will ask for the required funds to be sent by Military Interdepartmental Purchase Request. FMS cases may need to be amended to cover this cost. An information-only copy of the NOA will also be sent to the Implementing Agency (IA) CCM and the recipient nation Security Cooperation Officer (SCO). These addresses will be listed in the Military Assistance Program Address Directory (MAPAD) under special instructions. Shipping activities will not offer the shipment for an “air “clearance movement in FACTS until they receive a “positive response" to the NOA from the recipient nation representative and the designated USAREUR representative all customs clearance, movement and security requirements are in place for receipt and onward movement in Germany. c. The Service IA in coordination with the origin shipper prepares the NOA containing the following information: (1) FMS Requisition Number (2) Document Number/Military Standard Requisitioning and Issue Procedures (MILSTRIP) (3) TCN (4) National Stock Number