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City ofChicago
Office of the City Clerk
Document Tracking Sheet
R2021-
Meeting Date:
Sponsor(s):
Type:
Titie:
Committee(s) Assignment:
Lightfoot (Mayor)
Resolution
Amendment of Regulations Governing Administration of Classification Plan and Employee Benefits for Classified Positions set forth in Annual Appropriation Ordinance (Salary Resolution) regarding Compensation Plan, health benefits, holidays and unpaid furlough days Committee on Budget and Government Operations
L O R I E. L I G H T F O O T MAYOR
O F F I C E O F T H E M A Y O R C I T Y O F C H I C A G O
October 14. 2021
TO THE HONORABLE, THE CITY COUNCIL
OF THE CLFY OF CHICAGO
Ladies and Gentlemen:
At the request ofthe Budget Direcior, 1 transmit herewith a resolution amending the Salary Resolution.
Your favorable consideration ofthis resolution will be appreciated.
Very truly yours.
documents, subject to reviewas to form andlegalityby the Corporation Counsel,as are required or necessary to implement fhe health and welfare coverage, which agreements, amendments and documents shall be kept on file with the Budget Director and the City Comptroller. Such agreements, and those agreements provided for in Paragraphs (10) and (12) of this Section B, may in elude authorization for the third-partv administrator to initiate, pursue and resolve claims for financial recovery on theCity's behalf andforthe City's benefit.The City Comptroller, in that officer's sole discretion, is authorized to include in the agreements provided for in this Subsection (8), or any amendments thereto, coverage for medications for individuals receiving medical care from the Department of Public Health.
Notwithstanding the preceding sentence paragraph, in the case of insured health and welfare coverage, including a fully insured HMO, the City Comptroller or his designee is authorized to enter into and execute such applications forany related insurance policies orcontracts provided that such policies and contracts have been filed with and approved by the appropriate state departmentof insurance orother regulatory authority with jurisdiction over such matters, as and to the extent such filing and approval are required by applicable law or regulation.
The open enrollment period (that time when an employee can change coverage, carriers or HMO programs) shall be designated by the City Comptroller except for new full-time employees who shall be eligible for coverage on the first ofthe month following date of commencement of employment. Coverage shall terminate on the last date worked, subject to anyjegally required extensions of coverage. Where more than one member of a family is employed by the City, no duplication of coverage shall be allowed, including for dependents. An employee or dependent can be covered by only one City-paid health and welfare coverage plan.
(Omitted text is unaffected by this resolution)
(12) Optical Care Coverage.
In providingforindividual employee optical care coverage as set forth in the Annual Appropriation Ordinance under code .0057, each carrier that provides such insurance shall first be approved by the Mayor on the recommendation of the Budget Director, City Comptroller, the Benefits Manager, Commissionerof Human Resources and Chairmen of the Committee on Finance and the Committee on Workforce Developmentand Audit. Plan provision sand rates shall all be approved by the Mayor on the recommendation ofthe Budget Director, the City Comptroller, the Benefits Manager, Commissioner of Human Resources, Chairmen of the Committee on Finance and the Committee on Workforce Developmentand Audit. The Mayor is authorized, subject to reviewas to form andlegalityby the Corporation Counsefto enter into and execute such agreements, amendments and documents as are required or necessary to implement the plan, which agreements, amendments and documents shall be kept on file with the Budget Director and the City Comptroller.
Eligible employees will be provided vision coverage at the same time medical coverage is effective unless coverage is provided as a separate benefit, wherein coverage will be effective on the first ofthe month after the eligible employee's first year.
(13) Earned Wage Access.
The Comptroller is authorized to enter into and execute such agreements, amendments and documents, subject to review as to form and legality by the Corporation Counsel, as necessarv or useful to implement a program to allow eligible employees access to their earned but unpaid wages.
(Omitted text is unaffected by this resolution)
G. Holidays, Vacations And Sick Leave For Positions In The Classified Service.
(1) Designation Of Holidays.
(a) The following days are hereby declared holidays for all salaried City officers and employees in the City departments and offices subject to the control of the Mayor and City Council:
- New Year's Day
- Dr. Martin LutherKing, Jr.'s Birthday
- Lincoln's Birthday
- Washington's Birthday
- Pulaski Day
- Memorial Day
- Juneteenth ^ 8. Independence Day g ^ a Labor Day QTIO. Columbus Dav 40T1 1. Veterans Day 44^12. Thanksgiving Day 42.13. Christmas Dav
(b) The following days are hereby declared holidays for prevailing rate employees subject to the control of the Mayor and the City Council:
- New Year's Day
- Dr. Martin Luther King, Jr.'s Birthday
- Pulaski Day
- Memorial Day
- Juneteenth §76^ Independence Day &T ZL' Labor Day ? T 8. Columbus Day §T 9. Thanksgiving Day 9T 10. Christmas Dav
(c) When any designated holiday falls on a Saturday, the previous working day (Friday) shall be considered a holiday and when a designated holiday falls on Sunday, the following working day shall be considered a holiday
Such coverage shall nof be affected by taking voluntary unpaid furlough.
If an employee whodesiresto take voluntary unpaid furlough participatesin oneof the annuity and benefit funds established under Articles 8 or 11 of the Illinois Pension Code,theemployee shallauthorizedeductionsfrompayon forms supplied by the City in the amountthat would have been deducted from base salary forthe employee contribution had the employee worked during the voluntary unpaid furlough. Any amounts so deducted shall be paid to the appropriate annuity and benefitfund in the same manneras other employee contributions.
Notwithstanding the provisions of Subsection G (1)(d), an employee will not be denied pay fora holiday because he or she takes a voluntary unpaid furlough day immediately before or after the holiday, or because the employee's scheduled furlough day falls on a holiday.
An employee taking voluntary unpaid furlough hereundershall be treated as having worked during such furlough forthe purposes of accrual of vacation and sick leave. Under no circumstances may an employee perform services forthe Cify of Chicago while on voluntary unpaid furlough hereunder.
(42)—Unpaid Budget-Required Fudough Days in 2021.
Due to budget requirements, each non-represented salaried or full-time houdy employee holding a position on or after March 1, 2021, except Uniformed Fire Personnel and Sworn Police Person nel, will be required to take five un paid furlough days between March 1, 2021 and December 31,2021 if the employee's appropriate 2021 salary or compensation is $100,000 or higher, except as otherwise provided herein. For employees who begin their employment with the City after April 30, 2021, the numborof unpaid furlough daysthatare roquirod to be taken in 2021 shall be reduced by ono,andfurtherreduced byoneforoach additional two-month period after April 30, 2021 that employment begins, except for the period beginning December 16, 2021 and ending December 31, 2021, pursuant to the following schedule:
EMPLOYEE START DATE NUMBEROF UNPAID
FURLOUGH DAYS
March 1 through April 30 § May 1 through June 30 (^4) July 1 through August 13 3 September 1 through October 31 2 November 1 through December 15 4 December 16 through December31 0
If during calondaryear2021, a promotion or other increase in compensation causes an employee's salary to meet or cross the $100,000 thresholdfor required furlough days, such employee shall upon the effective date of such increase be required to commence taking furlough days pursuantto this Subsection G(12), subject to the proration provisions specified herein that apply to new hires during 2021.
Unpaidfurlough maynotbe taken onodays designated forcelebration of oneof the City's holidays. Employees must coordinate theirunpaid furiough days with thoir immediate supen/isor(s)and must notify theirtimekeeper at least five (5) workdays in advance of the dates to be taken. Under no circumstances may an employee work forthe City on hisor her unpaid furlough days. Supervisors are required to monitor the work hours of employees taking unpaid furlough to ensure that no employee exceeds forth (4) hours of work during the week a furiough day is taken.
Employees who are required to take unpaid furlough will have their gross pay reduced by approximately 1/261^ of theirannual salary with respoct to each furlough day taken. This is equivalenttb one(1) day of work for an employee working five (5) days per week, 52 (fifty-two) weeks per year.
The Budget Director is authorized to issue rules for implementation of the unpaid furlough days.
(Omitted text is unaffected by this resolution)
I. Effective Date Of Resolution.
This resolution shall be effective on and after its passage, and until amended by action of the City Council.
