Cogito Fundamentals Exam: Chronicles, Clarity, and Caboodle Databases, Exams of Nursing

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COG170: Cogito Fundamentals Exam 360

QUESTIONS WITH DETAILED VERIFIED ANSWERS

(100% CORRECT ANSWERS) /ALREADY GRADED A+

Define: Lines - -- VERIFIED ANSWER- --Items that store multiple pieces of information at a time have multiple lines. Example There is an item for diagnoses that has one line for each diagnosis entered. Define: Clarity - -- VERIFIED ANSWER- --A relational database designed to be efficient and flexible for reporting on large amounts of data over long periods of time. It is normalized and compact (small and efficient). Data is stored in tables with two dimensional grids, rows and columns. Each column holds a piece of information, similar to an item in Chronicles. Each row represents an entity that the data in the columns are about.

Caboodle ETL Transfers data from Clarity to Caboodle the same night as the Clarity ETL Define: SQL - -- VERIFIED ANSWER- --SQL: Structured Query Language. It is a coding language used to generate sets of data from relational databases such as Clarity and Caboodle. It is not specific to Epic's software Perform Task: Find Chronicles data using the Record Viewer - -- VERIFIED ANSWER- --Record viewer: can be used for the following:

1. Find test data to check which item it's stored in
2. Search for items based on a key work
3. investigate relationships between master files
4. Click on Record viewer --Ex: open Lana Aquagirl's 5- 31 - 2017 office visit
5. In the INI field , enter EPT
6. In the ID field, enter "Lana Aquagirl"
7. In the contact field, select Lana's 5- 31 - 2017 Office Visit
8. Click View
9. Look for items or information, items are the numbers to the left of each line item. --Names and numbers are listed in blue --Values stored in items are yellow

Perform Task: Find Clarity tables and columns that extract a Chronicles item - -- VERIFIED ANSWER- --The Clarity Dictionary lists all tables that extract an item. Click on a table to further investigate, report writers can use these tables to find the information they need to build reports in Clarity.

1. Open an internet browser
2. Log in to the UserWeb (userweb.epic.com)
3. On the right side of the screen, under documentation click on Data Handbook
4. Click on Clarity Dictionary on the top right
5. Select the appropriate Epic version
6. Search Clarity columns, enter INI and item number of the item you want to find
7. Search Perform Task: Find Caboodle tables and columns that extract a Chronicles item - -- VERIFIED ANSWER- --Use Caboodle Dictionary to find tables and columns in Caboodle. Search INI and item number or by Clarity table and column
8. Open the Caboodle Dictionary
9. Either type INI and item number separated by a space, or type a Clarity table and column as TABLE. COLUMN
10. Search for "EPT 7070" Notes: --Search results display table as red heading --The table name is a description of the table

• Creates efficiency for retrieval
• Tree-structure: branches becomes more granular Chronicles: Disadvantages
• Not good for historical trending data
• Only accessed via Epic Tools, no SQL queries Clarity: Advantages
• Compact, small and efficient
• Good for historical trending data
• Flexible for reporting with large amts of data
• Accessed via SQL not epic tools Clarity: Disadvantages
• Not today's data
• Must know SQL or Crystal Reports: Training Caboodle: Advantages
• Make reporting simpler and more efficient
• Tables & Columns: More intuitively named
• Epic and Non-Epic Data Caboodle: Disadvantages
• Not all-inclusive: Clarity holds more information
• Not today's data Review Questions Chapter 5 - -- VERIFIED ANSWER- -- What is the difference between a record and a contact? - -
• VERIFIED ANSWER- --A record is a single entity. What kind of thing depends on the master file -- a record in the

patient master file is a patient, a record in the provider master file is a provider, etc. A contact represents a single set of data (usually representing a unique time period) on that record. What is the difference between a multiple response item and a response each time item? - -- VERIFIED ANSWER- -

• These refer to different item characteristics. "Multiple response" refers to a particular Response Type. A multiple response item can hold multiple answers on one contact. "Response each time" refers to a particular add type. A response each time item can hold different answers on different contacts. True or False: A patient who has seen twice at your facility should have two records in the patient master file. - -- VERIFIED ANSWER- --False: the patient should only have one record, but that record will have two contacts. A user shows you a field in Hyperspace that they want to report on. How can you find where in Chronicles that field files to? - -- VERIFIED ANSWER- --Control left-click it. If that doesn't work, try using the Record Viewer. Study Checklist: Chapter 5 - -- VERIFIED ANSWER- -- Define Chronicles - -- VERIFIED ANSWER- --Epics hierarchical database

Perform Task: Identify an item's characteristics in Hyperspace using control left-click - -- VERIFIED ANSWER- --To open the Item Information window, navigate to a Hyperspace field and press down the CTRL key while left-clicking. An INI + Item is the address for a piece of data in Chronicles. The easiest way to identify an item number for a data point is to find where the end user input the value into Hyperspace and open the Item information window. Perform Task: Find information about a Chronicle item using the Record Viewer - -- VERIFIED ANSWER- -- Record Viewer

• To see data in the Record Viewer, you must specify a Master File, Record and Contact. You can optionally add a range for the items to display. Perform Task Example:

1. Log in as an Administrator and open Record Viewer
2. To view an Office Visit, enter Info into RV
   • INI: EPT
   • ID: Noah Shehulk
   • Contact: Choose Office Visit, 11/22/
3. Click View Perform Task: Find information about a Chronicle item using Item Editor - -- VERIFIED ANSWER- --Item Editor:

Shows the definitions of a Chronicles Item. It does not show what value is stored in an item. Instead, it shows information about how the item behaves for all values. The Item Editor is useful for investigating properties and reading descriptions about a particular item. Two methods:

1. In Record Viewer, Click on the item hyperlink to see the item in the Item Editor
2. If you are not in Record Viewer, open the Item Editor activity separately and specify which INI and Item number you would like to see. Example: --Use the Chart Search to open the Item Editor activity --Indicate a Database EPT --Indicate an item by typing in the name or the item number: 70 Explain: The structure and relationship of the parts of Chronicles (Master file, record, contact item, line). - -- VERIFIED ANSWER- --The Chronicles hierarchy contains the follow levels
3. Chronicles (Storage:File Cabinet)
4. Master File (Patient Records: Cabinet Drawer)
5. Record (File Folder)
6. Contact (sheet of paper from file folder)
7. Item (Individual data stored on the paper) --ex: Attending Providers
8. Line (Multiple lines of data stored on paper) --ex: First Attending Providers

Resources store settings related to how the data is actually displayed like what linked reports appear when a row is expanded. Each resource points to its particular metric and displays the data associated with that metric. Define: Summary Level - -- VERIFIED ANSWER- --Or Benchmark definitions (metrics) reside in the IDN master file. They determine how raw data are summarized into displayable data. Example: If you were asked to find the percentage of active MyChart users, you would divide the number of active users by the total number of users. That, in essence, is a metric Define: Summary Target - -- VERIFIED ANSWER- --The records of the CSF master file store the data points that are shown on the dashboard. Each record represents the collection of data associated with a metric for a specific summary level and summary level target. Example: The metric about MyChart activation rates would have one CSF record for each department, location, service area and facility for which it collected data.

Define: Manual SQL Metrics - -- VERIFIED ANSWER- -- The IDJ master file is primarily used for Manual SQL metrics, and is where you define the settings for the query as well as the query script itself. Define: Metric Notification - -- VERIFIED ANSWER- -- Organizations track metrics to prompt action and decision- making. Radar can track metric values and notify users should the values meet defined criteria. These notifications are also known as Triggered Metric Events (TMEs). Use the Notification Editor to build TMEs. Though abbreviated as Triggered Metric Events (TMEs), metric notifications do not live in a TME master file. Perform Task: Build a component that uses multiple dashboard resources. - -- VERIFIED ANSWER- --Practice!! Refer to Manual: Page: 6-15, or 153 Perform Task: Build a component that pulls data from multiple summary targets for the same resource. - -- VERIFIED ANSWER- --Practice!! Refer to Manual: Page: 6 - 27, or 165

1. Assuming a user has the appropriate user role to access a dashboard, what other dashboard settings control whether the dashboard is available for viewing? - -- VERIFIED ANSWER- --The Ready for use and Enabled for user selection check boxes.

Review Questions Chapter 2 - -- VERIFIED ANSWER- --

1. Assuming a user has the appropriate user role to access a dashboard, what other dashboard settings control whether the dashboard is available for viewing? - -- VERIFIED ANSWER- --The Ready for use and Enabled for user selection check boxes.
2. Which of the following would you enter in the Parameters field of an activity link to open a Hyperspace activity? a. The activity descriptor and any required parameters for the activity. b. The menu descriptor of the activity. c. The user-facing name of the activity. d. the parent menu of the activity record. - -- VERIFIED ANSWER- --a. The activity descriptor and any required parameters for the activity.
3. You have built a component record. Which of the following could explain why the component does not appear on a specific dashboard? a. The component is not set as ready for use. b. The component is not listed on the Content form of the dashboard. c. The component and the dashboard do not share any report groups.

d. The component has not been marked as enabled for user selection. - -- VERIFIED ANSWER- --Both: a. The component is not set as ready for use. b. The component is not listed on the Content form of the dashboard. True or False: Components require a defined Display title on the Display form. - -- VERIFIED ANSWER- --True: this is a required field. Study Checklist: Chapter 2 - -- VERIFIED ANSWER- -- Define: Dashboard - -- VERIFIED ANSWER- --Dashboards centralize content from around Hyperspace, the graphical user interface which allows users to enter, access and interact with Epic data. Define: Component - -- VERIFIED ANSWER- --Each of the sections of content on the dashboard is a component. Components built by administrators are source records Components built by end-users are personalization records. Define: Personalization - -- VERIFIED ANSWER- -- Dashboards and components which are created by an administrators are referred to as source records.

• Each user in that audience must have security/access for all components and reports on dashboard Define: Component Editor - -- VERIFIED ANSWER- -- Accessed via Chart Search for Component Editor
• Six types of component records in Radar

1. Graph
2. Link
3. Message Board
4. Native HTML
5. Report Listing
6. Table Additional Information: Component Editor - -- VERIFIED ANSWER- --Components have Five Forms
7. Basic Information
8. Display
9. Data Source
10. Output Format
11. Access Similar to the Dashboard Editor, each form controls your component's content and its metadata. Define Activity Descriptor - -- VERIFIED ANSWER- --The Active activity descriptor field displays for your currently active Hyperspace activity. There are two Hyperspace workflows that can find the activity descriptor for a given activity.

Hyperspace workflow 1: Find Activity Descriptor - -- VERIFIED ANSWER- --Activity: Create a component which has a header that is able to take you to the Component Editor directly from your Radar dashboard.

1. Access the about Hyperspace information window
2. Double-check that you are currently in the Component Editor activity
3. Access the About Hyperspace window by navigating to the Epic button > Help > About Hyperspace.
4. The Active activity descriptor field displays for your currently active Hyperspace activity. Hyperspace workflow 2: Find Activity Descriptor - -- VERIFIED ANSWER- --Activity Descriptor in the Menu Summary: End-users often request links to activities that you lack the security to access. Thus you can not determine the activity descriptor from the About Hyperspace workflow. For these instances, use the following workflow.
5. Use Chart Search to launch the Menu Summary activity.
6. Refer to pg. 2-22 for scenario.
7. Because Admin is under the Epic button, start by expanding EDMAINAPPMENU
8. Any menu that is displayed visually to the end-user will be listed under the caption.
9. Expand the Admin sub-menu