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An overview of key concepts and principles in cost accounting, including the distinction between direct and indirect costs, the different costing methodologies (such as activity-based costing, job order costing, process costing, and standard costing), and the various approaches to determining indirect cost rates for federal awards. It covers topics like the cost recovery objectives of user fees, the requirements for cost accounting in federal agencies, and the factors to consider in determining the reasonableness of costs under the uniform guidance. The document also discusses the importance of cost accounting information in decision-making, such as for outsourcing programs or services and evaluating the effectiveness and efficiency of government programs. Overall, this document offers a comprehensive introduction to the fundamental principles and practices of cost accounting in the public sector context.
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The method of accounting that focuses on determining the costs of providing goods and services. Managerial accounting. Helps monitor performance. - Cost Accounting Fees charged by a government for a good or service - User Fees Recovery goals of a government when determining user fees. - Cost Recovery Objective In cost accounting, the costs that can be directly associated with a single cost objective. Common examples are salaries, employee benefits, and travel. - Direct Costs Costs of resources that are jointly or commonly used to produce two or more types of outputs, but are not specifically identifiable with any of the outputs. Typical examples include costs of general administrative services, general research and technical support, security, rent, employee health and recreation facilities, and operating and maintenance costs for buildings, equipment, and utilities. Allocated to activities based on some rational distribution method. - Indirect Costs inter-entity costs that were performed without charge. the receiving entity must report on their financial statements along with the value of the goods or services as a financing source - Imputed cost Assigning costs: Employees who work on a project would show the hours worked on their timesheet. They would also assign travel costs by indicating the project involved. - Direct Tracing Assigning costs: Based on the premise that outputs require the performance of certain activities, or use of certain resources, to occur and that the activities or resource-use enable the results - Cause-and-effect basis Assigning costs: When it is impractical, or not economically feasible, to assign costs directly or using cause-and- effect. Most general management and administrative costs, support costs, depreciation, rent, maintenance, security and utility costs are common - Allocation Break-Even fee formula - Volume x Unit Price = Fixed Costs + (Volume x Variable Unit costs) Costs incurred by one organization that are legitimate costs of a cost objective in another organization - Inter-entity costs
What are uses of cost accounting information? - making a decision to outsource a program or activity establishing user fees for a function or service determining the effectiveness or efficiency of a program or service What are the types of costs? - Direct or indirect Which is the preferred sequence for assigning costs? - direct tracing cause-and-effect allocation Can state or local governments recover indirect costs incurred under federal awards? - Yes, Subpart E of the Uniform Guidance The indirect cost rate determination process is the established mechanism that nonfederal entities must use to claim their fair share of indirect costs under federal awards. Describe the factors in determining if a cost is reasonable under the Uniform Guidance. - A cost is reasonable if it does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the cost. Describe the two criteria for determining whether a cost is an indirect cost. - Indirect costs are those incurred for a common purpose, benefiting more than one cost objective or not readily assignable to an objective without considerable effort. What are examples of cost recovery objectives? -
Indirect cost rate determination: A temporary rate applicable to a specified period that is used for funding, interim reimbursement and reporting indirect costs on federal awards, pending the establishment of a "final" rate for that period - Indirect provisional rate An indirect cost rate, applicable to a specified current or future period, usually the governmental unit's fiscal year. This rate is based on an estimate of the costs to be incurred during the period. - Predetermined rate An indirect cost rate which has the same characteristics as a predetermined rate, except that the difference between the estimated costs and the actual, allowable costs of the period covered by the rate is carried forward as an adjustment to the rate computation of a subsequent period. - Fixed rate An indirect cost rate applicable to a specified past period, which is based on the actual allowable costs of the period. - Final rate