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CPPA, Module 3 questions with complete solutions graded A+, Exams of Nursing

University of Cambridge Nursing

CPPA, Module 3 questions with complete solutions graded A+

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2023/2024

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CPPA, Module 3

Prior to nineties, what two regulations dictated property management industry? - correct answer ✔✔1.

Federal Acquisition Regulation (FAR) part 45 "Government Property"

2. Federal Property Management Regulations (FPMR), for non-federal employees

In NPMA, what is meant by "property"? - correct answer ✔✔Government property

What is the goal of the American National Standards Institute (ANSI)? - correct answer ✔✔To enhance

both the global competitiveness of the U.S. Business and the U.S. quality of life by promoting and

facilitating voluntary consensus standards and conformity assessment systems while safeguarding their

integrity.

What department of our government does the National Institute of Standards and Technology (NSIT) a

part of? - correct answer ✔✔Department of Commerce

When did the National Institute of Standards and Technology (NISIT) sign a memorandum of

understanding with the American National Standards Institute (ANSI) and what did it pertain to? -

correct answer ✔✔- 1995

- To enhance and strengthen the U.S. voluntary standards system through strong public-private sector

interaction

What act was passed in 1995 which coincided with American National Standards Institute (ANSI) -

National Institute of Standards and Technology (NIST) memorandum of understanding? - correct answer

✔✔The National Technology Transfer and Advancement Act of 1995 (P.L. 104-113) (NTTAA)

What did (P.L 104-113) (NTTAA) bridge the gap between? - correct answer ✔✔Standards developers and

the Government agencies that create legislation affecting the standards community

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CPPA, Module 3

Prior to nineties, what two regulations dictated property management industry? - correct answer ✔✔1. Federal Acquisition Regulation (FAR) part 45 "Government Property"

Federal Property Management Regulations (FPMR), for non-federal employees In NPMA, what is meant by "property"? - correct answer ✔✔Government property What is the goal of the American National Standards Institute (ANSI)? - correct answer ✔✔To enhance both the global competitiveness of the U.S. Business and the U.S. quality of life by promoting and facilitating voluntary consensus standards and conformity assessment systems while safeguarding their integrity. What department of our government does the National Institute of Standards and Technology (NSIT) a part of? - correct answer ✔✔Department of Commerce When did the National Institute of Standards and Technology (NISIT) sign a memorandum of understanding with the American National Standards Institute (ANSI) and what did it pertain to? - correct answer ✔✔- 1995

To enhance and strengthen the U.S. voluntary standards system through strong public-private sector interaction What act was passed in 1995 which coincided with American National Standards Institute (ANSI) - National Institute of Standards and Technology (NIST) memorandum of understanding? - correct answer ✔✔The National Technology Transfer and Advancement Act of 1995 (P.L. 104-113) (NTTAA) What did (P.L 104-113) (NTTAA) bridge the gap between? - correct answer ✔✔Standards developers and the Government agencies that create legislation affecting the standards community

The importance of a strong partnership between the private and public sector was strengthen by the revising of what and when? - correct answer ✔✔- OMB Circular A-119 in 1997 What does the acronym OMB? - correct answer ✔✔Office of Management and Budget What did OMB Circular A-119 accomplish? - correct answer ✔✔It guided U.S. Government agencies in the implementation of the NTTAA reinforcing the values of Government participation in the voluntary standards system. What is the OMB definition of the term "standard" - correct answer ✔✔The common and repeated use of rules, conditions, guidelines, or characteristics for products or related processes and production methods, an related management systems practices As per OMB A-119, what are voluntary consensus standard bodies? - correct answer ✔✔They are "domestic or international organizations which plan, develop, establish, or coordinate voluntary consensus standards using agreed-upon procedures What does the NTTAA encourage? - correct answer ✔✔It encourages the participation of Federal representative in the voluntary consensus standards bodies to increase the likelihood that the standards they develop will meet both public and private sector needs. What are some of the attributes which define a voluntary consensus standards body? - correct answer ✔✔- Openness

Balance of interest
Due process
An appeal process
Consensus, which is defined as general agreement, but necessarily unanimity What does ASTM E2135-04, Standard Terminology for Property and Asset Management define? - correct answer ✔✔If defines standards as "rules" or bases of comparison used in judging capacity, quantity, context, extent, value, or quality: levels of excellence or attainment regarded as a measure of adequacy When was ASTM E2135-04 published? - correct answer ✔✔September 2004

What are the duties of the Technical Committee E53? - correct answer ✔✔- Developing standards within its scope

Maintaining standards within its scope
Achieving a consensus for the action proposed on a standard
Ensuring that duplication of standards is minimized
Not promulgating conflicting standards
Providing for interpretations of standards within its scope, if applicable, as determined by the COTCO
Reporting the status of standards within its scope to the COTCO at least annually What are the specific areas of Committee E53? - correct answer ✔✔They include all aspects of personal property management from the determination of needs and initial acquisition through final disposition, including receipt, identification and marking, record keeping, custodial and administrative accountability, reporting, consumption, maintenance, movement, storage, inventory, control utilization, and disposition. What is the purpose of the ASTM International Bylaws? - correct answer ✔✔It assigns the supervision of standards activities to the Committee on Technical Committee Operations (COTCO). What does the COTCO manage? - correct answer ✔✔It manages the development of standards through the establishment and supervision of one or more Technical Committees (TC) by specific functional areas What are the COTCO's responsibilities with respect to standards development and maintenance by TCs? - correct answer ✔✔- Approving and discharging TC personnel
Ensuring that any TC under its jurisdiction is operating with its approved scope and according to ASTM International-compliant procedures

Ensuring that TCs with the charter of the Committee are providing due process
Providing a forum for hearing appeals of actions or inaction by TCs Approximately, how many members are on the E53 committee? - correct answer ✔✔70 members How many approved standards does the 70 members of the E53 committee have jurisdiction over?? - correct answer ✔✔ 12 Where are the 12 approved standards of E53 committee published? - correct answer ✔✔in the Annual Book of ATSM Standards, Vol. 4. What is requirements determination? - correct answer ✔✔It is the process of identifying and justifying future property acquisitions and providing the necessary funds What is the task of property management? - correct answer ✔✔To manage the property the organization needs to meet the objectives at the lowest costs What information must the property manager have to be fully aware of the overall picture to be effective in requirements determination? - correct answer ✔✔- Organizational objectives
Target dates for achieving them
Any funding restrictions
Type and quantity of property needed What must the majority of the information identified during requirements determination compiled as a part of? - correct answer ✔✔Budget Process

assets? - correct answer ✔✔- Review by each department of its plans with respect to the organization's strategic plan

Development of requirements based on all known equipment and general-purpose facility needs for the future year/s
Separation of organization-funded items into those which must be capitalized and those which will be expensed
Prioritization of needs on a reasonable and consistent basis
Funds allocation by higher management
Submission by each department of a single list of requested projects
Capital budget review to include recommendations by property management for additional items from the departmental planning process
Creation of the final budget and communicating of a final list of all approved capital projects to the respective departments
Creation, refinement, and finalization of a depreciation projection
Substitutions, additions, or cost increase and their attendant modifications to the capital plan During the resource allocation process, who does the Property Management Office provide concise, complete monthly updates to? - correct answer ✔✔The accounting office and higher management What must the Capital Planning process take into account when dealing with current and future commitments? - correct answer ✔✔- Provide equipment and facilities to support current contract obligations and customer needs

Meet all environmental and safety obligations
Establish future strategic capabilities
Provide for future new business development What information must be reviewed and analyzed pertaining to Capital Investment requests? - correct answer ✔✔- Acquisition of the property would be consistent with the overall strategic plan
Request will not duplicate available existing equipment or facilities
Property requested will be compatible with existing and currently planned equipment or facility acquisitions
Property requested has the technical capability to meet the need for which it has been requested
Proper account codes have been used, consistent with policies and procedures and if appropriate, with the Disclosure Statement What is the process outline for requirements determination? - correct answer ✔✔1. Timing

Process
Developing Requirements
Determination of Capital Items (Organization Funded)
Prioritization
Allocation of Funds

Acquisition authority What is meant by Capital Items? - correct answer ✔✔Items which are Organization Funded When equipment and general purpose facility item requirements have been determined, what is the next step in the Determination of Capital Items? - correct answer ✔✔Items which must be capitalized and those which will be expensed must be separated IAW the organization's capitalization criteria. What basis is given at the department level to prioritize the necessary investment items and what are they? - correct answer ✔✔Reasonable and consistent basis A. Support for existing business requirements B. Support for potential work under new contracts c. New business development D. Environment, health, and safety E. Infrastructure F. Cost reduction and productivity improvement G. Maintenance and replacement What priorization basis places the highest priority on property that is necessary to support contract efforts? - correct answer ✔✔Support for existing business requirement which satisfies all known contracts that have been awarded

What two conditions which exist under the prioritization of support for potential work under new contracts? - correct answer ✔✔1. Property that may be required to support new contracts should be considered on a probability basis, with higher priority given to work that is more likely to be awarded

If contract does not develop which funds have been allocated, funds must be re-prioritized for other projects What two conditions which exist under the prioritization of environment, health, and safety? - correct answer ✔✔1. Attention must be given to those investments necessary to meet Government regulations
Preserve the safety and well-being of employees Critical items are addressed first What the basis of priorization for Cost reduction and productivity improvement? - correct answer ✔✔Prioritization is done on the basis of the comparative return for the investment made, where return is defined as the cost savings or productivity improvement generated vs. the initial investment expressed in terms of net present value (NPV). Bottom line..... Higher-return projects should receive higher priority If items improve productivity or are needed for new business they should be placed in what priority category? - correct answer ✔✔Maintenance and replacement What is considered a carry-over project? - correct answer ✔✔Any project that were not funded during the previous fiscal year but for which a valid need still exists. How does a carry-over item/project affect a department's current projected allocation of funds? - correct answer ✔✔It reduces the owning department's current projected allocation prior to establishing new commitments

What two departments work together and projects the depreciation expense of existing assets and those approved for the next and subsequent fiscal years? - correct answer ✔✔- Property Management

Fixed Asset Accounting When does distribution the Depreciation Projection begin and describe the complete process? - correct answer ✔✔- It begins shortly after the time of the initial department submissions
Projections are provided on a preliminary basis and are refined through the planning period up to the point when final department capital budgets have been determined. Prior to the generation of purchase requisitions for capital investment items involving substitution, additions, or cost increase, what action needs to take place? - correct answer ✔✔The requests should be processed IAW internal department procedures What action needs to be determined by the requesting department when making a decision on substitution, addition, or cost increase and how it will affect the Capital Investment Plan? - correct answer ✔✔Whether the substitution, addition, or cost increase can be absorbed within its existing Capital Investment Plan or should a request for additional funds be submitted What standards are guidelines, established by the organization, for determining in what quantity, when and when items or categories are required? - correct answer ✔✔Use Standards When is equipment replacement forecast advisable? - correct answer ✔✔In budget preparation To effectively facilitate Use and Replacement Standards, what must the Property Manager conduct? - correct answer ✔✔- The coordination of the receipt of new personal property with the anticipated need for the the replacement of existing property
Periodic reviews of departments to identify underutilized or uneeded property which can be reassigned or which can be pooled to facilitate more economical and efficient use

Periodic analysis of new personal property items whose acquisition could result in lower total costs through greater productivity, reduced maintenance costs, or longer service life
Periodic maintenance programs to extend the useful service life of existing property What must the Property Manager do to justify the replacement of items when further expenditure of funds for maintenance is uneconomical? - correct answer ✔✔Maintain records on maintenance costs to justify the replacement of such items What are replacement standards? - correct answer ✔✔Factors that should be considered in making a decision as to whether to repair or replace a piece of equipment What should be used when "use or replacement standards" have not be established? - correct answer ✔✔Written Justification which is presented to that level of management authorized to grant approval When the requisition based on the approval of a written justification, what is the disposition of the justification? - correct answer ✔✔It must be incorporated into the requisition or shown as an attachment What is the task of Property Management? - correct answer ✔✔To manage the property the organization needs to meet its objectives at the lowest cost What does consumables management deal with primarily? - correct answer ✔✔Everyday items that are used by everyone in the organization What type of organizations often have warehouses that stock consumable items? - correct answer ✔✔Large and geographically-diverse organizations Taken individually, consumables items represent insignificant amounts of money... taken together, what do consumables present? - correct answer ✔✔- Opportunities for excessive spending
Good stewardship of the organization's funds

other factors What are three considerations of stocking consumables? - correct answer ✔✔1. Access to stock along with physical access and delivery capabilities, communication between warehouse and users is extremely important

Stock costs money - if not used in a reasonable time actual cost increases due to cost of storage
Shelf life or obsolescence may render it excess before it ever gets issued What is the obvious disadvantage of a central warehouse for consumables? - correct answer ✔✔- Cost It includes the land, the facility, equipment, and the manning of the warehouse What are the advantages of having a central warehouse for consumables which have to outweigh the costs and other disadvantages of operating a facility? - correct answer ✔✔- Central warehouse permits the centralized purchase of consumables with dedicated personnel whose job it is to find the best products for the best available prices

Cost advantages can be gained because of quantity discounts
Time is saved because end users do not have to research to find best item at best price
Great avenue for controlling costs and adhering to governmental and/or cooperate purchasing procedures
Warehouse can handle retrograde and used-up consumables thus serving a dual purpose Requirement determination for consumable stock begins with what assessment? - correct answer ✔✔Needs assessment

Consumables program cannot exist without what? - correct answer ✔✔- Determining consumables requirements

establishing consumable stock process
determine who receives it
how it is stocked
how it is issued
having a tracking system in place to determine and review stock levels In order to catalog consumable stock, what is recommended as a minimum to categorize or group common items? - correct answer ✔✔- Short description
Unit of measure and unit of issue
Cost per unit
Manufacturer
National Institute of Governmental Purchasing (NGIP) code for public sector purchasing
Class or Commodity code In order to maintain the proper stock levels, it is necessary to manage these two items? - correct answer ✔✔Re-order Point (ROP) Re-order Quantity (ROQ)

What factors make the ABC Plan work? - correct answer ✔✔The ROP and ROQ for each category in the plan/item What does the ABC plan measure? - correct answer ✔✔It measures the cost importance of each item demanded from a stock account dividing the inventory into three categories (A,B, and C) based on dollar value of demands What does Category A account for in the ABC plan in a stock account? - correct answer ✔✔"A category" accounts for approximately 75% of the dollar value of warehouse demand and is usually about 10% of the total number of stock records

These items deserve the most management attention since the dollar value of their demands is high resulting in the greatest impact on inventory turnover When should the ROPs and ROQs be reviewed for Category A? - correct answer ✔✔Reviewed at least quarterly When should items in Category A be ordered and why? - correct answer ✔✔They should be ordered frequently to reduce the dollar value of inventory in stock account What level should the Safety Stock be for Category A stock account? - correct answer ✔✔It should low as possible without risking stock outages What does Category B account for in the ABC plan in a stock account? - correct answer ✔✔B category accounts for approximately 15% of the dollar value of the warehouse demand and about 15% of the stock records. Moderate management attention should be applied to these items due to their low impact on both dollar investment and inventory turnover is smaller When should items in Category B be ordered? - correct answer ✔✔May be ordered two to six times per year depending on demand

What level should the Safety Stock be for Category B stock account? - correct answer ✔✔Safety stock should be at a moderate level, 30 to 60 days What does Category C account for in the ABC plan in a stock account? - correct answer ✔✔C Category accounts for only 10% to 15% of the dollar value but makes up the remaining 75% of the items in the stock records. Items in this category receive the least management attention due to their low impact When should items in Category C be ordered? - correct answer ✔✔once or twice a year What level should the Safety Stock be for Category C stock account? - correct answer ✔✔Safety stock maybe large since the dollar investment in inventory is low When should the ROPs and ROQs for each category in the ABC Selective Stock Plan be reviewed? - correct answer ✔✔A - Quarterly B - Quarterly or semi-annually C- Updated at least annually When should Sample Inventories be conducted on Category A items? - correct answer ✔✔They should be done throughout the year with inventory conducted once a week or once a month Which items are not included in the ABC plan control? - correct answer ✔✔Pilferable items such as film, compact disks, and electronic media. ...... They are kept in a controlled area and inventoried often What are Insured Items in the stock plan? - correct answer ✔✔They are those items that are retained regardless of their lack of demand or their surplus stock position

CPPA, Module 3 questions with complete solutions graded A+, Exams of Nursing

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CPPA, Module 3