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Data Strategy Worksheet
This worksheet contains a set of questions that can be used to build and review your data strategy to align with your organization’s key
performance metrics or a family of measures for a specific improvement effort. Not all questions need to be answered for each data point or
measure; use this as a guide to highlight potential data integrity and data management issues.
Component Typical Questions
- What core data elements do you need to start with?
- Which ones will you need in the future?
- What are the sources of that data?
Data
Requirements
Current State: (^) Plan of Action:
- Who owns the data element(s)?
- Who defines meanings and valid values?
- What is the division of responsibilities between admin, clinical, and IT?
Data Governance
Current State: (^) Plan of Action:
- What validity issues are there with the required data?
- Availability, accuracy, consistency, timeliness?
- What data fixes are required?
Data Quality
Current State: (^) Plan of Action:
- What level of detail do you need?
- Does the data need to be at different levels of detail for different uses?
Granularity
Current State: (^) Plan of Action:
- How do you get the data?
- Does it need to be reformatted for consistency?
- Does it need to feed back to other systems?
Integration
Current State: (^) Plan of Action:
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Component Typical Questions
- What is your data architecture - specifically where is the data held?
- Will you have a central repository or data warehouse?
Stage and Store
Current State: (^) Plan of Action:
- What information and tools are required to perform the analysis?
- What skills are required to understand the data?
- What actions will result from the analysis? What are the criteria for those actions?
Analysis
Current State: (^) Plan of Action:
- Are there any sensitive data elements?
- What are the HIPAA compliance requirements?
- Will this data be shared with third-parties and what risks does that create?
Privacy
Current State: (^) Plan of Action:
- Do you have a need to report your data to others?
- Do you need to alter the data to properly graph/report it?
- Do you have the appropriate reporting tools?
- Who needs access and how will they get it?
Reporting
Current State: (^) Plan of Action:
- What are the requirements to make the right data available to the right people at the right time?
- Who are the data stakeholders and what are their data and reporting needs?
Access
Current State: (^) Plan of Action:
- If data is regularly updated, what data changes do you need to capture?
- How do you track what version you are using?
- How long do you keep data? When do you archive it?
Versioning and
Retention
Current State: (^) Plan of Action:
