DeVry University Professor Risley – MGMT 404 Getta Byte Software Project, Exams of Management Theory

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GETTA BYTE SOFTWARE PROJECT

DeVry University

Professor Risley – MGMT 404

November 21, 2021

Getta Byte Software Project

Getta Byte Software Project Table of Contents

1. Introduction............................................................................................................................ 1.1 Project goals and objectives............................................................................................ 1.2 Management of the project............................................................................................. 1.3 Internal and external factors that may affect processes and procedure of the project...... 2 Stakeholder Engagement Plan............................................................................................ 3 Communication management plan.................................................................................... 4 Project Scope Statement........................................................................................................ 5 WBS and the Project Schedule……………………………………………………………...… 5.1 WBS................................................................................................................................ 5.2 Project scheduling........................................................................................................... 6 Resource Allocations and Budget Reports…………………………………………… ... 22 6.1 Budget Reports……………………………………………………………………….. 7 Risk Register…………………………………………………………………………… Conclusion……………………………………………………………………………. 10 References……………………………………………………………………………..

Getta Byte Software Project 1.2 Management of the project The project manager will be liable in carrying out the entire project. The project manager shall then appoint their team such as the human resource manager, the software engineer, the project coordinator and assigns objective tasks within the project. Each team member will be responsible in their area of operation and to ensure their task is completely efficiently and accurately in accordance with the project objectives. The project manager role shall be to oversee the entire process and therefore identifying the key stakeholders- such as the CEP, CFO, Finance, Billing and Customer Service is important within the project. Ensuring that there is great communication between the team will help establish a clear direction for the project and stable leadership roles from the project manager. Having a clear direction can ensure that the team is aware of the objections and goals of the project and everyone can give their best effort in completing a successful project. 1.3 Internal and external factors that may affect processes and procedure of the project As the project progresses and develops it is important to identify the potential internal and external factors that may pose risks and challenges to the project. These risks or challenges can make decisions within the project more difficult to carry out procedures and tasks. One of the risks that have been identified as an external factor is the potential of a network issue when transferring data into the new system. Since the new software is online based it is important to note that the network must be up and running to have a smooth-running project. The potential of a network problem would absolutely affect the rate at which data is transferred and the replacement process. Another factor that needs to be considered is security to the network. Since the software is online the risk of online hacking increases. This is an external factor that need to be put into

Getta Byte Software Project consideration when building up the system and will certainly affect budget and time management. This factor also gives to the teams already tight budget so minimizing any additional unnecessary cost will be important to attain the set goal budget. An internal factor that can be controlled and risks can be minimized is thru proper communication. With good communication the team can stay on the team objective and goals as well as ensuring their assigned tasks are completed and on target.

• Developing customization d) Transfer the data to cloud
• Validating the data
• Creating map fields
• Transferring the data e) Train the personnel
• Recruiting the personnel
• Developing the training manual using vendor
• Scheduling the training for all CSR’s
• Carrying out training f) Go live
• the software shall be released into the production and go live *****The project is scheduled for final release by November 10th**. Go live on November 1st. Objectives Implementing Getta Byte Software online billing system, that will enhance speed and accuracy in data management. The Project Objectives are as follows:  Stay within the budget of $ 250,000 for the entire project and ensure that the end objective is attained within the set budget  To ensure that there is an increased benefit of serving the customers quickly and addressing the issues of inaccurate data.  To ensure that the project go live by 10th^ of November  To reduce labor needs by 25% and therefore, ensuring that the company maximizes on profits earned.  Dynamic updates to receivables. Milestones In order to attain the overall set objectives, the following are major milestones that shall be attained with the following dates: a) Requirements from users gathered by 5th^ October 2021 b) Appropriate vendor selected by 7th^ October 2021 c) Purchase the software by 10th^ October 2021 d) Customization tested by 15th^ October 2021 e) Data transferred to cloud and validated by 20th^ October 2021

f) Data transferred to cloud and map fields by 21st^ October 2021 g) Appropriate personnel recruited by 22nd^ October 2021 h) Appropriate manual for training developed by 25th^ October 2021 i) The first pilot done by 1st^ November 2021, Final release on 10th^ November Budget The budget estimation was adopted using the top-down method. The following gives budget estimation for the entire project. Estimated Labor $40, Estimated Materials $120, Estimated Contractors $20, Estimated Equipment and Facilities $20, Estimated Travel $50, Total Estimated Cost $250, User Acceptance Criteria  First pilot done by 1st^ November  Ensure the software has the highest level of security and protects the data from theft  The software to reduce the labor requirement by 25%  The software to reduce billing cycles by 30%.  The project to be completed within the set budget High-Level Project   The system shall be secure and it shall not be susceptible to hacking

KEY STAKEHOLDERS

Project Manager Authority Level Daniel Pishem Project Core Team General Contractors Subject Matter Experts (SMEs) (What resources will you need with special expertise?) Usage of equipment APPROVALS Type Name Signature Date Project Manager Approval Instructor Customer/Sponsor Approval Getta Byte

2 Stakeholder Engagement Plan Project Name: Getta Byte Software project Project Manager: Dyrell Washington Date: 09/07/ Who What How Who When Other Stakeholder Stakeholder's Role Category Influence High/Low Interest High/Low Support Neutral Against Monitor Inform Satisfy Manage Method (e-mail, meetings, posting on collaborative site, etc.) Strategy Owner Frequency

Subcontractor Supplies Secondary High High Neutral Satisfy Posting and mails Project team Daily Carlos Rodriguez CFO Key High High Support Manage Meeting and Mail Project team Daily Christine Williams Director Finance Key High High Against Manage Postings Accounts Payable Project team Daily

Billing Primary High High Support Manage Meeting and Mail Project team Daily Finance Department Reporting Primary High High Against Satisfy Meeting and Mail Project team Weekly Accounting team Processing Primary High High Support Satisfy Meeting and Mail Sales team Sales Secondary Project team Daily

Nonia Bizness Team member Key Low Medium Neutral Manage Meeting and Mail Project team Daily Don Testit Team member Key Low Medium Neutral Manage Meeting and Mail Project team Daily 3 Communication management plan Getta Byte Software Project Billing software Communication Vehicle Target Audience

Description/Purpose Frequency Sender Distribution Vehicle Internal / External? Comments Weekly status meeting Project Team Communicate updated project status Weekly Project manager Meeting External Informing stakeholders on the progress of the project Steering Committee Review CEO, CFO, Finance, Director sales, Prospect, Manager, Data architect updating the team on the status of the project Monthly Project manager Meeting External Steering committee Weekly status report CEO, CFO, Finance, Director sales, Prospect, Manager, Data architect Status updates regarding the current timelines, key accomplishments, planned works Weekly Project manager E-mail Internal Only Weekly updates Team stand-up reports Project Team members Discuss on the achievements of the team members in attained in the previous day Daily Heads of department Meetings Internal Only The teams to present a summary report regarding all that has been attained in the last 24 hours Project Review meeting All departmental heads To provide feedbacks regarding project deliverables and discussing the subsequent stage Bi- Weekly Project manager Meetings Internal Only

Internal External All board members updated on schedule meetings Project Monthly status report Project Team Giving monthly updates regarding achievement and status of the project Monthly Project manager Meetings Internal External informing the project team regarding the attainment and monthly progress Newsletter Wider development updating the wider development on various achievement and what is being offered by the project Once Project communication team Meetings Internal External

making newsletter which shall capture all information regarding the project Project Documents Entire project team All documents related to the project When needed Project team members emails Internal Only