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Business Letter Format: A Comprehensive Guide, Study Guides, Projects, Research of English

English

A detailed explanation of the various components of a business letter, including the heading, inside's address, salutation, body, complimentary close, signature line, and enclosures. It covers the format, what information to include, and the importance of each section.

Typology: Study Guides, Projects, Research

2017/2018

Uploaded on 09/29/2018

danicavillapando
danicavillapando 🇵🇭

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THE HEADING
The heading contains the return address
with the date on the last line. Sometimes
it is necessary to include a line before the
date with a phone number, fax number,
or e-mail address. Often there is a line
skipped between the address and the
date. It is not necessary to type a return
address if you are using stationery with
the return address already imprinted, but
you should always use a date.% Make sure
the heading is on the left margin.
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Partial preview of the text

Download Business Letter Format: A Comprehensive Guide and more Study Guides, Projects, Research English in PDF only on Docsity!

THE HEADING

The heading contains the return address

with the date on the last line. Sometimes

it is necessary to include a line before the

date with a phone number, fax number,

or e-mail address. Often there is a line

skipped between the address and the

date. It is not necessary to type a return

address if you are using stationery with

the return address already imprinted, but

you should always use a date. Make sure

the heading is on the left margin.

Example:

Ms. Jane Doe

543 Washington St

Marquette, MI 49855

Tel:

Fax:

Email:

June 28, 2011

THE SALUTATION

The salutation (or greeting) in a business letter is always formal. It often begins with “Dear {Person’s name}.” Once again, be sure to include the person’s title if you know it (such as Ms., Mrs., Mr., or Dr). If you’re unsure about the person’s title then just use their first name. For example, you would use only the person’s first name if the person you are writing to is “Jordan” and you’re not sure if he or she is male or female. The salutation always ends with a colon.

THE BODY

The body is the meat of your letter. For

block and modified block letter formats,

single space and left justify each

paragraph. Be sure to leave a blank line

between each paragraph, however, no

matter the format. Be sure to also skip a

line between the salutation and the body,

as well as the body and the close.

THE SIGNATURE LINE

Skip at least four lines after the close for

your signature, and then type out the name

to be signed. This often includes a middle

initial, although it is not required. Women

may put their title before had to show how

they wish to be addressed (Ms., Mrs., Miss).

The signature should be in blue or black

ink.

ENCLOSURES If you have any enclosed documents, such as a resume, you can indicate this by typing “Enclosures” one line below the listing. You also may include the name of each document.