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Form used to fill in as the GM of Alplaus
Typology: Cheat Sheet
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Confidential Instructions for the General Manager You are the general manager for a company that prints and distributes many kinds of printed documents (such as technical papers, maps, directories, and advertising flyers) for customers throughout the United States. For many of your customers, your company folds these papers and inserts them into envelopes. Until six weeks ago, the work of folding the papers, inserting them into envelopes, and sealing the envelopes had been done by a team of employees. However, because the demand for these services has increased greatly, you purchased an automatic folding and sealing machine from Alplaus Supply Company six weeks ago. The plan is for this machine to perform the simpler folding/inserting/sealing jobs, thus freeing the employees to work on more complicated printing jobs. However, you want to return the automatic folder/sealer that you bought from Alplaus Supply Company six weeks ago. At $3,600, it seemed to be an excellent value for its price, but after it was set up and tried at your printing plant, you realized that it was either defective or extremely poorly designed. First, the folder occasionally jams, destroying the paper which it is attempting to fold. Second, the liquid adhesive used in sealing does not always flow properly; envelopes are either coated with the adhesive, thus ruining them, or insufficient adhesive is applied and the envelopes do not seal properly. Otherwise, your employees are quite pleased with this machine. It is very fast and quiet, it handles a wide variety of papers and envelopes, and the employees really appreciate the fact that this machine -- when it operates properly -- allows them to spend their time on more satisfying printing jobs. But as it is, it is of no use to them, so you want your money back!
You have the original invoice, of course, but the machine’s original shipping carton has long been discarded. As far as you know, Alplaus Supply Company has a refund policy. Once before, you had to return a piece of office equipment (A $750 machine that proved to be too small to satisfy your requirements) to Alplaus Supply Company and received a refund with no problems. You will now meet with the senior field representative from Alplaus Supply Company. Follow ups: Looking for discount on initial cost and contributions from Alplaus to get machine operating at a higher level.