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Microsoft Word 2007 Keyboard Shortcuts
Display and use windows
ALT+TAB Switch to the next window.
ALT+SHFT+TAB Switch to the previous window.
CTRL+W or CTRL+F4 Close the active window.
ALT+F5 Restore the size of the active window after you
maximize it.
F6 Move to a task pane from another pane in the program
window (clockwise direction). You may need to press
F6 more than once.
SHFT+F6 Move to a task pane from another pane in the program
window (counterclockwise direction).
CTRL+F6 When more than one window is open, switch to the
next window.
CTRL+SHFT+F6 Switch to the previous window.
CTRL+F10 Maximize or restore a selected window.
PRINT SCREEN Copy a picture of the screen to the Clipboard.
ALT+PRINT SCREEN Copy a picture of the selected window to the
Clipboard.
Use dialog boxes
ALT+F6 Move from an open dialog box back to the document,
for dialog boxes such as Find and Replace that support
this behavior.
TAB Move to the next option or option group.
SHFT+TAB Move to the previous option or option group.
CTRL+TAB Switch to the next tab in a dialog box.
CTRL+SHFT+TAB Switch to the previous tab in a dialog box.
Arrow keys Move between options in an open drop-down list, or
between options in a group of options.
SPACEBAR Perform the action assigned to the selected button;
select or clear the selected check box.
ALT+ the letter underlined in an optn Select an option; select or clear a check box.
ALT+DOWN ARROW Open a selected drop-down list.
First letter of an optn in a drop-down list Select an option from a drop-down list.
ESC Close a selected drop-down list; cancel a command
and close a dialog box.
ENTER Run the selected command.
Use edit boxes within dialog boxes
HOME Move to the beginning of the entry. END Move to the end of the entry. LEFT ARROW or RIGHT ARROW Move one character to the left or right. CTRL+LEFT ARROW Move one word to the left. CTRL+RIGHT ARROW Move one word to the right. SHFT+LEFT ARROW Select or unselect one character to the left. SHFT+RIGHT ARROW Select or unselect one character to the right. CTRL+SHFT+LEFT ARROW Select or unselect one word to the left. CTRL+SHFT+RIGHT ARROW Select or unselect one word to the right. SHFT+HOME Select from the insertion point to the beginning of the entry. SHFT+END Select from the insertion point to the end of the entry. Use the Open and Save As dialog boxes
CTRL+SPACEBAR Display the full set of commands on the task pane menu. SPACEBAR or ENTER Perform the action assigned to the selected button. SHFT+F10 Open a drop-down menu for the selected gallery item. HOME or END Select the first or last item in a gallery. PAGE UP or PAGE DOWN Scroll up or down in the selected gallery list. Access and use smart tags SHFT+F10 Display the shortcut menu for the selected item. ALT+SHFT+F10 Display the menu or message for a smart tag or for the AutoCorrect Options button or the Paste options button. If more than one smart tag is present, switch to the next smart tag and display its menu or message. DOWN ARROW Select the next item on a smart tag menu. UP ARROW Select the previous item on a smart tag menu. ENTER Perform the action for the selected item on a smart tag menu. ESC Close the smart tag menu or message. Create, view, and save documents CTRL+N Create a new document of the same type as the current or most recent document. CTRL+O Open a document. CTRL+W Close a document. ALT+CTRL+S Split the document window. ALT+SHFT+C Remove the document window split. CTRL+S Save a document. Find, replace, and browse through text
CTRL+F Find text, formatting, and special items. ALT+CTRL+Y Repeat find (after closing Find and Replace window). CTRL+H Replace text, specific formatting, and special items. CTRL+G Go to a page, bookmark, footnote, table, comment, graphic, or other location. ALT+CTRL+Z Switch between the last four places that you have edited. ALT+CTRL+HOME Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option. CTRL+PAGE UP Move to the previous edit location. CTRL+PAGE DOWN Move to the next edit location. Switch to another view ALT+CTRL+P Switch to Print Layout view. ALT+CTRL+O Switch to Outline view. ALT+CTRL+N Switch to Draft view. Outline view ALT+SHFT+LEFT ARROW Promote a paragraph. ALT+SHFT+RIGHT ARROW Demote a paragraph. CTRL+SHFT+N Demote to body text. ALT+SHFT+UP ARROW Move selected paragraphs up. ALT+SHFT+DOWN ARROW Move selected paragraphs down. ALT+SHFT+PLUS SIGN Expand text under a heading. ALT+SHFT+MINUS SIGN Collapse text under a heading. ALT+SHFT+A Expand or collapse all text or headings. The slash (/) key on the numeric keypad Hide or display character formatting.
ALT+SHFT+X Mark an index entry. ALT+CTRL+F Insert a footnote. ALT+CTRL+D Insert an endnote. Work with Web pages CTRL+K Insert a hyperlink. ALT+LEFT ARROW Go back one page. ALT+RIGHT ARROW Go forward one page. F9 Refresh. Delete text and graphics BACKSPACE Delete one character to the left. CTRL+BACKSPACE Delete one word to the left. DELETE Delete one character to the right. CTRL+DELETE Delete one word to the right. CTRL+X Cut selected text to the Office Clipboard. CTRL+Z Undo the last action. CTRL+F3 Cut to the Spike. Copy and move text and graphics Press ALT+H to move to the Home tab, and then press F,O. Open the Office Clipboard CTRL+C Copy selected text or graphics to the Office Clipboard. CTRL+X Cut selected text or graphics to the Office Clipboard. CTRL+V Paste the most recent addition to the Office Clipboard. F2 (then move the cursor and press ENTER) Move text or graphics once.
SHFT+F2 (then move the cursor and press ENTER) Copy text or graphics once. ALT+F3 When text or an object is selected, open the Create New Building Block dialog box. SHFT+F10 When the building block - for example, a SmartArt graphic - is selected, display the shortcut menu that is associated with it. CTRL+F3 Cut to the Spike. CTRL+SHFT+F3 Paste the Spike contents. ALT+SHFT+R Copy the header or footer used in the previous section of the document. Insert special characters CTRL+F9 A field SHFT+ENTER A line break CTRL+ENTER A page break CTRL+SHFT+ENTER A column break ALT+CTRL+MINUS SIGN An em dash CTRL+MINUS SIGN An en dash CTRL+HYPHEN An optional hyphen CTRL+SHFT+HYPHEN A nonbreaking hyphen CTRL+SHFT+SPACEBAR A nonbreaking space ALT+CTRL+C The copyright symbol ALT+CTRL+R The registered trademark symbol ALT+CTRL+T The trademark symbol ALT+CTRL+PERIOD An ellipsis CTRL+(single quotation mark),(single quotation mark) A single opening quotation mark
SHFT+END Extend a selection to the end of a line. SHFT+HOME Extend a selection to the beginning of a line. SHFT+DOWN ARROW Extend a selection one line down. SHFT+UP ARROW Extend a selection one line up. CTRL+SHFT+DOWN ARROW Extend a selection to the end of a paragraph. CTRL+SHFT+UP ARROW Extend a selection to the beginning of a paragraph. SHFT+PAGE DOWN Extend a selection one screen down. SHFT+PAGE UP Extend a selection one screen up. CTRL+SHFT+HOME Extend a selection to the beginning of a document. CTRL+SHFT+END Extend a selection to the end of a document. ALT+CTRL+SHFT+PAGE DOWN Extend a selection to the end of a window. CTRL+A Extend a selection to include the entire document. CTRL+SHFT+F8, and then use the arrow keys; press ESC to cancel selection mode Select a vertical block of text. F8+arrow keys; press ESC to cancel selection mode Extend a selection to a specific location in a document. Select text and graphics in a table TAB Select the next cell's contents. SHFT+TAB Select the preceding cell's contents. Hold down SHFT and press an arrow key repeatedly Extend a selection to adjacent cells. Use the arrow keys to move to the column's top or bottom cell. Select a column. Use the arrow keys to move to the column's top or bottom cell, and then do one of the following: Press SHFT+ALT+PAGE DOWN to select the column from top to bottom. Press SHFT+ALT+PAGE UP to select the column from bottom to top. CTRL+SHFT+F8, and then use the arrow Extend a selection (or block).
keys; press ESC to cancel selection mode ALT+5 on the numeric keypad (with NUM LOCK off) Select an entire table. Move through your document LEFT ARROW One character to the left RIGHT ARROW One character to the right CTRL+LEFT ARROW One word to the left CTRL+RIGHT ARROW One word to the right CTRL+UP ARROW One paragraph up CTRL+DOWN ARROW One paragraph down SHFT+TAB One cell to the left (in a table) TAB One cell to the right (in a table) UP ARROW Up one line DOWN ARROW Down one line END To the end of a line HOME To the beginning of a line ALT+CTRL+PAGE UP To the top of the window ALT+CTRL+PAGE DOWN To the end of the window PAGE UP Up one screen (scrolling) PAGE DOWN Down one screen (scrolling) CTRL+PAGE DOWN To the top of the next page CTRL+PAGE UP To the top of the previous page CTRL+END To the end of a document CTRL+HOME To the beginning of a document
CTRL+] Increase the font size by 1 point. CTRL+[ Decrease the font size by 1 point. Apply character formats CTRL+D Open the Font dialog box to change the formatting of characters. SHFT+F3 Change the case of letters. CTRL+SHFT+A Format all letters as capitals. CTRL+B Apply bold formatting. CTRL+U Apply an underline. CTRL+SHFT+W Underline words but not spaces. CTRL+SHFT+D Double-underline text. CTRL+SHFT+H Apply hidden text formatting. CTRL+I Apply italic formatting. CTRL+SHFT+K Format letters as small capitals. CTRL+EQUAL SIGN Apply subscript formatting (automatic spacing). CTRL+SHFT+PLUS SIGN Apply superscript formatting (automatic spacing). CTRL+SPACEBAR Remove manual character formatting. CTRL+SHFT+Q Change the selection to the Symbol font. View and copy text formats CTRL+SHFT+* (asterisk on numeric keypad does not work) Display nonprinting characters. SHFT+F1 (then click the text with the formatting you want to review) Review text formatting. CTRL+SHFT+C Copy formats. CTRL+SHFT+V Paste formats. Set the line spacing
CTRL+1 Single-space lines. CTRL+2 Double-space lines. CTRL+5 Set 1.5-line spacing. CTRL+0 (zero) Add or remove one line space preceding a paragraph. Align paragraphs CTRL+E Switch a paragraph between centered and left- aligned. CTRL+J Switch a paragraph between justified and left-aligned. CTRL+R Switch a paragraph between right-aligned and left- aligned. CTRL+L Left align a paragraph. CTRL+M Indent a paragraph from the left. CTRL+SHFT+M Remove a paragraph indent from the left. CTRL+T Create a hanging indent. CTRL+SHFT+T Reduce a hanging indent. CTRL+Q Remove paragraph formatting. Apply paragraph styles CTRL+SHFT+S Open Apply Styles task pane. ALT+CTRL+SHFT+S Open Styles task pane. ALT+CTRL+K Start AutoFormat. CTRL+SHFT+N Apply the Normal style. ALT+CTRL+1 Apply the Heading 1 style. ALT+CTRL+2 Apply the Heading 2 style. ALT+CTRL+3 Apply the Heading 3 style.
Left ALT+SHFT Switch between languages or keyboard layouts. +C Display a list of correction alternatives. +H Turn handwriting on or off. ALT+~ Turn Japanese Input Method Editor (IME) on 101 keyboard on or off. Right ALT Turn Korean IME on 101 keyboard on or off. CTRL+SPACEBAR Turn Chinese IME on 101 keyboard on or off. Function keys F1 Get Help or visit Microsoft Office Online. F2 Move text or graphics. F4 Repeat the last action. F5 Choose the Go To command (Home tab). F6 Go to the next pane or frame. F7 Choose the Spelling command (Review tab). F8 Extend a selection. F9 Update the selected fields. F10 Show KeyTips. F11 Go to the next field. F12 Choose the Save As command (Microsoft Office Button ). SHIFT+Function key SHFT+F1 Start context-sensitive Help or reveal formatting. SHFT+F2 Copy text. SHFT+F3 Change the case of letters. SHFT+F4 Repeat a Find or Go To action.
SHFT+F5 Move to the last change. SHFT+F6 Go to the previous pane or frame (after pressing F6). SHFT+F7 Choose the Thesaurus command (Review tab, Proofing group). SHFT+F8 Shrink a selection. SHFT+F9 Switch between a field code and its result. SHFT+F10 Display a shortcut menu. SHFT+F11 Go to the previous field. SHFT+F12 Choose the Save command (Microsoft Office Button ). CTRL+Function key CTRL+F2 Choose the Print Preview command (Microsoft Office Button ). CTRL+F3 Cut to the Spike. CTRL+F4 Close the window. CTRL+F6 Go to the next window. CTRL+F9 Insert an empty field. CTRL+F10 Maximize the document window. CTRL+F11 Lock a field. CTRL+F12 Choose the Open command (Microsoft Office Button ). CTRL+SHIFT+Function key CTRL+SHFT+F3 Insert the contents of the Spike. CTRL+SHFT+F5 Edit a bookmark. CTRL+SHFT+F6 Go to the previous window. CTRL+SHFT+F7 Update linked information in an Office Word 2007 source document.
CTRL+ALT+F1 Display Microsoft System Information. CTRL+ALT+F2 Choose the Open command (Microsoft Office Button ).
