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Lab 2: Microsoft Word 2007 - Applying Styles, Creating Outlines, and Tables, Lab Reports of Computer Science

University of Pittsburgh (Pitt) - Medical Center-Health SystemComputer Science

Step-by-step instructions for university students using microsoft word 2007 to apply styles, create outlines, and tables in a lab setting. It covers opening a document, applying styles to headings and creating new styles for defined terms, creating an outline, creating a footnote, and creating a table. The document also covers inserting a table of contents and inserting a picture.

Typology: Lab Reports

Pre 2010

Uploaded on 09/17/2009

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CS 0110
Lab 2: Microsoft Word 2007
1. Get the starting document
a. Open Microsoft Word 2007 using the Start menu (Start -> All Programs ->
Microsoft Office -> Microsoft Office Word 2007).
b. Open a web browser (Start -> Internet)
i. Go to the course website:
http://www.cs.pitt.edu/~lipschultz/teaching/cs0110_09sp.html
ii. Download “lab02-start.docx”
c. Switch to Word with Alt-Tab
d. Open the document. Here are two ways to open the document in Word:
i. Use Ctrl-O to bring up the Open dialog box
ii. Use the Office button in the top left corner and select Open to bring up the
Open dialog box.
2. Apply styles to the document
a. For the title at the beginning of the document (“Introduction to Computers”), apply the
“Title” style to it.
i. Highlight the entire title, there are three ways to do this:
1. Move the cursor to the beginning of the line (such as by using Ctrl-
Home), holding down shift, then moving the cursor to the end of the
line (such as by using End).
2. Triple-clicking on the line.
3. Moving the mouse to the margin on the left of that line. Your mouse
icon will change to an arrow pointing up and to the right. Clicking once
will highlight the line.
ii. Under the “Home” menu, in the “Styles” section, select the “Title” style.
b. For the two section headers (“1. Hardware” and “2. Software”), apply the “Heading 1”
style.
c. For the two subsections of the “Software” section (“2.1 Operating Systems” and
“Application Programs”), apply the “Heading 2” style.
3. Creating a new style
a. In the document, many terms are defined. Let’s make all terms italic when they are
defined.
b. Creating the style:
i. Highlight the first term (“central processing unit” in “The central processing unit
(CPU)…”).
ii. In the “Styles” section on the Ribbon, click the “More” button on the right (it’s
between the list of styles and the “Change Styles” button)
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CS 0110

Lab 2: Microsoft Word 2007

  1. Get the starting document a. Open Microsoft Word 2007 using the Start menu (Start -> All Programs -> Microsoft Office -> Microsoft Office Word 2007). b. Open a web browser (Start -> Internet) i. Go to the course website: http://www.cs.pitt.edu/~lipschultz/teaching/cs0110_09sp.html ii. Download “lab02-start.docx” c. Switch to Word with Alt-Tab d. Open the document. Here are two ways to open the document in Word: i. Use Ctrl-O to bring up the Open dialog box ii. Use the Office button in the top left corner and select Open to bring up the Open dialog box.
  2. Apply styles to the document a. For the title at the beginning of the document (“Introduction to Computers”), apply the “Title” style to it. i. Highlight the entire title, there are three ways to do this: 1. Move the cursor to the beginning of the line (such as by using Ctrl- Home), holding down shift, then moving the cursor to the end of the line (such as by using End). 2. Triple-clicking on the line. 3. Moving the mouse to the margin on the left of that line. Your mouse icon will change to an arrow pointing up and to the right. Clicking once will highlight the line. ii. Under the “Home” menu, in the “Styles” section, select the “Title” style. b. For the two section headers (“1. Hardware” and “2. Software”), apply the “Heading 1” style. c. For the two subsections of the “Software” section (“2.1 Operating Systems” and “Application Programs”), apply the “Heading 2” style.
  3. Creating a new style a. In the document, many terms are defined. Let’s make all terms italic when they are defined. b. Creating the style: i. Highlight the first term (“central processing unit” in “The central processing unit (CPU)…”). ii. In the “Styles” section on the Ribbon, click the “More” button on the right (it’s between the list of styles and the “Change Styles” button)

iii. Click on the “Save Selection as a New Quick Style…” menu option. iv. A dialog box will appear allowing you to name the style and set its properties. v. Give the style the name “Defined Term”. vi. Click the “Modify…” button. vii. In the new dialog box, click the italics button, then OK to save the changes. viii. Click “OK” to create the new style. c. Apply this style to the remaining terms: i. “microprocessor” in “CPUs are on a single integrated circuit, typically called a microprocessor.” ii. “operating system” in “The operating system is the core of the computer’s software.” iii. “application programs” in “The programs users directly interact with are application programs.”

  1. Creating an outline a. At the bottom of the “Hardware” paragraph, create a new line. Here is where we will add an outline for the types of hardware. b. The outline should contain the following text: CPU ALU (Arithmetic logic unit) Performs logic operations, such as AND, OR, NOT. Performs math operations the operations and type of numbers handled by the ALU differs from ALU to ALU Control Unit reads the instructions from memory controls the rest of the computer Memory stores all of the data and programs a computer has Volatile memory data is lost when power is lost RAM, cache, registers non-volatile memory data is saved when power is lost hard drives, flash drives, CDs, ...
  2. Creating a footnote a. Make the “collections of office programs” in the “Application Programs” subsection a footnote. b. Select and cut that phrase. Delete the parentheses that remain. c. Move the cursor to the end of “three major office suites”. d. Press Ctrl-Alt-F to create the footnote.

a. The table of contents will list each of the sections and subsections we created in the beginning (when we applied the “Heading 1” and “Heading 2” styles) and the page the sections start on. b. Return to the start of the document using a hotkey. c. Use another key (or key combination) to move to the end of the title. d. Press enter to create a new line after the title. Notice that this line is not part of the header. e. In the “References” menu, in the “Table of Contents” section, click the “Table of Contents” button. f. Select one of the automatic table options.

  1. Inserting a picture a. Move the cursor back to the end of the title. b. Use Alt-Tab to return web browser and download the computer.png file. c. Back in Word, insert the picture by clicking on the “Insert” menu, then “Picture” (in the “Illustrations” section). d. In the “Insert Picture” dialog box, find the file you downloaded and click “Insert”. This will insert the picture at the location your cursor is currently at. e. Let’s now format the picture so it fits better in the text. Notice that the ribbon has automatically changed to the “Format” menu for “Picture Tools”. In the “Arrange” section, click on the “Position” button and select the Text Wrapping button that shows the picture in the top right corner of the text (“Position in Top Right with Square Text Wrapping”). f. If the picture hides part of the table of contents, click and drag the picture up so all of the page references are visible.
  2. Changing the Margins a. In the “Page Layout” menu, in the “Page Setup” section, click on the “Margins” button. b. By default, Word 2007 uses a one-inch margin on all four sides. Change the margin to “Mirrored”, which has a larger margin on one side, which is better if the printed version will be bound into a book.
  3. Spell Check, Grammar Check, and Awkward Construction Check a. The “Review” menu provides many tools to review a document. In this section, you will use one of the most useful features of the “Review” menu: “Spelling & Grammar” (available in the Proofing section). b. While the checker is running, accept all changes suggested, except for “iWork”. For “iWork”, tell Word to ignore this word.
  4. Saving a. Use the keyboard to save the file under a new name. i. Press Alt. This will show the key to press for each of the menu options. Saving is done under the Office menu, so press F. ii. Press the A key to bring up the Save As dialog box. iii. Name the file after your last name, e.g. “Lipschultz”, then click Save. b. Finally, upload this document to the lab02 folder in the course FTP site.