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Lecture notes
B. Com Hons Sem III, Sub Code – BCH-3. Sub – Management Principles and Application Topic – Concept of Staffing – meaning, functions and benefit- Part 1 Prepared by- Dr. G. Vijayalakshmi. Faculty of Commerce, Karim City College.
Learning outcome after Part 1
- Definition and meaning of staffing
- Functions of staffing
- Benefits of staffing process
- Importance of staffing
- Characteristics of staffing
Staffing: Definition, Meaning, and Functions
Definition: Staffing can be defined as one of the most important functions of management. It involves the process of filling the vacant position of the right personnel at the right job, at right time.
Staffing is the process of hiring eligible candidates in the organization or company for specific positions. In management, the meaning of staffing is an operation of recruiting the employees by evaluating their skills, knowledge and then offering them specific job roles accordingly. Let us find out more about what is Staffing and what it entails along with its functions and characteristics.
It is a truth that human resource is one of the greatest elements of production for every organization because in any organization all other resources like- money, material, machine etc. can be utilized effectively and efficiently by the positive efforts of human resource.
Therefore it is very important that each and every person should get right position in the organization so as to get the right job, according to their ability, talent,
aptitude, and specializations so that it will help the organization to achieve the pre- set goals in the proper way by the 100% contribution of manpower. Thus it can be said that it is staffing is an essential function of every business organization.
Functions of Staffing
- The first and foremost function of staffing is to obtain qualified personnel for different jobs position in the organization.
- In staffing, the right person is recruited for the right job, therefore it leads to maximum productivity and higher performance.
- It helps in promoting the optimum utilization of human resource through various aspects.
- Job satisfaction and morale of the workers increases through the recruitment of the right person.
- Staffing helps to ensure better utilization of human resources.
- It ensures the continuity and growth of the organization, through development managers.
Benefits of Staffing Process
The benefits of an effective staffing function are as follows- Staffing process helps in getting right people for the right job at right time. The function of staffing helps the management to decide the number of employees needed for the organization and with what qualifications and experience.
Staffing process helps to improved organizational productivity. Therefore, through proper selection of employees in the organization, it can increase the quality of the employees, and through proper training, the performance level of the employees can also be improved.
It helps in providing job satisfaction to the employees and thus keeps their morale high. With proper training and development programmer, the employees get motivation and their efficiency improves and they feel assured of their career advancements.
In an organization, the behaviour of individuals is influenced by various factors which are involved such as education level, needs, socio-cultural factors, etc. Therefore, the human aspects of the organization have become very important and so that the workers can also be motivated by financial and non-financial incentives in order to perform their functions properly in achieving the objectives.
Building Higher Morale
The right type of climate should be created for the workers to contribute to the achievement of the organizational objectives. Therefore, by performing the staffing function effectively and efficiently, the management is able to describe the significance and importance which it attaches to the personnel working in the enterprise.
Characteristics of Staffing
People-Centred Staffing can broadly view as people-centred function and therefore it is relevant for all types of organization. It is concerned with categories of personnel from top to bottom of the organization. Blue collar workers (i.e., those working on the machines and engaged in loading, unloading etc.) and white collar workers (i.e., clerical employees). Managerial and Non Managerial personal. Professionals (eg.- Chartered Accountant, Company Secretary)
Responsibility of Manager Staffing is the basic function of management which involves that the manager is continuously engaged in performing the staffing function. They are actively associated with the recruitment, selection, training, and appraisal of his subordinates. Therefore the activities are performed by the chief executive, departmental managers and foremen in relation to their subordinates.
Human Skills Staffing function is mainly concerned with different types of training and development of human resource and therefore the managers should use human relation skill in providing guidance and training to the subordinates. If the staffing
function is performed properly, then the human relations in the organization will be cordial and mutually performed in an organized manner.
Continuous Function Staffing function is to be performed continuously which is equally important for a new and well-established organization. Since in a newly established organization, there has to be recruitment, selection, and training of personnel. As we compare that, the organization which is already a running organization, then at that place every manager is engaged in various staffing activities. Therefore, he is responsible for managing all the workers in order to get work done for the accomplishment of the overall objectives of an organization.
