Writing
Project Reports
Writing
Project Reports
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Guidelines and tips
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Report Writing: Steps, Types, and Tips, Study Guides, Projects, Research of English Literature
An overview of report writing, including the steps to follow in creating an effective report, different types of reports, and tips for writing a good report. It covers the importance of clarity, completeness, accuracy, and impersonal style in report writing.
Typology: Study Guides, Projects, Research
2020/2021
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Writing
Project Reports
Writing
Project Reports
What is a
report?
What is a
report?
A report is a systematic, well organized
document which defines and analyses a
subject or problem, and which may
include:
(^) The record of a sequence of events Interpretation of the significance of these events or facts (^) Evaluation of the facts or results of research presented Discussion of the outcomes a decision of course of action
A report is a systematic, well organized
document which defines and analyses a
subject or problem, and which may
include:
(^) The record of a sequence of events Interpretation of the significance of these events or facts (^) Evaluation of the facts or results of research presented Discussion of the outcomes a decision of course of action
Types of Reports:Types of Reports:
Research Report
Business Report
Scientific Report
Routine Report
Investigation Report
Project Report
Director’s Report
Research Report
Business Report
Scientific Report
Routine Report
Investigation Report
Project Report
Director’s Report
Report Structure: Report Structure: Title Page Table of Contents Abbreviations and (or) Glossary Acknowledgments Abstract Introduction Body Conclusion Bibliography Title Page Table of Contents Abbreviations and (or) Glossary Acknowledgments Abstract Introduction Body Conclusion Bibliography
Ideas for a Good Project Report:Ideas for a Good Project Report:
Do not ask a question
Don’t use first or second person- I, you,
we
Don’t use qualifiers that make you sound
uncertain such as might, may, be,
perhaps, etc.
Don’t use absolute qualifiers that mean
everything, all, none always, never. These
are too hard to prove.
Do not ask a question
Don’t use first or second person- I, you,
we
Don’t use qualifiers that make you sound
uncertain such as might, may, be,
perhaps, etc.
Don’t use absolute qualifiers that mean
everything, all, none always, never. These
are too hard to prove.
Avoid some aspects of informal English: Avoid some aspects of informal English:
Be more precise
Avoid overuse of brackets; don’t use
exclamation marks or dashes; avoid direct
questions; don’t use “etc.”
Always use capital letters appropriately and
never use the type of language used I
texting!
Be more precise
Avoid overuse of brackets; don’t use
exclamation marks or dashes; avoid direct
questions; don’t use “etc.”
Always use capital letters appropriately and
never use the type of language used I
texting!
Features of Report Writing: Features of Report Writing: Good Report has: A Proper Date and Signature Has a Reference to Relevant Details Follows an Impartial Approach Has all Essential Technical Details Is presented in a Lucid Style Is a Reliable Document Is arranged in a Logical Manner Good Report has: A Proper Date and Signature Has a Reference to Relevant Details Follows an Impartial Approach Has all Essential Technical Details Is presented in a Lucid Style Is a Reliable Document Is arranged in a Logical Manner
Editing ChecklistEditing Checklist General Layout- is the title page clear, accurate and complete? Is the contents page clearly laid out and accurate? Do you have a margin of about 1” or 2.5 cm? Are your lines spaced as per the instructions? Are all pages numbered, if necessary? Have you avoid unnecessary use of bold, italic and color type? Have you used a standard font (Times, Arial, etc.)? It is large enough? General Layout- is the title page clear, accurate and complete? Is the contents page clearly laid out and accurate? Do you have a margin of about 1” or 2.5 cm? Are your lines spaced as per the instructions? Are all pages numbered, if necessary? Have you avoid unnecessary use of bold, italic and color type? Have you used a standard font (Times, Arial, etc.)? It is large enough?
IntroductionIntroduction What is the setting of the problem? This is in other words, the background… What exactly is the problem you are trying to solve? This is the problem statement Why is the problem important to solve? This is the motivation How is the rest of the report organized? What is the setting of the problem? This is in other words, the background… What exactly is the problem you are trying to solve? This is the problem statement Why is the problem important to solve? This is the motivation How is the rest of the report organized?
Technical Sections:Technical Sections: Outlines- for sections which may be huge, have a rough outline at the beginning of that sections Use of figures- whenever necessary, explain all aspects of a figure and do not leave the reader wondering as to what the connection between the figure and the text is. Terminology- define each terms or symbol before you use it, or right after its first use. Stick to a common terminology Outlines- for sections which may be huge, have a rough outline at the beginning of that sections Use of figures- whenever necessary, explain all aspects of a figure and do not leave the reader wondering as to what the connection between the figure and the text is. Terminology- define each terms or symbol before you use it, or right after its first use. Stick to a common terminology
Planning and ResearchPlanning and Research Try not to gather too much information. Reject anything which is not 100% relevant. When making notes, try to summarize the main points as concisely as possible. Remember to make a comprehensive record of any sources consulted in order to be able to correctly reference these Make a record of the research methods you used. Try not to gather too much information. Reject anything which is not 100% relevant. When making notes, try to summarize the main points as concisely as possible. Remember to make a comprehensive record of any sources consulted in order to be able to correctly reference these Make a record of the research methods you used.
CoherenceCoherence
Does it all make sense? (especially to
another person)
Do sentences, paragraphs and sections
run together smoothly?
Is everything irrelevant?
Is the language as concise as possible?
Does it all make sense? (especially to
another person)
Do sentences, paragraphs and sections
run together smoothly?
Is everything irrelevant?
Is the language as concise as possible?
ReferencingReferencing Are all your sources always acknowledged? Is your referencing accurate and consistent? Is your list of references complete and in correct format? Do all your references appear in your bibliography or list of references? Are all the beginning and the end of quotes clearly indicated? Are all your sources always acknowledged? Is your referencing accurate and consistent? Is your list of references complete and in correct format? Do all your references appear in your bibliography or list of references? Are all the beginning and the end of quotes clearly indicated?
StyleStyle
Have you avoided colloquial language?
Have you avoided personal language
where necessary?
Is your language as clear and concise and
possible?
Is your vocabulary varies, but always
appropriate?
Have you avoided colloquial language?
Have you avoided personal language
where necessary?
Is your language as clear and concise and
possible?