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LONG (FORMAL)

REPORT Ch.

FORMAT AND SECTIONS

LONG REPORT

 Long or formal report is usually an expansion of short or informal report.

 It involves greater length and depth of discussion of more complex problems

 It is written to discuss problems or decisions that may affect the future of the departments involved or of the company, for example the feasibility report of a new branch office

PREFATORY SECTIONS CONTD.

 Title fly and Internal title include:

 a blank sheet before the internal title page

 internal title page comprises of report title, author name and prepared for, prepared by, captions

PREFATORY SECTIONS CONTD.

 Letter or Memorandum of transmittal: declares the final submission of the report and acknowledgements

 Transmittal letter also includes:

 authorization, transmittal details (declaration of submission)

 background/methodology

 main idea of the report

 courteous ending with acknowledgements

PREFATORY SECTIONS CONTD.

 The topics under Abstract include:

 purpose, scope, background

 data analysis, methods of research

 current issues, causes/effects

 problems analysis, results

 solution criteria

 conclusions, recommendations, benefits etc.

 After the summary include the discussion of topics or body of the report

SUPPLEMENTAL SECTIONS

 The supplemental sections come after the body of the report

 These include: Bibliography, footnotes or endnotes,

 Appendixes: which include topics which are not part of main report but are necessary for understanding of subject, e.g legal issues related to a project

 Glossary or meanings of important terms

 Index--list of topics in alphabetical order