Microsoft PowerApps & Flow Licensing: Understanding User Requirements and Editions, Schemes and Mind Maps of Technology

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The Microsoft PowerApps & Flow Licensing Guide | November 2016

Microsoft

PowerApps &

Microsoft

Flow

Licensing

Guide for

Partners

November 2016

Contents

• The Microsoft PowerApps & Flow Licensing Guide | November
  • Introduction to Microsoft PowerApps & Microsoft Flow
    • Subscription Licensing Requirements
  • Microsoft PowerApps
    • Overview
    • PowerApps included with Office 365 and Dynamics
    • Comparison of PowerApps Editions
  • Microsoft Flow Licensing
    • Overview
    • Comparison of Microsoft Flow Editions
  • Data connectors
  • Microsoft PowerApps & Microsoft Flow Add-ons
    • Data storage Add-on
    • File storage Add-on
    • Premium environment Add-ons
    • Flow Add-on...............................................................................................................................................................................................................
  • Licensing Programs
  • Microsoft Volume Licensing
    • What is Volume Licensing?
    • Eligible Volume Licensing Programs
  • Cloud Solution Provider Program (CSP)
    • Free Trial
  • Frequently Asked Questions
  • Links for Additional Information

Microsoft PowerApps Overview PowerApps

PowerApps included with Office 365 and Dynamics 365 PowerApps capabilities are included with certain Office 365 and Dynamics 365 subscriptions. The table below provides an overview of the qualifying licenses and PowerApps capabilities included. For a more detailed explanation of the included capabilities refer to the ‘Comparison of PowerApps Editions’ table in this guide. Comparison of PowerApps Editions The table below compares service features and capacities across editions. PowerApps for Office 365 PowerApps for Dynamics 365 PowerApps Plan 1 $7 USD / user / month PowerApps Plan 2 $40 USD / user / month Run apps using browser and PowerApps mobile for iOS, Android and Windows

Run apps in context of SharePoint Online and SharePoint mobile

Create apps Unlimited Unlimited Unlimited Unlimited Automate workflows Includes Flow for Office 365 Includes Flow for Dynamics 365 Includes Flow Plan 1 Includes Flow Plan 2

Create environments to deploy your apps, flows and database (per user) 1

Collaborate with co-workers on apps Unlimited Unlimited Unlimited Unlimited Supports data policies established by the Office 365 administrator

View apps usage across your company and get reports on activity (coming soon)

Establish company policies regarding the usage of different connections and apps

(^1) Pooled across all users in a tenant. (^2) On-premises connectivity is not available for Office Business and Office Enterprise E1 SKUs. (^3) The full capabilities in the PowerApps Plan 2 tier column above are also available as a part of these plans:

• Dynamics 365 Enterprise Edition Plan 1
• Dynamics 365 Enterprise Edition Plan 2
• Dynamics 365 Business Edition Plan

Microsoft Flow Licensing Overview Microsoft Flow is included in certain Office 365 and Dynamics 365 offers via PowerApps. Refer to the PowerApps section of this guide for details. In addition to being available as part of Office 365 and Dynamics 365, Microsoft Flow is available as a standalone service for scenarios that only require workflow. Flow P1 is designed to meet the needs of individual users who need to create and run flows across all supported data sources, including the Common Data Model (CDM) Flow P2 includes everything in Flow P1 and adds administrative capabilities such as policy and usage as well as higher flow capacities. Comparison of Microsoft Flow Editions The table below compares service features and capacities across editions. Microsoft Flow Microsoft Flow for Office 365 Microsoft Flow for Dynamics 365 Microsoft Flow Plan 1 $5 USD / user / month Microsoft Flow Plan 2 $15 USD / user / month Create unlimited automated workflows and powerful multi- step processes

Maximum number of runs per month

(^2) On-premises connectivity is not available for Office Business and Office Enterprise E1 SKUs, and are limited to Office or Dynamics services for those plans respectively. (^3) These plans do not allow you to share connections or custom APIs with other people in your company. (^4) The full capabilities in the Microsoft Flow Plan 2 tier column above are also available as a part of these plans:

• Microsoft PowerApps Plan 2
• Dynamics 365 Enterprise Edition Plan 1
• Dynamics 365 Enterprise Edition Plan 2
• Dynamics 365 Business Edition Plan (^5) Connectivity will be limited to the services you have. Data connectors Microsoft PowerApps and Microsoft Flow rely on a common set of connectors to provide access to business data. These connectors are divided into three categories (Standard, Premium, and Enterprise Integration) which align to the use rights across the various service editions. As new connectors become available they will be added to one of the categories below. Standard Premium Common cloud services and open protocols Microsoft Services These services or protocols are what every modern worker needs to manage their day-to-day work. They span from social media to cloud file storage. You can use any service from Microsoft. Some may be free and others paid. Unlike the other three tiers these services are guaranteed to be available if you’re using them elsewhere. Professionals from sales to marketing to software development rely on these services to get their job done. These services are generally tailored to specific verticals. If a service is available for free, or it’s an open protocol, it likely is in this tier If a service is provided by Microsoft, then it is in this tier. If a service requires monthly or annual licenses, it’s probably in this tier Some examples include:
• Box.com
• Dropbox
• Facebook
• FTP
• GitHub
• Google Drive
• Google Sheets
• HTTP
• Instagram
• RSS
• Mail
• SFTP
• Slack
• SMTP Some examples include:
• Azure Blob
• BizTalk Server
• Dynamics CRM
• Excel
• Microsoft Translator
• Office 365
• Office 365 Users
• OneDrive
• OneDrive for Business
• Outlook.com
• Project Online
• Service Bus
• SharePoint Some examples include:
• DB
• DocuSign
• Lithium
• MailChimp
• Mandrill
• MySQL
• Oracle DB
• Salesforce
• UserVoice
• Zendesk

• Trello
• Twilio
• Twitter
  • Microsoft SQL
  • Wunderlist
  • Yammer Microsoft PowerApps & Microsoft Flow Add-ons PowerApps apps utilizing the Common Data Model (CDM) will consume varying quantities of Data storage, File storage, and may require different kinds of PowerApps environments. Apps may utilize flows, or flows may be run separately from apps. Each type of per user license (Office 365, Dynamics 365 apps, Dynamics 365 Plans, and the standalone P and P2 licenses) include capacities of one of more of these four basic resources. These resource entitlements are pooled, and shared across users, at the customer tenant level. Once the total pool has been exhausted for a given resource additional capacity may be purchased through one of the following add-ons. Capacity purchased through add-ons is added to the same tenant level capacity pool the per user entitlements are placed in. Data storage Add-on Application data stored in the Common Data Model (CDM) is consumes the ‘Data storage’ resource. For every additional: Added cost / month: 1GB Data storage $ File storage Add-on Files stored in the Common Data Model (CDM) is consume the ‘File storage’ resource. For every additional: Added cost / month: 500GB File storage $ 50 Premium environment Add-ons Application data stored in the Common Data Model (CDM) is stored in a specific environment. Each tenant may have one or more of the environments listed in the table below. PowerApps included with Office 365 and Dynamics 365, as well as the standalone P1 and P2 per user licenses all utilize the ‘Standard’ environment by default. Premium environments may be purchased to enable larger database, file storage, and custom entity limits. Environments are licensed on a ‘per environment’ basis within each customer tenant. Users within the tenant may run apps associated with one or more environments at no additional cost on a user basis.

Microsoft Volume Licensing website to learn more about how to buy through Volume Licensing, find a reseller partner, and more. Eligible Volume Licensing Programs

• Enterprise Agreement: The Microsoft Enterprise Agreement (EA) is the licensing program for commercial and government organizations that want to standardize IT across the enterprise yet retain the flexibility to choose from on-premises and cloud services. The EA includes attractive volume pricing, the flexibility to transition to cloud services at your own pace, and simplified license management though a single company-wide agreement. Learn more.
• Enterprise Subscription Agreement: An option under the Enterprise Agreement that provides lower initial cost based on a three-year subscription, the ability to increase or decrease subscription counts on an annual basis, and non-perpetual licenses that end with your subscription term. Learn more.
• School Enrollment: The School Enrollment is for primary/secondary schools and preschools and offers the simplicity of licensing all products organization-wide where you can order any product for a quantity that matches the annual count of your organization's PCs/devices. Learn more.
• Enrollment for Education Solutions (under the Campus and School Agreement): The Enrollment for Education Solutions (EES) is a subscription licensing offering available to both primary/secondary and higher education institutions and offers the simplicity of counting people instead of PCs/devices and the flexibility to add additional products in any quantity as needed. Learn more.
• Microsoft Products and Services Agreement (MPSA) - The new Microsoft Products and Services Agreement (MPSA) is a single agreement for your Online Services, software, and Software Assurance purchases across your organization. It can save time and money by combining purchase points for the best price level and reducing the administrative overhead associated with managing multiple agreements. Learn more. Cloud Solution Provider Program (CSP) The Microsoft Cloud Solution Provider program enables partners to directly manage their entire Microsoft cloud customer lifecycle. Partners in this program utilize dedicated in-product tools to directly provision, manage, and support their customer subscriptions. Partners can easily package their own tools, products and services, and combine them into one monthly or annual customer bill. Free Trial You can sign-up for a free 30-day trial of Microsoft PowerApps and/or Microsoft Flow. At any time during your trial you can activate your subscription. Frequently Asked Questions

Which PowerApps capabilities are included with Dynamics 365 applications and Plans?

PowerApps and Microsoft Flow capabilities are included in all the Dynamics 365 applications and Team Members subscriptions so that users can create, modify and use mobile apps based on Dynamics 365

data. Dynamics 365 Business and Enterprise edition Plans include PowerApps P2, which provides users full create and run capabilities across data sources including the ability to model business data in the Common Data Model (CDM).

My users have PowerApps and Flow use rights via O365 and Dynamics applications. When

would I need to also license them with standalone P1 or P2 licenses?

O365 and Dynamics applications include PowerApps and Flow use rights that are limited to the data sources associated with these services plus the ‘standard connectors’ for common cloud services. If you need users to run applications that access data outside this scope (ex. Salesforce, the Common Data Model, SAP, etc.) these users will need a PowerApps P1 license. If you need users to run applications that access data outside the scope of O365 or Dynamics apps, and need the ability to model business data in the Common Data Model, or perform administrative tasks such as viewing usage and setting policy they will need a PowerApps P2 license.

Beyond the per user licenses that provide my company’s employees with access to PowerApps

and Flow are there additional licenses I need to purchase?

As your organization builds and uses applications and flows you will consume one or more of the four platform resources shown below. Depending on the type of per user licenses you have you may already have a capacity allocation of one or more of these resources. If your organization’s total usage of a given resource exceeds the capacity included with your per user licenses you may purchase additional capacity through add-on licenses. Table indicates if the license type includes a capacity allocation of each resource.

How do the per user capacity allocations of resources work? Are the limits enforced on a per

user basis or a per tenant basis?

The ‘flows run’ ‘Data storage’ ‘File storage’ As your organization builds and uses applications and flows you will consume one or more of the four platform resources shown below. Depending on the type of per user licenses you have you may already have a capacity allocation of one or more of these resources. If your organization’s total usage of a given Links for Additional Information Microsoft PowerApps site (^) https://powerapps.microsoft.com/ Microsoft Flow site https://flow.microsoft.com/