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Microsoft Word 2007: Beginning Topics
Course Outline & Guide
1. Microsoft Word 2007 – Overview
1..a What is it? Word 2007 is the latest and greatest word processing application from Microsoft. It is one of the many software programs that make up MS Office 2007 which is available only for the Windows PC operating system. It is used for creating basic letters to more complex documents like newsletters, manuals, forms, and now blogs 1..b Previous versions: 1..b..i Windows PC: Office 2003 – is compatible with 2007 if the updated compatibility package is downloaded and installed http://office.microsoft.com/en-us/products/HA101686761033.aspx 1..b..ii Apple Mac: Office 2004 – still the latest version (2007 is not available for the Mac) and has no compatibility with the Windows PC 2007 version. However, if a file that is created using Word 2007 is saved as a .doc then it could be opened using Apple Office 2004 1..c It is recommended that during the installation of Office 2007 you also uninstall your older version(s) of Office. Although you can have multiple versions installed at the same time you will encounter problems. The most noteworthy issue is trying to open two versions of one program. For instance, if you open both Word 2003 and Word 2007, then restart your computer you will find that Word will not open right away. In fact, your computer will need to reinstall upon trying to open Word 2003 or Word 2007 taking a considerable amount of time
2. The new Office 2007 interface
1..b..iii What is this? Known as a Graphical User Interface (GUI) it uses windows, icons, pull-down menus, and the mouse to make using the program easier to learn and work with 1..b..iv Title bar 1..b..iv..i File name, format, mode, application 1..b..v Quick Access Toolbar
1..b..v..i Save , Undo , redo , and the toolbar is completely customizable 1..b..vi The Office button 1..b..vi..i Similar to the Word 2003 File menu 1..b..vi..ii New, Open, Convert, Save, and so on… 1..b..vi..ii..1 Those with arrows have additional commands you can choose 1..b..vi..iii Buttons in bottom right 1..b..vi..iii..1 Word Options 1..b..vi..iii..2 Exit Word 1..b..vii The Word Ribbon 1..b..vii..i Biggest interface change from previous versions 1..b..vii..ii Home , Insert , Page Layout , and so on… 1..b..vii..iii The Ribbon is context sensitive 1..b..vii..iii..1 It may change depending on what you do 1..b..vii..iv Each Tab has a number of groups 1..b..vii..iv..1 When you hover your mouse pointer over a group item information will typically appear 1..b..vii..v In the bottom right of most group panels you’ll find a little diagonal arrow 1..b..vii..v..1 Hover to discover shortcut 1..b..vii..v..2 Click to launch a new window for more options and choices within that group 1..b..vii..vi The Help button (circle w/ a question mark inside) is located above and to the right of the Ribbon 1..b..vii..vi..1 Once selected a new Word Help window appears 1..b..vii..vi..1..a Help Categories 1..b..vii..vi..1..b Select any Topic under Browse Word Help to find more helpful Subtopics 1..b..vii..vi..1..c Help Search 1..b..vii..vi..1..c..i Click inside the textbox, type a topic, and click Search 1..b..vii..vi..2 You can also navigate and find other helpful options (like Home and Print ) on the toolbar located near the top of the Help window 1..b..vii..vii Keyboard shortcuts 1..b..vii..vii..1 The Alt key turns on all visible shortcuts (numbers and letters)
3..e..ii..4 Word Document will save as a Word 2007 document (.docx) and is not compatible with older versions unless the compatibility package was installed on the computer that tries to open the file 3..e..iii Keyboard shortcut: Ctrl+S 3..e..iv To save as an older file format 1..b..vii..vi..1..c..ii Select Office Button > Save As > Word 97- 1..b..vii..vi..1..c..ii..a This will save as a .doc 1..b..vii..vi..1..c..iii In the Title bar it now shows the document is a. doc and you are working in the Compatibility Mode 1..b..vii..vi..1..c..iii..a This means that you will not have the new Word 2007 specific features 1..b..vii..vi..1..c..iii..b This also means your Word 97-2003 document is compatible with the older versions of Word 3..e..v Close this file, create a new Word 2007 document and save as a yourname.docx
4. Visual aids
4..a What are these? Visual aids help you with creating and editing your documents. They help with the layout and design in getting you precise measurements and better ways to view 4..b Rulers 1..b..vii..iii..2 On the Ribbon, select the View tab > in the Show/Hide group > click Ruler 1..b..vii..iii..3 The rulers show the page by inches 1..b..vii..iii..4 In the top and left rulers there are Margin Markers indicated by the division of white and blue 1..b..vii..iii..5 The arrows, boxes, and L’s indicate indenting and tabs 4..c Views 1..b..vii..iv..2 Can be found on the Ribbon and the Status Bar (bottom right) 1..b..vii..iv..2..1 On the Ribbon, select the View tab > in the Document Views group 1..b..vii..iv..2..2 Print Layout View 1..b..vii..iv..2..2..a This is should be primary working view
1..b..vii..iv..2..2..b What you see is what it will look like when you print the document 1..b..vii..iv..2..3 Full Screen Reading 1..b..vii..iv..2..3..a Ideal for reading long documents, not for editing 1..b..vii..iv..2..3..b Use the arrow navigation in the top of the window 1..b..vii..iv..2..4 Web Layout 1..b..vii..iv..2..4..a What the page would look like if saved for the Web 1..b..vii..iv..2..5 Outline 1..b..vii..iv..2..5..a Working in an outline with multiple levels 1..b..vii..iv..2..6 Draft 1..b..vii..iv..2..6..a Strictly work on content while not concerned with layout 4..d Zoom 1..b..vii..v..3 125% default 1..b..vii..v..4 Zoom Slider 1..b..vii..v..4..1 Bottom right corner 1..b..vii..v..5 View Tab 1..b..vii..v..5..1 Zoom 1..b..vii..v..5..1..a One page, two pages, 100% and so on… 1..b..vii..v..6 Easiest way to zoom Ctrl + [your mouse scroll]
5. Orientation
5..a What is this? 1..b..vii..vii..5 Two different ways to layout your document 5..b On the Ribbon, select the Page Layout tab > in the Page Setup group > click Orientation > Portrait or Landscape
6. Margins
1..b..iv..ii What is this? A margin is the space between the text and the edge of the printed paper at the top, bottom, left, and right of the page 1..b..iv..iii Margins by default if changed will change for the entire document 1..b..iv..iii..i To change the margin visually, simply move your mouse pointer into the left margin on the ruler and then click and drag to set your new margin
1..b..v..vi..i Highlight one or more words then simply type new text to replace the older text 1..b..v..vi..ii Highlight one or more words then tap the Delete key on the keyboard to delete the text 1..b..v..vii Edit text one letter at a time 3..e..ii..5 Click just before or inside any word and tap the Delete key on the keyboard to delete the letter or space to the right 3..e..ii..6 Click just after or inside any word and tap the Back Space key on the keyboard to delete the letter or space to the left 1..b..v..viii Select the paragraph 1..b..vii..vi..1..d Create a paragraph 1..b..vii..iv..2..6..b Select all of your text, and then delete it 1..b..vii..iv..2..6..c To quickly create a paragraph for testing in Word, type =rand() 1..b..vii..vi..1..e Select a paragraph 1..b..vii..vi..1..e..1 Click and drag as before to select the paragraph 1..b..vii..vi..1..e..2 Triple click inside the paragraph 1..b..vii..vi..1..e..3 Move your mouse to the left of the paragraph in the margin and click twice 1..b..v..ix Selecting the entire document 1..b..vii..vi..1..c..iv On the Ribbon, select the Home group > in the Editing group > click Select > Select All 1..b..vii..vi..1..c..v Use the keyboard shortcut, Ctrl+A 1..b..vii..vi..1..c..vi Click and drag in the margin to the left throughout the entire document
8. Formatting text
1..b..vi..iv What is this? Formatted text has control codes indicating the fonts, bold or italic type, margins, indents, columns, tabs, headers and footers, and other attributes 1..b..vi..v Resize text 1..b..vi..v..i Select any letter, number, word, sentence, or paragraph 1..b..vi..v..ii On the Ribbon, select the Home tab >
in the Font group > click A^ or^ A
1..b..vi..v..iii On the Ribbon, select the Home tab > in the Font group > click on the down arrow to open a menu of different sizes, then hover over some of
the sizes and watch how the text in the document changes 1..b..vi..vi Basic style changes 1..b..vi..vi..i On the Ribbon, select the Home tab > in the Font group > Hover over: 1..b..vi..vi..i..1 B for Bold 1..b..vi..vi..i..2 I for italics 1..b..vi..vi..i..3 U for Underline 1..b..vi..vi..i..3..a There is also a dropdown menu for more underline options 1..b..vi..vii “Highlighting” text 1..b..vi..vii..i “ Highlight ” selected text 1..b..vi..vii..i..1 Select any letter, number, word, sentence, or paragraph 1..b..vi..vii..i..2 On the Ribbon, select the Home tab > in the Font group > click Text Highlight Color (down arrow for dropdown menu) 1..b..vi..vii..i..2..a Choose Yellow 1..b..vi..vii..ii “ Highlight ” any text 1..b..vi..vii..ii..1 Do not select any text 1..b..vi..vii..ii..2 On the Ribbon, select the Home tab > in the Font group > click Text Highlight Color (button) 1..b..vi..vii..ii..3 Simply click and drag over the text you want to “ highlight” 1..b..vi..vii..ii..4 To turn the “ highlighter ” off select the Text Highlight Color button again 1..b..vi..vii..iii To get rid of a text “ highlight ” 1..b..vi..vii..iii..1 Select the text that has the highlight 1..b..vi..vii..iii..2 On the Ribbon, select the Home tab > in the Font group > click Text Highlight Color (down arrow for dropdown menu) > No Color
9. Viewing format
1..b..vii..ix What is this? Sometimes it will be beneficial for you to view the hidden information regarding the formatting attributes 1..b..vii..x On the Ribbon, select the Home tab > in the Paragraph group > click Show/Hide 1..b..vii..x..i Word keeps formatting information stored in these invisible markings 1..b..vii..xi More information on these formatting marks
2007 treats a paragraph as any section of text that has paragraph formatting. Paragraph formatting is created by a character known as a line return at the end of the paragraph. 11..b Indenting 3..e..ii..2..d Click before the first letter of the first paragraph and tap the Tab key on your keyboard to indent the first line 3..e..ii..2..d..1 Will indent using a 1/2 inch default 3..e..ii..2..d..2 Every other line in the paragraph stays the same 3..e..ii..2..d..3 The indent change is also indicated in the ruler 3..e..ii..2..e Using the Ribbon 3..e..ii..2..e..1 Click before the first letter of the second paragraph 3..e..ii..2..e..2 On the Ribbon, select the Home tab > in the Paragraph group > click Increase Indent 3..e..ii..2..f Indent an entire paragraph 3..e..ii..2..f..1 Click once in the left margin on the same row as the second line of the third paragraph 3..e..ii..2..f..2 On the Ribbon, select the Home tab > in the Paragraph group > click Increase Indent 3..e..ii..2..g Advanced Indents 3..e..ii..2..g..1 To indent using a precise measurement other than the default setting 3..e..ii..2..g..1..a Create a new set of paragraphs with =rand() 3..e..ii..2..g..1..b Select the first new paragraph 3..e..ii..2..g..1..c On the Ribbon, select the Page Layout tab > in the Paragraph group > click Indent > Left or Right 11..c Spacing 11..c..i Spacing in between paragraphs 11..c..i..1 Click inside the paragraph you want to change spacing before or after 11..c..i..2 On the Ribbon, select the Page Layout tab > in the Paragraph group > click Spacing > Before (arrow(s) to the right) or After (arrow(s) to the right)
11..c..i..2..a You can also select multiple paragraphs to change the spacing in between all of them 11..c..ii Line Spacing 11..c..ii..1 Click inside the paragraph you want to change the line spacing 11..c..ii..2 On the Ribbon, select the Home tab > in the Paragraph group > click **Line Spacing
** select the amount of spacing you want 11..d Tabs 11..d..i To the left of the top ruler there is a button for tabs 11..d..ii Using the tab button 11..d..ii..1 Simply click on the button to cycle through the different tabs 11..d..ii..2 Hover over the button to see which tab you selected and are working with 11..d..iii Example on how to use the tab button 11..d..iii..1 Click before the first letter of the second new paragraph 11..d..iii..2 Choose Left Indent from the tab button selections 11..d..iii..3 Click anywhere inside the ruler to set the Left Indent 11..d..iii..4 Tap the Tab key on your keyboard to indent the first line to the location you just set
12. Cut, Copy, Paste, and Move text
12..a What are these? These are options for you to cut, copy, paste, or move selections of text and other objects in you document 12..b Copy and Paste one word 1..b..vii..vi..1..c..ii..d Select any word 1..b..vii..vi..1..c..ii..e On the Ribbon, select the Home tab > in the Clipboard group > Copy 1..b..vii..vi..1..c..ii..f Click into the new location for the word you copied 1..b..vii..vi..1..c..ii..g Right-click on your mouse and from the menu choose Paste from the menu 1..b..vii..vi..1..c..ii..h Keyboard shortcuts 1..b..vii..vi..1..c..ii..h..1 Copy - Ctrl+C 1..b..vii..vi..1..c..ii..h..2 Paste - Ctrl + V 12..c Cut and Paste Special blocks of text 1..b..vii..vi..1..c..iii..c Select any word 1..b..vii..vi..1..c..iii..d On the Ribbon, select the Home tab > in the Clipboard group > click Copy or simply
1..b..vi..iii..6..v Choose the Cancel button to close the window 1..b..vi..iii..6..vi The keyboard shortcut to find: Ctrl +F 1..b..vi..iii..7 Replace Text 1..b..vi..iii..7..i Begin from the top of the document 1..b..vi..iii..7..i..1 Use the Ctrl+Home keyboard shortcut 1..b..vi..iii..7..ii Open the Replace window 1..b..vi..iii..7..ii..1 Use the keyboard shortcut: Ctrl+H 1..b..vi..iii..7..ii..2 or: on the Ribbon, select the Home tab > in the Editing group > click Replace 1..b..vi..iii..7..iii Type in the word(s) you want to find 1..b..vi..iii..7..iv Type in the word(s) you want to use to replace 1..b..vi..iii..7..v Select the Find Next button 1..b..vi..iii..7..v..1 Either select Replace , Replace All , or Find Next 1..b..vi..iii..7..vi Choose the Cancel button to close the window
15. Spell check
3..e..vi What is this? A way for you to check and potentially correct your spelling mistakes 3..e..vii At the end of the document, start a new line by typing, This year I will not make a songle misteake. 3..e..viii The red jagged underline indicates that MS Word identified the word as a misspelling 1..b..vii..iv..2..4..b A Quick fix 1..b..vii..iv..2..4..b..1 Move your mouse pointer into the possibly misspelled word and right- click 1..b..vii..iv..2..4..b..2 From the list of word options in the menu, select the correctly spelled word 1..b..vii..iv..2..4..c To Check the entire document 1..b..vii..iv..2..4..c..1 Start from the beginning of the document 1..b..vii..iv..2..4..c..1..a Ctrl+HOME 1..b..vii..iv..2..4..c..2 On the Ribbon, select the Review tab > in the Proofing group > click Spelling & Grammar
1..b..vii..iv..2..4..c..3 In the new window choose from the buttons on the right to edit your document as you move through the document 1..b..vii..iv..2..4..c..4 The red line indicates a possible spelling error and the green line indicates a possible grammatical error
16. Thesaurus
16..a What is this? A dictionary of synonyms and antonyms 16..b Find a synonym for a word quickly 1..b..vii..vi..1..e..4 Right-click inside the word you want to change 1..b..vii..vi..1..e..5 Hover your mouse pointer over Synonyms 1..b..vii..vi..1..e..6 Select the appropriate word 16..c More comprehension way to find a synonym 16..c..i Select the same word in your document 16..c..ii On the Ribbon, select the Review tab > in the Proofing group > click Research 16..c..ii..1 A column will appear to the right of the screen 16..c..ii..2 Choose, Thesaurus: English (U.S.) 16..c..ii..3 Your search will return a number of possible words 16..c..ii..4 Move your mouse pointer into the word 16..c..ii..4..a Click on the down arrow to the right to get a menu of options 16..c..ii..4..b Make your selection of what you want to do
16..c..iii Click on the X^ in the top right corner of the
column to close
17. Printing basics
17..a What is this? Printing is simply that, printing all or part of your document on a hard copy like letter sized paper 17..b Always save your paper first, Ctrl+S 17..c Select, Office Button > Print > Print Preview 17..d Click on the page to Zoom in or out 17..e Review the Ribbon as it has many options in Print Preview 17..f If you were satisfied with the way it would print then you would select Print or if you wanted to continue to edit the document then you would select the Close Print Preview button
