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- The Procurement Manager has just returned form a Departmental Strategic Planning session. He meets with his staff to create an action plan to complete activities within the next year that will allow the procurement function to support the Departmental Strategic Plan Goals and Objectives. Which of the following types of activities occur during the implementation of the action plan? A) Strategic Planning B) Tactical C) Mission Control D) Deliverable - CORRECT ANSWERS ✔✔Tactical The Province of Quebec has a Mission statement that includes an expression of support for citizen health through recreation as: "One of the best places in the world for access to the top recreational fitness facilities." Indeed, the Provincial Legislature has budgeted several million dollars for that purpose and their Recreation Department has engaged with the Procurement Function to spend their budget for these facilities prudently. To align with this mission, what should the procurement function include in their annual strategic buying plan? A) Several pre-bid conferences throughout the year. B) Time allotted to tear down old facilities. C) A tour of fitness facilities in Victoria in order to see what they have.
D) Conducting a procurement engagement for fitness facilities. - CORRECT ANSWERS ✔✔Conducting a procurement engagement for fitness facilities. Which of the following activities best describe the Public Procurement Value and Guiding Principle of "Service"? A) Procuring in accordance with the Entity's policies. B) Respond to personal e-mail efficiently, with due diligence. C) Maximize the public trust and avoid participation in any investigation of the actions of entity employees with regard to procurement. D) Maintain a customer focus wile meeting the needs and protecting the interests of the organization and the public. - CORRECT ANSWERS ✔✔Maintain a customer focus wile meeting the needs and protecting the interests of the organization and the public. Which of the following options describes an important consideration when developing a strategic plan? A) Only upper management should develop long range plans. B) Mission statement is specific and detailed. C) Goals and objectives should be long term. D) Each element is aligned with and supports the other elements. - CORRECT ANSWERS ✔✔Each element is aligned with and supports the other elements. Tu wants to ensure her team has a smooth transition to instituting a new policy. Which of the following is an appropriate strategy to use? A) Brief the entity's upper management with end user stakeholders
B) It is an annex to international agreements. C) It can serve as a guide even where not adopted by a state or local government. D) It is adopted in Canada by provinces and municipalities. - CORRECT ANSWERS ✔✔It can serve as a guide even where not adopted by a state or local government. Select the correct answer to complete the following sentence: The Federal Uniform Guidance in the Code of Federal Regulations _____. A) Do not impose legal requirements that auditors can check for compliance. B) Are model regulations to implement the Model Procurement Code. C) Are implementing regulations for the Uniform Commercial Code. D) Are federal regulations applicable to state and local government procurements using federal funds. - CORRECT ANSWERS ✔✔Are federal regulations applicable to state and local government procurements using federal funds. Which of the following solicitation formats does the UN Model Procurement Law recognize as the appropriate default format for the procurement of goods and construction? A) Request for Quotes B) Invitation to Tender C) Request for Information D) Request for Proposals - CORRECT ANSWERS ✔✔Invitation to Tender
Bobbye has recently been promoted to procurement director at her entity and is looking to implement a new supplier engagement program. Which strategy below is more likely to result in successful change management? A) Hold group meeting with team members. B) Align the program to the overall strategic direction of the organization. C) Move through the process quickly before the momentum wanes. D) Work independently of other stakeholders to mitigate conflicts. - CORRECT ANSWERS ✔✔Align the program to the overall strategic direction of the organization. Art is the senior buyer for his entity and is assigned to implement a new pCard program. As he is developing his strategies and plans, he decides to ask for input from several of the client departments to: A) Limit the scope and create ownership B) Build a rapport and limit the scope and time commitment from client departments C) Limit the scope and time commitment from client departments D) Build rapport, create ownership, and increase engagement - CORRECT ANSWERS ✔✔Build rapport, create ownership, and increase engagement Lin is the procurement supervisor at her entity. She has an idea for a new program that she thinks will elevate the service level her team provides to the client departments. To validate her idea, she begins by conducting a need's assessment. Which of the following is NOT a primary step in the needs assessment process? A) Create an action plan. B) Explore concerns.
B) Conduct market research. C) Identify possible suppliers. D) Verify the budget is reasonable. - CORRECT ANSWERS ✔✔Identify stakeholder needs. Which statement below best describes the role of an end user when initiating a new program? A) Helps the program manager build the program and ensure the implementation's success. B) Keeps everyone abreast on legal changes that affect the implementation. C) Tell the program manager where the key challenges and obstacles to implementation will be. D) Supports the strategic direction during the implementation. - CORRECT ANSWERS ✔✔Tell the program manager where the key challenges and obstacles to implementation will be. Mary Margaret realized she needs to identify at least one end user who is "on the hook" for buy-in regarding a make or buy determination for the entity. It is important that this person have a background in all of the following, EXCEPT: A) Large-scale program management. B) Human resources. C) Employee communication. D) Change management. - CORRECT ANSWERS ✔✔Human resources
Jack has just received a purchase requisition from one of his entity's departments for the replacement of their computers. He should do all the following EXCEPT: A) Reject things within the purchase request that are nonconforming. B) Identify a preferred, local supplier. C) Evaluate potential suppliers. D) Determine the potential to bundle. - CORRECT ANSWERS ✔✔Identify a preferred, local supplier John has been assigned a solicitation for office supplies and is considering developing a forecast to assist him in all of the following areas EXCEPT: A) Strategizing about product supply and timing. B) Determining what could go wrong and the probability of that occurring. C) Planning procurement activities. D) Anticipating needs of the organization. - CORRECT ANSWERS ✔✔Determining what could go wrong and the probability of that occurring. Mary is the buyer assigned to solicit bids for a new contract for peripheral computer accessories such as monitors and keyboards. Her manager has instructed her to conduct a spend analysis before she begins putting together a procurement plan that will provide her with information necessary to: A) Determine if the entity is losing money in a certain area. B) Anticipate potential opportunities for litigation against the entity in the future. C) Determine which items may require more in-depth market research.
of contracting from the private sector and compare the difference in net cost. John is the procurement professional for his entity and has been asked to assist with gathering information necessary to determine whether the entity should continue leasing its copiers or purchase instead. Which critical factor should be considered? A) Only maintenance and service costs and all up-front costs associated with the lease or purchase. B) Management preference for leasing or purchasing copiers. C) Past funding sources. D) Maintenance and service costs, life expectancy of the equipment, obsolescence, and interest rates - CORRECT ANSWERS ✔✔Maintenance and service costs, life expectancy of the equipment, obsolescence, and interest rates The procurement professional has been tasked with performing a total cost of ownership (TCO) exercise on the various fleet vehicles owned by the entity. Which of the following best describes the costs to include in the TCO? A) Maintenance costs, EPA fuel economy estimates, and trade in value. B) Initial purchase price, maintenance costs, EPA fuel economy estimates, and trade in value. C) Maintenance costs over the lifecycle of the vehicle and the trade in value. D) Initial purchase price and maintenance over the lifecycle of the vehicle. - CORRECT ANSWERS ✔✔Initial purchase price, maintenance costs, EPA fuel economy estimates, and trade in value.
Judy has just been promoted to the new Procurement Data Analyst position at her entity and is looking to analyze the purchasing patterns over the past few years for office supplies. The best option to obtain the data she needs is to conduct a: A) Use analysis B) Spend Analysis C) Predictive analysis D) Value analysis - CORRECT ANSWERS ✔✔Spend analysis Karen, the procurement officer of Coastal Community College, is conducting a spend analysis on the campus's office supplies. Based on spend analysis best practice, which of the following materials will NOT be critical to her campus-wide spend analysis initiative? A) The items that were procured. B) The amount of money that was spent on each procurement. C) The place where the office supplier's were purchased from. D) The supplier's supply chain operations. - CORRECT ANSWERS ✔✔The supplier's supply chain operations. A contract contains an automatic renewal clause that renews at the end of each year. Which type of risk would an automatic renewal clause be considered? A) Solicitation Risk B) Contractual Risk C) Price Risk
C) Curriculum directors for Chemistry, Biology, and Physics. D) Teacher's union representative. - CORRECT ANSWERS ✔✔Teacher's union representative. Only one response was received by the university for a microscope solicitation. That response did not include warranty information as required and was deemed non-responsive. End users are insisting that, to avoid further delays, a revised solicitation use the specs from the website of the supplier that provided microscopes 14 months earlier. What should the Procurement Specialist do to remedy this situation? A)Use the specifications from the previous supplier's website to ensure on- time delivery B)Negotiate the best possible warranty and delivery date with the non- responsive supplier and issue a purchase order for immediate delivery C)Change some of the website specs from the previous supplier to prevent charges of favoritism and issue a new solicitation D)Standardize the specs, issue a new solicitation, and include instructions that the university will accept the previous supplier's microscope or an approved equal - CORRECT ANSWERS ✔✔Standardize the specifications, issue a new solicitation, and include instructions that the university will accept the previous supplier's microscope or an approved equal. The Procurement Department is putting a contract in place for custodial services. The entity has agreed to a fixed price over the term of the contract but is looking for ways to reward high quality performance and improved customer inspection reports. What contracting method would best promote this type of outcome? A) Fixed Price with Incentive
B) Cost Plus Incentive Fee C) Time and Materials D) Fixed Price with Escalation - CORRECT ANSWERS ✔✔Fixed Price with Incentive The Custodial Services Director has asked a Senior Buyer to negotiate a six-month extension for custodial services that will allow an RFP to be conducted for a replacement contract. The current contract ends in 17 calendar days and the provider is threatening a 43% increase. What should the Senior Buyer do first? A) Call other suppliers that can provide the services, share the current contractor's proposed pricing with them, and negotiate a short-term agreement. B) Complete a price analysis of the cost to provide the custodial service, including the local labor market. C) Call other entities that are using this supplier and ask them to negotiate a lower price on the entity's behalf in an effort to create a coop contract for all the entities. D) Negotiate with the current provider to maintain the contract price in exchange for a twelve-month extension and future consideration on the RFP. - CORRECT ANSWERS ✔✔Complete a price analysis of the cost to provide the custodial service, including the local labor market. A local school district wishes to procure several tractors for mowing ball fields at their 12 high schools. Which of the following questions would be MOST appropriate during end user interviews? A) What other duties will the tractor perform? B) Should specifications from a preferred manufacturer be included?
The Procurement Department received a request for a solicitation to provide debris hauling services from a public works storage facility. The specifications submitted with the requisition stated the contractor must have a location within 10 miles of their facility and a requirement for a two (2) hour response time for emergencies. Which type of specification is needed? A) Design specification B) Technical specifications C) Restrictive specifications D) Standardization of specifications - CORRECT ANSWERS ✔✔Restrictive specifications General terms and conditions, commonly known as the boilerplate, typically apply to all solicitations issued by the public entity without regard to the goods or service. The boilerplate is developed by the Procurement Department to align with? A) Statutes B) End user's need by date C) Supplier's needs D) Buyer's workload - CORRECT ANSWERS ✔✔Statutes When developing a solicitation's evaluation criteria, the entity may consider all of the following, EXCEPT: A) Site visits. B) Supplier participation in OSHA presentations. C) Formal presentations.
D) Demonstrations. - CORRECT ANSWERS ✔✔Supplier participation in OSHA presentations. The evaluation committee notices that a proposal does not meet a requirement of the solicitation that is not material to technical responsiveness. What should the committee do? A) Determine the proposal is non-responsive. B) Determine the issue as a negotiable flaw. C) Determine the issue as a minor informality. D) Determine the issue as a secondary shortcoming. - CORRECT ANSWERS ✔✔Determine the issue as a minor informality. The evaluation committee has completed the evaluation of an RFP. The Procurement Department is preparing an evaluation report. Which of the following is required in the report? A) Review of prior contractor and total cost of prior contract. B) Name, address and contact information for each proposal. C) Recommendation of award and request for approval. D) Detailed description of each proposal. - CORRECT ANSWERS ✔✔Recommendation of award and request for approval. The Procurement Department has been asked to assist a client department in establishing evaluation criteria for a janitorial service contract. References indicating prior experience are required in at least 3 entities of equal or larger size within the past 5 years. There are 25 points available for prior experience. Which is the best way to evaluate this requirement?
D) Develop a make or buy plan. - CORRECT ANSWERS ✔✔Utilize the best alternative to a negotiated agreement (BATNA). The Water Department for a large city has completed an RFP and identified a short list of 4 proposers. The lead negotiator for the top-ranked proposer is abrasive and demanding. The entity and this proposer have been close to an agreement on several occasions when the lead negotiator for this proposer made additional demands related to issues that had already been settled. How should the buyer proceed? A) Give the lead negotiator a take it or leave it offer based on the already agreed upon issues and walk out if it isn't accepted. B) Meet the top-ranked proposer's location for the next negotiation session so the entity can easily walk out if the lead negotiator continues the bad behavior. C) Explain that the entity will not continue negotiations if the behavior continues and that the entity will discontinue negotiations with that proposer if an agreement cannot be reached. - CORRECT ANSWERS ✔✔Explain that the entity will not continue negotiations if the behavior continues and that the entity will discontinue negotiations with that proposer if an agreement cannot be reached. Ben, a procurement professional, has received a protest for a solicitation. After an initial review of the protest document, what is the first step Ben should take to handle the protest? A) Refer to the protest procedure. B) Attempt to debrief the protesting supplier. C) Determine whether the protest will be considered.
D) Notify stakeholders of the protest. - CORRECT ANSWERS ✔✔Refer to the protest procedure. Which of the following elements should a well-written protest procedure NOT contain? A) Requirement for all protests to be in writing. B) Forfeiture of the ability to protest C) Names/positions of the individuals who will handle the protest D) Timeline to submit a protest - CORRECT ANSWERS ✔✔Forfeiture of the ability to protest Creating an effective contract administration program will rely on how proactive your planning processes are. Even though Contract Administration does not actually start until after contract award, the planning for it should begin at the conception of the project. If you were building a contract administration program, which documents do you feel would be a good place to start? A) Inspection and acceptance forms, testing methods for compliance, quality assurance certification B) Payment terms, contract closeout check off list, quality assurance certification C) Contract administration plan and performance assessment plan D) Dispute resolution form, termination clauses, quality assurance certification - CORRECT ANSWERS ✔✔Contract administration plan and performance assessment plan
