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NPMA CPPS Certification, Exams of Advanced Education

Chamberlain College of Nursing Advanced Education

NPMA CPPS Certification latest

Typology: Exams

2025/2026

Available from 05/02/2026

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NPMA CPPS Certification

Property Management - CORRECT ANSWER ✔✔✔ The exercise of a retaining or

governing influence over the acquisition, use, and disposition of personal property

Property Control Variety of Names - CORRECT ANSWER ✔✔✔ Property Accounting,

Fixed Asset Accounting, Inventory Control, Material, Property Control, Asset

Management.

Property Management Office PMO - CORRECT ANSWER ✔✔✔ Department within an

org that is responsible for controlling or managing property

Property Manager - CORRECT ANSWER ✔✔✔ PMO is headed by

Property Manager is responsible for: - CORRECT ANSWER ✔✔✔ establishing,

guiding, managing, and maintaining an efficient property system, communicating

effectively with other departments and functions, and developing and presenting

training in property related subjects

Property Control System is comprised of - CORRECT ANSWER ✔✔✔ Property

Management Personnel, processes, and mgmt info. systems (MIS). (Written policies,

procedures, operational guidelines, and related records, and MIS that facilitates

these functions).

If org contracts with the government, property manager must - CORRECT ANSWER

✔✔✔ have a working relationship with all sponsor reps

Ownership - CORRECT ANSWER ✔✔✔ Having legal or rightful title to property

either owned by the org or is provided by a sponsor under some kind of agreement

(sponsor has ownership). - CORRECT ANSWER ✔✔✔ Property is either owned by or

provided.

Ownership of property allows the owner to - CORRECT ANSWER ✔✔✔ make any

and all decisions regarding the property

It is the property professional job to support the property owner in - CORRECT

ANSWER ✔✔✔ making and implementing effective decisions regarding the

property

Duties, responsibilities, and potential penalties should be - CORRECT ANSWER

✔✔✔ documented in a formal agreement between the provider and the recipient

(contract, grant)

Accountability - CORRECT ANSWER ✔✔✔ means to posses and have use of the

property of another with delegated duties and responsibilities, subject to penalty in

case of default.

Those accountable - CORRECT ANSWER ✔✔✔ do not have legal or rightful title to

the property

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NPMA CPPS Certification

Property Management - CORRECT ANSWER ✔✔✔ The exercise of a retaining or governing influence over the acquisition, use, and disposition of personal property Property Control Variety of Names - CORRECT ANSWER ✔✔✔ Property Accounting, Fixed Asset Accounting, Inventory Control, Material, Property Control, Asset Management. Property Management Office PMO - CORRECT ANSWER ✔✔✔ Department within an org that is responsible for controlling or managing property Property Manager - CORRECT ANSWER ✔✔✔ PMO is headed by Property Manager is responsible for: - CORRECT ANSWER ✔✔✔ establishing, guiding, managing, and maintaining an efficient property system, communicating effectively with other departments and functions, and developing and presenting training in property related subjects Property Control System is comprised of - CORRECT ANSWER ✔✔✔ Property Management Personnel, processes, and mgmt info. systems (MIS). (Written policies, procedures, operational guidelines, and related records, and MIS that facilitates these functions). If org contracts with the government, property manager must - CORRECT ANSWER ✔✔✔ have a working relationship with all sponsor reps Ownership - CORRECT ANSWER ✔✔✔ Having legal or rightful title to property either owned by the org or is provided by a sponsor under some kind of agreement (sponsor has ownership). - CORRECT ANSWER ✔✔✔ Property is either owned by or provided. Ownership of property allows the owner to - CORRECT ANSWER ✔✔✔ make any and all decisions regarding the property It is the property professional job to support the property owner in - CORRECT ANSWER ✔✔✔ making and implementing effective decisions regarding the property Duties, responsibilities, and potential penalties should be - CORRECT ANSWER ✔✔✔ documented in a formal agreement between the provider and the recipient (contract, grant) Accountability - CORRECT ANSWER ✔✔✔ means to posses and have use of the property of another with delegated duties and responsibilities, subject to penalty in case of default. Those accountable - CORRECT ANSWER ✔✔✔ do not have legal or rightful title to the property

Key elements of property accountability - CORRECT ANSWER ✔✔✔ provider, recipient, specific duties and responsibilities, and penalties in case of default Who is accountable to who for property? - CORRECT ANSWER ✔✔✔ Contractor is accountable to government. If gov. provides funding to acquire the property, NASA is accountable to government. Transfer of accountability - CORRECT ANSWER ✔✔✔ When accountability shifts from one entity to another.... may or may not include physical relocation of assets, but will always include a change in accountability for the property Approvals for giving and accepting orgs - CORRECT ANSWER ✔✔✔ both must have appropriate levels of mgmt authority approval, and both contracting officers need to approve Approvals for transfers - CORRECT ANSWER ✔✔✔ must be obtain before the transfer occurs, in writing, either within award doc, a letter, or email, and made part of the file for audit trail transfer doc must include - CORRECT ANSWER ✔✔✔ date of transfer, the purpose of the transfer, description of property, contract numbers Interdepartmental transfers - CORRECT ANSWER ✔✔✔ These occur routinely within orgs, usually result of org changes, shift of work between departments, or excess assets are needed by another department Interdepartmental transfer occurs when - CORRECT ANSWER ✔✔✔ property and accountability shift from one org to another confusion results when accountability rests above the department level. This is still sometimes called interdepartment transfer, but - CORRECT ANSWER ✔✔✔ it is a transfer of responsibility, not accountability Responsibility - CORRECT ANSWER ✔✔✔ means to be answerable for a trust or obligation. Less formal than accountability While accountability includes responsibility - CORRECT ANSWER ✔✔✔ Responsibility does not include accountability Key distinction from property professionals standpoint (on accountability and responsibility) is that - CORRECT ANSWER ✔✔✔ one is accountable to someone for the property, and is responsible for certain actions such as maintenance or storage Property Control System must - CORRECT ANSWER ✔✔✔ incorporate methods of safeguarding physical assets of an org, periodically verify their existence, status and condition of the property, and ensure accuracy of records enable participants in process to comply with internal rules, and fed state and local regs, and provide audit trail

Characteristics to consider when implementing the structure of a property system - CORRECT ANSWER ✔✔✔ Centralized vs decentralized Combo of central with support from decentralized network of property custodians single individual responsibility vs fully staffed property division or department Functional groupings within the department by business process, support to business team, area of specialty, type of property, etc Key factors in deciding which property structure model to use - CORRECT ANSWER ✔✔✔ - Type and volume of property managed

Compliance requirements and risk
current levels of compliance vs desired level of compliance -geography of service areas
number of and skill sets of property staff -complexity of business processes and data mgmt systems
financials resources
time available to be dedicated by people who have property responsibility through the org Key participants in property management - CORRECT ANSWER ✔✔✔ CFO, Controller, PM, PMO, Directors, Departmental property administrator, prop custodian, asset (end) users, physical inventory group PMO has the responsibility of - CORRECT ANSWER ✔✔✔ ensuring an effective property control system is established and maintained. Records - CORRECT ANSWER ✔✔✔ is crucial to the entire process. It is through records that - CORRECT ANSWER ✔✔✔ the existence of all property under the jurisdiction of the PMO is established and verified. Property records are updated - CORRECT ANSWER ✔✔✔ during the entire life cycle of property items according to the record keeping requirements for each type of property and the orgs policies and procedures. Usually necessary to retain all purchase documentation for - CORRECT ANSWER ✔✔✔ for the life of the asset Normally, the responsibility will remain with who - CORRECT ANSWER ✔✔✔ a department head, manager or custodian. OPP defines who is responisible Acquisition cost includes - CORRECT ANSWER ✔✔✔ all costs associated with an item including shipping, taxes, and installation. Determination for what needs to be controlled is determined by - CORRECT ANSWER ✔✔✔ business, regulatory and contract agreement needs

Two key questions when determining the control population of property - CORRECT ANSWER ✔✔✔ What will be controlled, to what level of detail will it be controlled? Compliance refers to - CORRECT ANSWER ✔✔✔ satisfactorily following the orgs established policies, procedures and operational guidelines. Level of formality and details of policies, procedures and operational guidelines is dependent on - CORRECT ANSWER ✔✔✔ the size and complexity of the org. Potential consequences of non-compliance include - CORRECT ANSWER ✔✔✔ Increased serveillance and potentials findings by internal/external auditors -The need to implement and monitor corrective action plans -Increased liability and financial risk -increased insurance costs -damaged credibility with customers -Increased borrowing costs Generating reports is - CORRECT ANSWER ✔✔✔ one of the most important and frequently used means by which info about property location, volume, and utilization is communicated. Reports are a tool for - CORRECT ANSWER ✔✔✔ verifying and measuring compliance with established standards, identifying trends in system performance, exposing potential areas of concern, and highlighting exceptional levels of compliance. The effects of implementing changes to processes can be understood and evaluated Activity Reports - CORRECT ANSWER ✔✔✔ provide info by which the performance of the property function is evaluated. -provide mgmt tools for monitoring the effectiveness of the processes. -early detection of a problem Financial Reports - CORRECT ANSWER ✔✔✔ -these may include depreciation reports -quarterly financial activity reports -year end reconciliation reports -inventory reports Compliance reports - CORRECT ANSWER ✔✔✔ -specifically required by senior mgmt within the org, or by sponsor -or in response to regulatory requirements (legislative activity) -NOT optional

Type of Info Reports Prospective Process Changes Special Project Results Progress of Key Processes Delivery Method: Classroom - CORRECT ANSWER ✔✔✔ Target Audience -Data Maintenance Personnel -New Department Property Administrators Types of Info -Online System Use -New Systems Implementation -Policy and procedure Delivery Method: Online Tutorials - CORRECT ANSWER ✔✔✔ Audience Asset Users Department Property Administrators New Employees Types of Info process skill cert online system use completing forms Delivery method: Focus groups, open forums, advisory groups - CORRECT ANSWER ✔✔✔ Audience Asset User Teams Special Project Teams Mgmt reps property support network

Types of info Info exchange for process improvement best practices Delivery Method: Email, Org News Publication - CORRECT ANSWER ✔✔✔ Audience -Online system users Department property administrators Property Custodian Network Key Stakeholders Program PM Types of Info General Announcements Special Notifications Draft docs for review Property awareness Web based systems - CORRECT ANSWER ✔✔✔ Audience All Property Users Data Maintenance Personnel Key Stakeholders Auditors Types of Info Policies Procedures, operational guidelines forms user tools Individualized sessions - CORRECT ANSWER ✔✔✔ Audience New or temp employees Departing employees individuals with special needs

NPMA CPPS Certification, Exams of Advanced Education

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NPMA CPPS Certification