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Staff Induction Guide Updated: December 2016 Developed: Bernard Larsen
Contents
School Overview
School Executive
School Finance staff
School locations & Reception
School Communications
How do I…
- access Staff Central and Employee Self Service (ESS)
- complete Compliance Education online training modules
- make a claim for staff expenses reimbursement
- get keys to my office
- request a new Security Access Card
- request IT support
- submit content for my staff profile on the web
- ask the library to acquire a book/journal/DVD
- request new stationery
- collect and send mail
- request more photocopier paper
- make a request for maintenance/repairs
Who are the…
- Program Managers/Coordinators
- Academic Services professional staff
- Business and Operations professional staff
- Technical Services professional staff
- Research & Enterprise professional staff
Staff Induction Guide Updated: December 2016 Developed: Bernard Larsen
Welcome
Welcome to the School of Media and Communication. The Staff Induction Guide is designed to help you settle into your new role quickly and smoothly. It is a local guide and should be used in conjunction with other broader RMIT resources. To access via the staff portal and view the Induction Guide online visit http://www1.rmit.edu.au/mediacommunication/staff
School Overview
The School of Media and Communication aims to produce graduates who will respond creatively to the challenges of a rapidly changing international, media-driven environment. Media and Communication has strong links with industry, and responds to ongoing change brought about by technology and convergence. The School is positioned as a major contributor and leader of the debate within media driven industries.
The School delivers the full spectrum of educational programs from certificate to PhD: industry training, short courses, vocational education, undergraduate and postgraduate degrees. Some programs have flexible delivery options for on-line learning and the School has a significant presence in international markets onshore and offshore. The School which comprises 225 core staff - including 170 academic and teaching staff, nearly 600 sessional teaching staff, and 6400 students (head count) - is a diverse, international group of dedicated people developing knowledge relevant to multiple social contexts.
www.rmit.edu.au/mediacommunication
School Executive
Dean of School
Professor Martyn Hook – Dean of School
(Janette Chantry – Executive Assistant to the Dean)
School Management / Deputy Deans
Miki Reaburn – Senior Manager, Planning and Resources
Associate Professor Francesca Rendle-Short – Deputy Dean, Communication
Professor Laurene Vaughan - Deputy Dean, Design Games Interaction
Associate Professor Peter Ling - Deputy Dean, International and Development
Associate Professor Adrian Miles - Deputy Dean, Learning and Teaching
Professor Lisa French – Deputy Dean, Media
Professor Tania Lewis - Deputy Dean, Research and Innovation
Lliam Freeman – Deputy Dean, VE
Finance Management
[email protected]
Ms Lise Lahteenmaa, Finance Manager
Mr Caesar Sutiono, Finance Analyst
Mrs Cherrie Zhao, Senior Finance Officer
Mr Alfred Wan, Finance Officer
Staff Induction Guide Updated: December 2016 Developed: Bernard Larsen
Email Protocol
Email is a quick efficient tool to communicate with many people on a variety of topics and issues. However, it is just ONE tool of many and may not always be the best medium to use. Think through this form of communication before you use it and contact the Communications Officer for further information on School protocols.
School Website
Please set your web browser to our School homepage: www.rmit.edu.au/mediacommunication and add the url to your email signature. The School website is for external audiences and includes information on all our programs and research areas.
Staff Central and Employee Self Service (ESS)
Staff Central and Employee Self Service (ESS) are the two human resources technology platforms used to manage and maintain employee information. RMIT will incrementally transition all functions from ESS to Staff Central Staff Central and Employee Self Service (ESS)
See the ESS recommended browsers to access Staff Central and ESS.
Employee Self Service (ESS) ESS
The Employee Self Service (ESS) facility provides access for staff to view, submit some employment related payment claims, and in some cases update staff data in the University’s SAP system.
Common activities performed on ESS include:
- Access your payment summary
- Access payslips
- Submitting leave approval to your supervisor Leave Approval Quick Reference Guide
- Submit and display a payment claim e.g. apply for overtime or additional hours
- Display and change your emergency contact and mailing address information
- Display any objects on load to you from the University
- Display your bank details
- Display your professional development activities
- Display your professional qualifications
Any changes you make in ESS will update your record immediately.
For password changes and technical queries/support contact the Service and Support Centre
Staff Central Workplans
Performance Workplans are accessible via Staff Central. Visit Workplanning for more on Staff Central Workplans.
Compliance Education - online training modules
RMIT is committed to the health, safety and wellbeing of its staff. We must also comply with a range of statutory requirements. Training on these important matters is provided via a number of online training modules which staff are required to complete when they commence at RMIT, then every 2 years as a refresher. Compliance Education New staff are required to complete these modules in their first month of employment (staff login required)
- to fully complete the module , make sure you enter your personal details correctly at the end, then print your certificate as a record of completion
- to access the modules from a non-RMIT network computer (e.g. from home) please use the following: Login: rmit Password: compliance For Equal Opportunity modules only use Login: fair Password: play
- if you receive a reminder about modules you believe you have already completed, please email a copy of the relevant certificate to [email protected] so that your completion can be verified
- if you have problems accessing the modules contact the IT Service and Support Center ext. 58888 or log a call with the Service and Support Center
Staff Induction Guide Updated: December 2016 Developed: Bernard Larsen
How do I…make a claim for staff expenses reimbursement? For expenses incurred by staff on behalf of RMIT University, and for staff development/travel reimbursements please download the staff reimbursement form, then obtain approval from your Deputy Dean or supervisor and forward with all relevant receipts to the School Finance office building 9.4.05 Staff Reimbursement form
How do I…get keys to my office?
If you need an office key to be issued please visit your School Reception office (bldg 9 or bldg 94) and ask for Dominic Hogan (ext. 55260) Facilities Officer to arrange it for you.
How do I…request a new Security Access Card?
RMIT Security Access Cards are required for access to a number of School locations. To request an Access Card download Security Access Card Request form Once you have supervisor approval take to your nearest Reception office in building 9 or 94 for authorisation. Take the authorised form to the Security Control Room in bldg 14 level 3 ground floor, entrance is on Franklin Street. Security staff can arrange a new card and access for you on Monday, Wednesday or Friday between 10.00am - 12.00pm or 1.00pm – 3.00pm.
How do I…request IT support?
If you have IT issues with a staff computer, classroom computer, student leased computer, printer or network access your must contact the IT Service Desk on ext. 58888, or log a call via the Service and Support Centre
How do I…submit content for my staff profile on the web?
RMIT encourages staff to publish individual profile information on the RMIT website as a means of capturing research, scholarship, professional and industry activity. Staff profile pages are used by media, the professions, industry, academic peers, staff, future and current students. Each staff member has an existing staff profile page which is in two parts:
- Contact details - the upper section contains your name and contact information automatically generated by HR. It is the responsibility of individual staff members to update change of contact details via Service and Support (see Information and Technology Services/Help and Support - Update contact details) (login required).
- Staff Profile Information - the second section provides staff with space to add information about your role via the Service and Support (see Web and Digital Services/Content - Staff profile content submission) (login required). Staff are encouraged to update teaching responsibilities, research overview, key activities and research interests, including achievements, projects and biographical information. A photograph may also be attached.
How do I…ask the library to acquire a book/journal/DVD?
Contact the School Liaison Librarian: Amy Saunders, RMIT Swanston Library, Building 10.5, City Campus on Monday, Tuesday, Thursday or Friday. To make an appointment contact Amy on ext: 54556 or email [email protected]
How do I…request new stationery?
Staff stationery can be requested by ordering via your School Reception office. Please select products required from the catalogue and advise the Reception staff.
How do I…collect and send mail?
Incoming and outgoing mail within the School will be processed for you at your School Reception office. If you are continuing/fixed-term staff and have not yet been allocated a mailbox, please notify your Reception office and you will be assigned one.
Developed: Bernard Larsen
Program Manager, Screen & Media Stephen Skok Program Coordinator, Screen and Media Rowan Humphrey Program Manager, Interactive Digital Media Kieran Doolan
- Staff Induction Guide Updated: December
- Matt (Matthew) Brown Academic Services Manager Who are the… Academic Services professional staff?
- Romy Kelly Academic Services Coordinator
- Karli Lukas Academic Services Officer (Media cluster) Higher Education (HEd)
- Nicholas Maggio Academic Services Officer (DGI cluster)
- Tania Vitale Academic Services Officer (Communication cluster)
- Andrew Dunn Program Administrative Officer
- Bruno Doring Program Administrative Officer
- Carey Walden Program Administrative Officer
- Gypsy Carthew Program Administrative Officer
- Joy Ooi Program Administrative Officer
- Kowlin Leong Program Administrative Officer
- Mira Thurner Program Administrative Officer
- Taryn Scanlan Program Administrative Officer
- Viet Hoang (on secondment) Program Administrative Officer
- Yingde Han Program Administrative Officer
- Maya Khoury Academic Services Officer Vocational Education (VE)
- Adam Lovell Program Administrative Officer
- Josiane Mueller Program Administrative Officer
- Dalida Elias (M/Leave) Program Administrative Officer
- Caroline Neeling Manager, Business and Operations Who are the… Business and Operations professional staff?
- Bernard Larsen School Administrative Officer (HR)
- Wendy Little Communications and Events Officer
- (Carlos Marquez-Perez LWOP) Administrative Assistant, Casual Claims & Contracts Jan Weber
- Chris (Christopher) Jones Administrative Assistant, Casual Claims & Contracts (part-time)
- Annette Seeley Receptionist (bldg 9) (part-time)
- Helen Rountos Receptionist (bldg 9) (part-time)
- Raff (Raffaella) Parlato Receptionist (bldg 94) (part-time)
Staff Induction Guide Updated: December 2016 Developed: Bernard Larsen
Who are the… Technical Services professional staff?
The School operates an extensive Technical Services area providing audio and video production equipment, photographic equipment and specialist audio-visual studios and facilities for students and staff within the School. Only School of Media and Communication students and staff are permitted to use the equipment and facilities.
David Beesley Technical Services Manager 59968
David Stanley Technical Services Coordinator 52858
Dominic Hogan Administrative Officer, Facilities 55260
Windsor Fick Technical Officer 52848
John Iliopoulos Technical Officer 52848
Mark Langley Technical Officer 54355
Lambros Politis Technical Officer 54355
Con Pothitos Technical Officer 54355
Brian Westbrook Technical Coordinator, TV Studio 59745
James Gormley Technical Officer, TV Studio 59637
Who are the… Research and Enterprise professional staff?
Stephen Joyce Manager, Research and Enterprise 54671
Laetitia Shand Short Course and WIL Coordinator 50327
Kristy Moore Administrative Officer, WIL 53146
Rebecca Commadeur Administrative Officer, Short Courses 54107
Sarah Smith Administrative Officer, Research and Enterprise 54107
Corliss Chan Administrative Officer, Research and HDR 52832
Emma Hegarty Administrative Officer, Research 52847
Victoria Tzamouranis Administrative Officer, HDR 50335
Research and Enterprise contacts:
Short Courses email: [email protected]
Research Administration email: [email protected]
HDR Administration email: [email protected]
WIL Administration email: [email protected]
