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PMP Exam: Executing Process Group, Structures, and Concepts, Exams of Nursing

University of OxfordNursing

A comprehensive overview of key concepts and processes within the executing process group of the project management professional (pmp) exam. It delves into organizational structures, project management methodologies, and essential terms like stakeholders, project governance, and project life cycles. A series of questions and answers, offering valuable insights for pmp exam preparation.

Typology: Exams

2023/2024

Available from 10/29/2024

Toperthetop
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PMP Exam questions with complete
solution rated A+ 2023
Name the processes in the Executing process group - correct answer
Predictive Life Cycle - correct answer A Predictive Life Cycle is...
1) Plan-driven
2) Waterfall approach
3) Detailed scope is elaborated for each iteration
4) Changes to scope are tightly controlled (resistant to change)
Organizational Process Assets (2 kinds of OPA) - correct answer 2 kinds of OPA include:
1) Historical Processes & Procedures = templates, old work breakdown structures (WBS)
2) Corporate Knowledge Base = forms, questionnaires used to gather info in a standardized way,
databases of all types
Databases such as: financial, issue/defect logs, process measurement, old project files
Issue (definition) - correct answer An issue is a RISK that has HAPPENED
Organizational Structures (5 kinds) - correct answer 5 kinds of Organizational Structures include:
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PMP Exam questions with complete

solution rated A+ 2023

Name the processes in the Executing process group - correct answer Predictive Life Cycle - correct answer A Predictive Life Cycle is...

  1. Plan-driven
  2. Waterfall approach
  3. Detailed scope is elaborated for each iteration
  4. Changes to scope are tightly controlled (resistant to change) Organizational Process Assets (2 kinds of OPA) - correct answer 2 kinds of OPA include:
  5. Historical Processes & Procedures = templates, old work breakdown structures (WBS)
  6. Corporate Knowledge Base = forms, questionnaires used to gather info in a standardized way, databases of all types Databases such as: financial, issue/defect logs, process measurement, old project files Issue (definition) - correct answer An issue is a RISK that has HAPPENED Organizational Structures (5 kinds) - correct answer 5 kinds of Organizational Structures include:
  1. Projectized Matrix
  2. Strong Matrix
  3. Balanced Matrix
  4. Weak Matrix
  5. Functional Organizational Structure: Projectized (describe features) - correct answer Projectized is an organizational structure with these features:
  6. Project team is dedicated to the project
  7. Project manager has clear authority
  8. Communications are "shallow" meaning "not that demanding or complex"
  9. Project manager has budget control Example: Management consulting firms. The PM "owns you" for the duration of the project. Organizational Structure: Strong Matrix (describe features) - correct answer Strong Matrix is an organizational structure with these features:
  10. Project team is mostly dedicated to the project
  1. Functional Manager has budget control
  2. Resource sharing is a constant challenge Organizational Structure: Functional (describe features) - correct answer Functional is an organizational structure with these features:
  3. Project team is not dedicated to the project, often on multiple projects plus operational work. Team members may reside in a single functional area, such as all IT or all Marketing.
  4. Project manager has least amount of authority in this structure. In fact, may not even be a PM, but a "project coordinator" or "traffic" role.
  5. Communications are less complex because the project is in a single functional area.
  6. Functional Manager has budget control.
  7. Attention and prioritization among competing projects are constant challenges. Example: The "traffic" position in an advertising agency. This person has no real power, but is tasked with making sure all of the project to-dos get completed on time. Organizational Culture influences PM authority in 5 ways (name the 5 ways) - correct answer 5 ways that organizational culture influences a project manager's authority:
  8. Values
  9. Business Model
  1. Policies, Methods, & Processes
  2. View of Authority - Do staff respect management? Degree of trust?
  3. Work Ethic & Hours Worked - Will staff resent working overtime to get the project done? How do these terms fit together: Portfolio Program Project Operations - correct answer A portfolio is a group of programs (and some standalone projects) which are closely related to a business goal A program is a group of projects which are closely related, to the point where managing them together provides some benefit (such as knowledge transfer or cost efficiencies). A project is any work that produces a specific result and is temporary. Projects have a beginning and an end. (Differentiate a Project from Operations based on whether there's an end or ongoing work) Example: A major construction company may have a Residential portfolio and a Commercial portfolio. The Residential portfolio might have a Single Family Homes program and an Apartments program. Within the Apartments program, there may be projects to build various communities. Once built, the management & leasing of the apartment complexes would be Operations, not a Project Enterprise Environmental Factors (6 kinds) that influence how you manage a project - correct answer 6 kinds of Enterprise Environmental Factors that influence how you manage a project:
  1. Positive Stakeholders - support the project
  2. Negative Stakeholders - do not support the project
  3. Neutral Stakeholders - example: an inspector Stakeholders (6 common types) - correct answer There are 6 common types of key stakeholders:
  4. Project Sponsor
  5. Customers and Users
  6. Sellers
  7. Business Partners
  8. Organizational Groups
  9. Functional Managers - the managers of your project team members Force Field Analysis What is this used for? - correct answer A Force Field Analysis is a tool to identify what forces are supporting / "for" your project versus those forces acting "against" your project. Helps you begin to develop a strategy to engage and win over the negative stakeholders who are against your project. Project Governance

List 8 elements - correct answer There are 8 elements of Project Governance

  1. Deliverable acceptance criteria - How do you know when you're done? How do you know if quality is achieved?
  2. Escalation process
  3. Relationship among projects, programs, project team, stakeholders
  4. Process for communicating information
  5. Decision-making process - RACI, RAPID, etc.
  6. Project lifecycle approach
  7. Process for stage-gate or phase reviews
  8. Control and oversight of the project Who must enforce Ground Rules? - correct answer The entire project team, not just the PM, has responsibility for enforcing the ground rules once established Project Objectives (6 kinds) - correct answer The 6 kinds of Project Objectives are:
  9. Scope
  10. Cost
  1. Comprised of phases (such as concept, design, validate, build) Project Phases - correct answer Determining the Project Phases within the Project Life Cycle:
  2. Project Phases result in key deliverables or milestones
  3. Phase names describe work.
  4. Phases may have one of several relationships: sequential, overlapping, or iterative Example in Construction: Foundation, Framing, Interior, in Exterior Example in IT: Requirements Gathering, Design, Testing, Launch How does the cost of changes to the project shift over the project's life cycle? - correct answer The cost of change increases as the project progresses toward the later phases. How does project uncertainty change over the project's life cycle? - correct answer The level of uncertainty decreases as the project progresses toward the later phases. What is MACD? - correct answer MACD describes the 4 kinds of activities typically done by a project: M = Moving A = Adding C = Changing D = Deleting

Project Phase Relationships (3 kinds) - correct answer 3 kinds of Project Phase Relationships:

  1. Sequential
  2. Overlapping
  3. Iterative Project Life Cycles (types) - correct answer 1) Predictive Life Cycle
  4. Iterative / Incremental Life Cycle
  5. Adaptive Life Cycle Predictive Life Cycle (4 aspects) - correct answer 4 aspects of a Predictive Life Cycle:
  6. Plan-driven
  7. Waterfall approach
  8. Predicts the project life cycle
  9. Changes to scope are tightly controlled (i.e., resistant to change) Iterative / Incremental Life Cycle (4 aspects) - correct answer 4 aspects of an Iterative / Incremental Life Cycle:
  10. Phases repeat through iterations

--and-- A project's timeline - correct answer In the early stages, low demand for resources In the later stages, high demand for resources Relationship between: Risk of failure --and-- A project's timeline - correct answer In the early stages, high risk of failure In the later stages, low risk of failure Relationship between: Consequence of failure --and-- A project's timeline - correct answer In the early stages, low consequence of failure In the later stages, low high consequence of failure Process (define) - correct answer A process is a set of interrelated actions & activities which create a pre- specified result Processes (5 groups) - correct answer The 5 groups of processes are:

  1. Initiating
  2. Planning
  1. Executing
  2. Monitoring & Controlling
  3. Closing Application Area (define) - correct answer An Application Area describes the industry and/or type of project into which PM processes are deployed. Examples of Application Areas include:
  • launching a website
  • installing ERP software
  • streamlining new patient intake processes at a healthcare provider Determinants of Project Success (4 things success depends on) - correct answer Project success depends on:
  1. Using the most appropriate processes
  2. Using a defined and documented approach
  3. Complying with stakeholder requirements
  4. Balancing time, cost, scope, quality, and risk How you should apply Project Management Processes - correct answer How to apply PM processes:
  5. PM processes apply globally across industries
  1. Plan quality management
  2. Plan HR management
  3. Plan communications
  4. Plan risk management
  5. Identify risks
  6. Perform qualitative analysis
  7. Perform quantitative analysis
  8. Plan risk responses
  9. Plan procurement management
  10. Plan stakeholder management Name the processes in the Executing process group - correct answer There are 8 processes in the Executing process group:
  11. Direct & manage project work
  12. Quality assurance
  13. Acquire project team
  14. Develop project team
  15. Manage project team
  16. Manage communications
  17. Conduct procurement
  18. Manage stakeholder engagement