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bPR for pak post officeBenefits of Extension of Government ERP yOrder,13,000frontendDataentryusers(AdobeForms).End-to-EndbusinesscoverageforallPakistanPosttran cash benefitsto the Government of Pakistan between PKR 29 billion -PKR 100 billionin Business operations. PPOD will etc
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Date: 27th^ November 2019 Document Number: Document Number Document date AS_TO_BE1/2-502-01/002 27 th^ November 2019 Version History: Version Number Version date Summary of Changes Ref: Minutes of review Version 001 27 th^ November 2019
a. The functional specification describes the environment in which the Pakistan Post system will operate and the functionality it will deliver. b. The specification has been developed on the basis of current Government SAP ERP system that the majority of the functionality will be delivered by a packaged based product. c. The specification adopts a process- based approach, i.e. it focuses on the processes, which the system will support and derives the functionality. In other words the objective has been to specify what the current Government SAP ERP system be able to do. d. Conversely, the aim has been to specify how the current Government SAP ERP system meet these requirements. e. There are two areas on which PPOD should particularly concentrate: f. The technology architecture suggests an approach to the manner in which the local systems (on which the vast majority of transactions will be processed) will interact with the Region and Circle systems which will be required to receive and summaries the information from the local systems. g. The functional specification sets out a suggested boundary between the manual processes and the computerized system. 1.1. Structure of the functional specification a. Section 1 sets out the overview of the system and the business environment in which it will operate. Current Government SAP ERP system Suppliers will meet all of the requirements set out in this section. b. Section 2 is an overview of the technology architecture. This describes the suggested relationship between the different sub-systems at the level necessary to gain a full understanding of the functional requirement. c. Section 3 contains the functional requirements relating to security and control. d. Section 4 sets out the general functional requirements of the system. e. Process maps showing the process flows of the individual processes are contained in Annex A.
f. AS-IS study report of PPOD business processes by third party evaluator, Mckensy and World Bank in Annex B
2.1. Introduction This section of the functional specification describes the business environment in which the PPOD accounting system will need to operate. It provides an overview of the principal functionality the system will need to deliver, the basis of the accounting which will need to be undertaken and the external accounting relationships which will need to be maintained. 2.2. Organization The Pakistan Post has both a federal tier covering the entire country plus serving in the provinces of Baluchistan, KP, Punjab and Sindh. The accounting organization of PPOD comprises a range of separate offices: a. General Post Offices There are about 85General Post Offices (GPOs), one for each of the administrative offices of Pakistan Post. Each GPO undertakes the book- keeping and accounting activities. b. Region and Circles Each of the Region and Circles deals with accounting matters relating to the Pakistan Post in which it is situated. Each office performs following functions: it undertakes the duties of a DDO/ Controlling Office on behalf of the HQs of the departments it processes a small range of specialist transactions relating, for example, to the processing of public debt or to the inter- GPOs adjustments necessary as a result of transactions processed by individual GPOs from each of the GPOs, it receives accounting information summarizing the transactions which have been undertaken on behalf of the Post Offices, together with reports at summary level from POs. based on this information, it produces management and financial reports for the department of the PPOD. 2.3. Basis of accounting
