Preparing and executing Official Meetings
Subject: Management Paper 1
Thorough meeting preparation alleviates anxiety. Good planning guarantees that
meetings are relevant, don’t overrun and aren’t held back by uniformed, boring or
disinterested attendees. Follow these 19 timeless tips to stay your meetings on target and on
time.
When preparing your agenda …
1. Identify the aim of your meeting
2. Put the foremost important items first
3. Establish a transparent outcome for every point
4. Judiciously choose meeting invitees. Ask yourself, “Who should attend?” “Should
attendees be present for all or simply a part of the meeting?”
5. Place controversial points towards the top therefore the early a part of the meeting can flow
smoothly
6. If you're employed for an outsized organization and not everyone knows one another there
could also be a requirement for very short introductions. Schedule time for people to quickly
share, “Who I’m , my role within the company and why I’m here.”
Distribute a selected agenda a minimum of one week before the meeting. confirm that
everybody attending has all the knowledge they have which presenters know exactly what
proportion time they're allotted.
