Download PRINCE2 – Practitioner Ultimate Exam and more Exams Technology in PDF only on Docsity!
Question 1. Which PRINCE2 principle ensures that a project has a continued reason to exist? A) Learn from Experience B) Focus on Products C) Continued Business Justification D) Manage by Exception Answer: C Explanation: The Continued Business Justification principle requires that a valid business case exists at project start and is maintained throughout the project to confirm ongoing viability. Question 2. In PRINCE2, the role responsible for guaranteeing that the project delivers products that meet quality expectations is: A) Project Manager B) Senior Supplier C) Project Assurance D) Team Manager Answer: C Explanation: Project Assurance provides independent checks on the project's quality, ensuring that the products meet the agreed quality criteria. Question 3. Which document describes how benefits will be measured, tracked, and realized? A) Project Initiation Documentation (PID) B) Benefits Management Approach C) Risk Register D) Issue Register Answer: B
Explanation: The Benefits Management Approach sets out the processes for identifying, measuring, and tracking the benefits expected from the project. Question 4. The PRINCE2 process that produces the Project Initiation Documentation (PID) is: A) Starting up a Project B) Initiating a Project C) Controlling a Stage D) Managing Product Delivery Answer: B Explanation: The Initiating a Project process creates the PID, which consolidates all the planning, risk, quality, and control information needed to start the project. Question 5. Which tolerance is NOT a standard PRINCE2 tolerance? A) Time B) Scope C) Stakeholder Satisfaction D) Cost Answer: C Explanation: PRINCE2 tolerances cover time, cost, quality, scope, risk, and benefits. Stakeholder satisfaction is managed through communication and engagement, not a formal tolerance. Question 6. In a multi‑organizational project, the Project Board should: A) Include only the Executive from the customer organization B) Include representatives from each major stakeholder organization C) Be replaced by a Steering Committee D) Have a single Project Manager for all organizations
C) At regular intervals for the Project Board D) Only when a stage is completed successfully Answer: C Explanation: Highlight reports are periodic updates to the Project Board on progress, issues, and risks, enabling timely decisions. Question 10. Tailoring PRINCE2 for a small, low‑complexity project typically involves: A) Removing all stages and using a single plan B) Reducing the number of management products and simplifying documentation C) Eliminating the Business Case completely D) Using only the Agile delivery approach Answer: B Explanation: Tailoring for small projects means simplifying documentation and reducing the number of control mechanisms while still retaining core PRINCE2 principles. Question 11. The “manage by exception” principle allows the Project Board to: A) Approve every change request personally B) Delegate day‑to‑day decisions to the Project Manager within set tolerances C) Oversee every task performed by the Team Manager D) Avoid any involvement after project start Answer: B Explanation: Manage by Exception sets tolerances for the Project Manager; the Board intervenes only if tolerances are exceeded. Question 12. Which of the following is a primary output of the “Managing Product Delivery” process?
A) Updated Risk Register B) Completed work package accepted by the Project Manager C) Stage plan revision D) Issue Log entry Answer: B Explanation: The Team Manager delivers products, and the Project Manager formally accepts them, confirming they meet agreed quality criteria. Question 13. The “Learn from Experience” principle requires that lessons are: A) Captured only at project closure B) Recorded once and stored in a company archive C) Actively sought, documented, and applied throughout the project lifecycle D) Shared only with the Project Board Answer: C Explanation: Continuous learning means capturing lessons at each stage and using them to improve current and future project performance. Question 14. In PRINCE2, the “Executive” role is primarily responsible for: A) Managing the project budget day‑to‑day B) Ensuring the project remains viable and delivering business benefits C) Performing technical work on products D) Controlling project risks directly Answer: B Explanation: The Executive represents the business interest, owns the Business Case, and ensures the project delivers value.
Explanation: High‑probability, high‑impact threats are usually avoided or mitigated to prevent severe consequences. Question 18. The “Sustainability Management Approach” introduced in PRINCE2 7 focuses on: A) Environmental impact of the project’s products B) Long‑term maintenance and support of delivered products C) Financial sustainability of the project organization D) Ensuring the project team works sustainably (e.g., work‑life balance) Answer: B Explanation: This approach ensures that products remain viable and supported after project closure, aligning with organizational sustainability goals. Question 19. In an Agile‑tailored PRINCE2 project, the primary planning technique used is: A) Critical Path Method B) Product‑Based Planning with iterative deliveries C) Gantt chart only D) Waterfall stage‑gate planning Answer: B Explanation: Agile PRINCE2 retains product‑based planning but delivers products incrementally, allowing flexibility within stages. Question 20. Which of the following best describes “exception reporting”? A) Reporting all minor issues to the Project Board B) Raising a report only when tolerances are forecasted to be exceeded C) Submitting daily status updates to the Executive D) Documenting lessons learned at project end
Answer: B Explanation: Exception reporting is triggered when a tolerance breach is anticipated, enabling the Board to make corrective decisions. Question 21. The “Project Initiation Documentation (PID)” should contain: A) Only the Project Brief B) The Business Case, Project Plan, Risk Register, and Quality Management Approach, among others C) A list of all team members’ personal details D) Only the final product specification Answer: B Explanation: The PID aggregates all essential planning documents, providing a single reference for project governance. Question 22. Which PRINCE2 theme ensures that the project’s products are defined, agreed, and delivered to the required quality? A) Organization B) Quality C) Change D) Progress Answer: B Explanation: The Quality theme defines quality expectations, acceptance criteria, and controls to assure product quality. Question 23. A “stage” in PRINCE2 is: A) The entire duration of the project B) A logical grouping of work packages that can be managed and controlled as a unit
B) Stakeholder analysis C) Product‑Based Planning D) Cost budgeting Answer: C Explanation: By concentrating on the definition and delivery of products, the principle drives the use of product‑based planning techniques. Question 27. In PRINCE2, a “checkpoint report” is produced by: A) The Executive to the Project Board B) The Team Manager to the Project Manager for each work package C) The Project Manager to the Senior Supplier D) The Project Board to the Project Manager Answer: B Explanation: Checkpoint reports provide progress updates from the Team Manager to the Project Manager on work package status. Question 28. Which of the following is NOT a PRINCE2 process? A) Starting up a Project B) Directing a Project C) Conducting a Post‑Implementation Review D) Controlling a Stage Answer: C Explanation: The Post‑Implementation Review is a recommended activity but not one of the seven defined PRINCE2 processes. Question 29. The “Project Brief” is created during:
A) Starting up a Project B) Initiating a Project C) Controlling a Stage D) Closing a Project Answer: A Explanation: The Project Brief, which outlines the project’s objectives, scope, and initial Business Case, is produced during the Starting up a Project process. Question 30. Which PRINCE2 product defines the responsibilities and authority of each project role? A) Project Initiation Documentation (PID) B) Project Product Description C) Organization Structure D) Communication Management Approach Answer: C Explanation: The Organization Structure outlines the project governance, defining roles, responsibilities, and lines of authority. Question 31. When a risk is identified as an opportunity, the appropriate response may be to: A) Avoid it B) Transfer it C) Exploit it D) Accept it Answer: C Explanation: Opportunities are positive risks; exploiting them aims to ensure the benefit is realized.
Explanation: The Benefits Management theme (introduced in PRINCE2 7) provides a structured approach to benefits identification, planning, and realization. Question 35. In a PRINCE2 project, “exception tolerance” is expressed in terms of: A) Percentages only B) Absolute values, percentages, or both, depending on the tolerance type C) Qualitative descriptions only D) Fixed dates only Answer: B Explanation: Tolerances can be expressed as absolute numbers (e.g., £10,000), percentages (e.g., 5 % over budget), or a combination, as appropriate for each tolerance. Question 36. Which of the following best describes “product‑based planning”? A) Planning based on activities and resources first, then deriving products B) Starting with a clear definition of the final products, then planning how to create them C) Using Gantt charts to schedule tasks D) Focusing on risk mitigation before any product definition Answer: B Explanation: Product‑based planning begins with a detailed description of the final products and then works backward to identify the work needed to produce them. Question 37. The “Project Board” typically meets: A) Daily B) Weekly C) At stage boundaries and when significant decisions are required D) Only at project start and end
Answer: C Explanation: The Board’s authority is exercised at key decision points, such as stage boundaries, and when exceptional issues arise. Question 38. Which of the following is a key output of the “Directing a Project” process? A) Updated Stage Plan B) Work Package assignment C) Project Board decision to authorize a stage or close the project D) Product Acceptance Document Answer: C Explanation: Directing a Project is the Project Board’s process for providing authorizations and strategic guidance. Question 39. The “Issue Register” is used to record: A) Only risks B) All changes, off‑specifications, and problems that need management C) Project financial transactions D) Team members’ performance reviews Answer: B Explanation: Issues encompass changes, off‑specifications, and problems; the Issue Register logs and tracks them to resolution. Question 40. A “product‑based plan” differs from a “stage‑based plan” in that it: A) Focuses on deliverables rather than time periods B) Is only used in Agile projects C) Does not include quality criteria
B) Increasing the project budget by 20 % without approval C) Extending the project deadline by two weeks without notifying the Board D) Accepting any level of stakeholder satisfaction Answer: A Explanation: Quality tolerances define permissible variation from the target quality criteria, such as a weight deviation of ±5 %. Question 44. The “Benefits Review Plan” is created during which PRINCE2 process? A) Starting up a Project B) Initiating a Project C) Controlling a Stage D) Closing a Project Answer: B Explanation: The Benefits Review Plan, part of the Benefits Management Approach, is defined during Initiating a Project to outline when and how benefits will be measured. Question 45. In a hybrid PRINCE2‑Agile project, the “Sprint Review” aligns most closely with which PRINCE2 activity? A) Managing Product Delivery – product acceptance B) Controlling a Stage – checkpoint reporting C) Managing Stage Boundaries – stage assessment D) Directing a Project – Board decision Answer: A Explanation: Sprint Review focuses on reviewing product increments and obtaining acceptance, similar to the product acceptance step in Managing Product Delivery.
Question 46. Which statement best describes the relationship between the “Business Case” and the “Project Brief”? A) The Business Case is a component of the Project Brief B) The Project Brief contains the high‑level Business Case summary needed for project approval C) They are unrelated documents D) The Business Case replaces the Project Brief after initiation Answer: B Explanation: The Project Brief includes a concise Business Case summary that provides justification for proceeding to the next stage. Question 47. The “Project Assurance” role is typically performed by: A) The Project Manager’s direct supervisor B) An independent person or group not involved in day‑to‑day management C) The Senior Supplier D) The Executive only Answer: B Explanation: Project Assurance must be independent of the Project Manager to provide unbiased checks on the project’s direction, quality, and risk management. Question 48. When a project is “closed” in PRINCE2, which of the following must be completed? A) All work packages must be re‑opened for final review B) A “Lessons Log” must be produced and the final product handed over to the customer C) The Business Case is discarded D) The Project Board must be dissolved before the final report is written Answer: B
C) Detailed design specifications for each product D) Tolerances for the stage Answer: C Explanation: Detailed design specifications belong in product descriptions, not in the Stage Plan, which focuses on schedule, resources, and tolerances. Question 52. The “Project Product Description” (PPD) is primarily used to: A) Define the scope of the project’s management products B) Describe the final product’s purpose, composition, and quality criteria C) List all project stakeholders D) Outline the project’s financial budget Answer: B Explanation: The PPD provides a clear definition of what the final product is, its composition, and the quality expectations. Question 53. Which PRINCE2 theme ensures that the right people are consulted and kept informed throughout the project? A) Organization B) Communication Management Approach (part of the Organization theme) C) Change D) Progress Answer: B Explanation: The Communication Management Approach, within the Organization theme, defines stakeholder communication needs and methods. Question 54. In PRINCE2, the “Project Initiation Documentation (PID)” is stored where?
A) In the project’s physical office only B) In the project’s configuration management system as a controlled document C) Only on the Project Manager’s personal laptop D) In the organization’s HR system Answer: B Explanation: The PID is a controlled configuration item, stored in a secure, version‑controlled repository accessible to authorised stakeholders. Question 55. Which of the following best illustrates “managing by stages” in practice? A) Delivering the entire product in one go at project end B) Dividing the project into phases, each with its own plan, controls, and review points C) Assigning all work packages to a single Team Manager D) Ignoring stage tolerances and focusing solely on daily tasks Answer: B Explanation: Managing by stages breaks the project into manageable units, each with a specific plan, tolerances, and review. Question 56. A “risk owner” in PRINCE2 is: A) The person who created the risk B) The individual assigned to manage and implement responses for that risk C) The Executive of the Project Board D) The Senior Supplier Answer: B Explanation: The risk owner is accountable for monitoring the risk and ensuring agreed responses are executed.
