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Procurement Strategies and Practices, Exams of Advanced Education

American Public University System (APUS)Advanced Education

Various procurement strategies and practices, including performance-based contracting, swot analysis, implied authority, antitrust laws, socioeconomic goals, environmental marketing claims, disadvantaged business utilization, procurement profiling, contract types, strategic procurement planning, operational performance measures, value analysis, budgeting methods, disaster response, payment methods, benchmarking, cooperative contracts, and make-or-buy analysis. It provides insights into the key concepts, challenges, and best practices in public and private sector procurement. The document aims to equip procurement professionals and students with a comprehensive understanding of the strategic and operational aspects of procurement management.

Typology: Exams

2023/2024

Available from 08/12/2024

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CPPB Exam 2023 Questions with correct
Answers
Surety - Answer- A pledge or guarantee by an insurance company, bank, individual, or
corporation on behalf of the bidder/proposer to satisfy the contractual obligations.
accountability - Answer- the principle that employees who accept an assignment and
the authority to carry it out are answerable to a superior for the outcome.
acceptance - Answer- 1. Indication that all parties to the contract agree to be bound by
the terms of the contract.
2. An indication by one party of a willingness to act in accordance with the contract or
offer.
3. The assumption of a legal obligation by a party to a contract, and to the terms and
conditions of the contract.
4. The act of receiving the commodity by an authorized representative with the intention
of retaining the commodity. May include transfer of title.
competitive sealed bidding - Answer- Method for acquiring goods, services, and
construction for public use in which award is made to the lowest responsive bid and
responsible bidder, based solely on the response to the criteria set forth in the Invitation
for Bids (IFB); does not include discussions or negotiations with bidders.
force majeure - Answer- unexpected or uncontrollable events, including those caused
by nature that can impact the contract price, terms and conditions. These events are not
due to contractor negligence and may excuse the contract performance during the
events and under certain conditions caused by them. Acts of God or disruptive
conditions for which a contract or carrier will not be held responsible.
specification - Answer- A precise description of the physical characteristics, quality, or
desired outcomes of a commodity to be procured, which a supplier must be able to
produce or deliver to be considered for award of a contract.
Bid Bond - Answer- An insurance agreement, accompanied by monetary commitment,
by which a third party (the surety) accepts liability and guarantees that the bidder will
not withdraw the bid. The bidder will furnish bonds in the required amount and if the
contract is awarded to the bonded bidder, the bidder will accept the contract as bid, or
else the surety will pay a specific amount.
warranty - Answer- A promise made by a seller that is legally enforceable. The promise
may be expressed or implied and is legally binding.
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CPPB Exam 2023 Questions with correct

Answers

Surety - Answer- A pledge or guarantee by an insurance company, bank, individual, or corporation on behalf of the bidder/proposer to satisfy the contractual obligations. accountability - Answer- the principle that employees who accept an assignment and the authority to carry it out are answerable to a superior for the outcome. acceptance - Answer- 1. Indication that all parties to the contract agree to be bound by the terms of the contract.

  1. An indication by one party of a willingness to act in accordance with the contract or offer.
  2. The assumption of a legal obligation by a party to a contract, and to the terms and conditions of the contract.
  3. The act of receiving the commodity by an authorized representative with the intention of retaining the commodity. May include transfer of title. competitive sealed bidding - Answer- Method for acquiring goods, services, and construction for public use in which award is made to the lowest responsive bid and responsible bidder, based solely on the response to the criteria set forth in the Invitation for Bids (IFB); does not include discussions or negotiations with bidders. force majeure - Answer- unexpected or uncontrollable events, including those caused by nature that can impact the contract price, terms and conditions. These events are not due to contractor negligence and may excuse the contract performance during the events and under certain conditions caused by them. Acts of God or disruptive conditions for which a contract or carrier will not be held responsible. specification - Answer- A precise description of the physical characteristics, quality, or desired outcomes of a commodity to be procured, which a supplier must be able to produce or deliver to be considered for award of a contract. Bid Bond - Answer- An insurance agreement, accompanied by monetary commitment, by which a third party (the surety) accepts liability and guarantees that the bidder will not withdraw the bid. The bidder will furnish bonds in the required amount and if the contract is awarded to the bonded bidder, the bidder will accept the contract as bid, or else the surety will pay a specific amount. warranty - Answer- A promise made by a seller that is legally enforceable. The promise may be expressed or implied and is legally binding.

best practice - Answer- A business process, activity, or operation that is considered outstanding, innovative, or exceptionally creative by a recognized peer group. It may be considered as a leading-edge activity that has been successfully adopted or implemented, and has brought efficiency and effectiveness to an organization. It may result in improved productivity, quality, reduced costs, and increased customer service. return on investment or ROI - Answer- A calculation used in business to determine whether a proposed investment is a wise business decision and how well it will repay the investor. It is calculated as the ratio of the amounted gained or lost relative to the basis. The analysis takes the form of a dynamic model or a statistical model. estoppel - Answer- A legal principle that prevents a person from asserting a position that is inconsistent with his or her prior conduct, if injustice would thereby result to a person who has changed position in justifiable reliance upon that conduct. For example, a landlord might inform a tenant that rent has been reduced, due to construction or lapse in utility service. If the tenant relies on this advice, the landlord could be estopped from collecting rent retroactively. Performance-based contract - Answer- A results-oriented contracting method that focuses on the outputs, quality, or outcomes that may tie at least a portion of a contractor's payment, contract extensions, or contract renewals to the achievement of specific, measurable performance standards and requirements. These contracts may include monetary and non-monetary incentives as well as specific remedies. fiduciary duty - Answer- a legal duty to act solely in another party's interests sampling - Answer- A technique used to avoid examination of each item in a population, yet will still be able to determine whether the entire population shall be accepted as complying with the acceptable quality level or stated requirements. value analysis - Answer- An organized effort directed at analyzing the functions of a product or service including specifications, standards, practices, and procedures with the intent to satisfy the required function at the lowest possible cost without impacting functional need and suitability. drayage - Answer- A charge for hauling something between various locations by a transportation company. income statement - Answer- A financial report that shows an organization's profitability over a period of time - month, quarter, or year legacy system - Answer- and outdated computer/software system that remains in use despite the availability of more current technology. It usually is an archaic data management platform that may contain proprietary custom designed software.

a. Legislative Law b. Administrative Law c. Common Law d. Federal Law - Answer- d. Federal Law Socioeconomic goals, such as "set-asides" can come with a variety of benefits; however, there are also challenges associated with the use of "set-asides" These challenges may include which of the following: a. Lack of supply management training b. Decreased pricing c. Reduced open competition d. Prejudicial attitudes - Answer- c. Reduced open competition The Federal Trade Commission (FTC) states an environmental marketing claim should do all of the following except: a. Have qualifications and disclosures that are clear enough to prevent deception b. Include a statement that makes the basis of comparison clear so that the consumer should be able to understand the claim. c. Include eco-labels issued by an independent third party. d. Not overstate the environment attribute or benefit, expressly or by implication. - Answer- c. Include eco-labels issued by an independent third party. Upon review of an offeror's claim that certain information in the offeror's proposal should be kept confidential, the procurement officer disagrees with that claim. The procurement officer should: a. Advise the offeror that the information will be kept confidential until an open records request is received and determine confidentiality based on the content of that request. b. Deny the request for confidentiality c. Advise the offeror that the information will be kept confidential until an open records request is received and determine confidentiality based on the content of that request. d. Advise the offeror and give it the opportunity to explain why it believes the information is proprietary. - Answer- d. Advise the offeror and give it the opportunity to explain why it believes the information is proprietary. The legislature of the buyer's jurisdiction just passed a law encouraging all governmental procurement to maximize the use of disadvantaged businesses in the procurement process. What strategy could the buyer employ on their solicitation to help meet this goal without sacrificing competition? a. Award additional points to disadvantaged businesses b. Create a set-aside for disadvantaged businesses c. Require offerors to use a certain percentage of disadvantaged businesses as subcontractors d. Place a special advertisement of the opportunity in a disadvantaged audience business publication. - Answer- d. Place a special advertisement of the opportunity in a disadvantaged audience business publication.

Completing a Procurement Profile is beneficial because: a. It details the risks inherent in the market that could affect the agencies operations. b. It provides critical information relating to the current market conditions for the product or services required. c. It provides detailed information related to the procurement units organizational structure for the vendor community. d. It adds decision making intelligence to spend analysis. - Answer- d. It adds decision making intelligence to spend analysis. What contract type is best used when supplies will need to be purchased repetitively in large quantities over a specified time period? a. Noncompetitive negotiation b. Request for Proposal c. Term Contract d. Spot Bid - Answer- c. Term Contract What does strategic procurement planning involve? a. Planning to take advantage of socio-economic objectives/changes. b. Earmarking limited resources among different priorities c. Transforming mission, goals, and objectives into measurable activities to be used to plan, budget and manage the procurement function within the entity d. Using SWOT analysis to identify strategic barriers and opportunities - Answer- c. Transforming mission, goals, and objectives into measurable activities to be used to plan, budget and manage the procurement function within the entity A good operational performance measure assesses: a. The remedy for problems b. The entirety of the organization in a single metric c. The success of a procurement entity through perceptions of delivery from the public d. The intended metric and reflects an outcome on which the procurement entity can affect thorough corrective action. - Answer- d. The intended metric and reflects an outcome on which the procurement entity can affect thorough corrective action. The central procurement office is undergoing strategic planning to better align its performance objectives to measure accomplishments tied to the strategic goals of the organization. Which of the following is NOT one of the four performance measures that should be considered? a. Efficiency Measures b. Supply Measures c. Demand Measures d. Effectiveness Measures - Answer- b. Supply Measures An organized team effort to determine the functionality needed at the lowest cost is called: a. Value Analysis or VA/VE b. A Pareto Analysis

b. Determine gaps between the team's performance measurements and those of the "best in class" organizations studied c. Compare the teams processes to the organization used as a benchmark d. Collect information indirectly from the organizations identified - Answer- b. Determine gaps between the team's performance measurements and those of the "best in class" organizations studied When deciding to participate in a cooperative contract, procurement officers should avoid contracts that: a. Have low administrative costs b. Use local distribution channels to deliver contract goods and services c. Are subject to local preferences d. Are geographically available to a large region - Answer- c. Are subject to local preferences A key challenge of socio-economic program objectives on the public procurement entity in administering resident vendor preferences is: a. Increasing contract awards to out of state vendors b. Increasing LEED certification and energy savings c. Conflicting expectations between program objectives and cost savings d. Creating job opportunities for immigrant workers - Answer- c. Conflicting expectations between program objectives and cost savings Which of the following should NOT be considered when conducting the make or buy analysis? a. Cost savings if the requirement is outsourced b. Defining the inputs to be analyzed c. Determine the cost of contracting from the private sector d. Defining the outputs to be analyzed - Answer- b. Defining the inputs to be analyzed A procurement division is developing new specifications to purchase IT cloud based software and has decided to analyze prices and trends to compare product availability and offered prices with alternative products and establish the reasonableness of offered prices. This type of analysis can best be described as: a. Purchasing Research b. Supplier Analysis c. Market Analysis d. Demand Analysis - Answer- c. Market Analysis Market research is critical to the strategic procurement planning process because: a. Without it, the buyer risks strategic procurement plan failure b. It can be used to help determine the purchase quantity based on market supply c. Market research identifies past purchasing practices that can be used to guide future procurement actions. d. It can help inform the buyer of the correct time to purchase an item based on buying history. - Answer- a. Without it, the buyer risks strategic procurement plan failure

The city's engineering and operations team meet with the procurement team to discuss upcoming and planned projects. The teams share an overall plan and review each project's funding/timeline, approved materials, and specifications lists to identify potential savings in material needs and the use of any alternative products the teams may have identified separately. What kind of procurement is this called? A. Strategic Procurement B. Limited Competition Procurement C. Best Value Procurement D. Tactical Procurement - Answer- A. Strategic Procurement The Office of Procurement Services is tasked with buying diesel fuel for the Division of Fleet Management. What should be completed to ascertain how best to make this purchase? a. Market Analysis b. Supplier Selection c. Value Analysis d. Demand Analysis - Answer- a. Market Analysis