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PMP EXAM (PMBOK 6TH EDITION)
How many project management knowledge areas are there in the PMBOK 6th Edition?
- Answers -10 project management knowledge areas How many project management processes are covered in the PMBOK 6th Edition? - Answers -49 project management processes What are the 10 project management knowledge areas? - Answers -Communications Management Cost Management Integration Management Quality Management Procurement Management Resource Management Risk Management Schedule Management Scope Management Stakeholder Management What are the 7 tasks involved in executing a project? - Answers -1. Assemble human and procurement resources
- Follow the project management plan
- Implement quality management plan
- Follow the change management plan
- Follow the risk management plan
- Implement the communications plan
- Follow the stakeholder management plan Executing: Task 1 - Answers -Acquire and manage project resources by following the human resource and procurement management plans in order to meet project requirements. Executing: Task 2 - Answers -Manage task execution based on the project management plan by leading and developing the project team in order to achieve project deliverables. Executing: Task 3 - Answers -Implement the quality management plan using the appropriate tools and techniques in order to ensure that work is performed in accordance with required quality standards. Executing: Task 4 - Answers -Implement approved changes and corrective actions by following the change management plan in order to meet project requirements.
Executing: Task 5 - Answers -Implement approved actions by following the risk management plan in order to minimize the impact of the risks and take advantage of opportunities on the project. Executing: Task 6 - Answers -Manage the flow of information by following the communications plan in order to keep stakeholders engaged and informed. Executing: Task 7 - Answers -Maintain stakeholder relationships by following the stakeholder management plan in order to receive continued support and manage expectations. What are the 7 tasks involved in monitoring and controlling a project? - Answers -1. Measure project performance
- Ensure the change management plan is followed
- Ensure quality of project deliverables conform with the quality management plan
- Assess risks response based on the risk management plan
- Review issue log
- Collect lessons learned
- Ensure procurement tasks conform to the procurement management plan Monitoring: Task 1 - Answers -Measure project performance using appropriate tools and techniques in order to identify and quantify any variances and corrective actions. Monitoring: Task 2 - Answers -Manage changes to the project by following the change management plan in order to ensure that project goals remain aligned with business needs. Monitoring: Task 3 - Answers -Verify that project deliverables conform to the quality standards established in the quality management plan by using appropriate tools and techniques to meet project requirements and business needs. Monitoring: Task 4 - Answers -Monitor and assess risk by determining whether exposure has changed and evaluating the effectiveness of response strategies in order to manage the impact of risk and opportunities on the project. Monitoring: Task 5 - Answers -Review the issue log, update if necessary, and determine corrective actions by using appropriate tools and techniques in order to minimize the impact of the project. Monitoring: Task 6 - Answers -Capture, analyze, and manage lessons learned, using lessons learned management techniques in order to enable continuous improvement. Monitoring: Task 7 - Answers -Monitor procurement activities according to the procurement plan in order to verify compliance with project objectives.
Initiating: Task 1 - Answers -Perform project assessment based upon available information, lessons learned from previous projects, and meetings with relevant stakeholders in order to support the evaluation of the feasibility of new products or services within the given assumptions and/or constraints. Initiating: Task 2 - Answers -Identify key deliverables based on the business requirements in order to manage customer expectations and direct the achievement of project goals. Initiating: Task 3 - Answers -Perform stakeholder analysis using appropriate tools and techniques in order to align expectations and gain support for the project Initiating: Task 4 - Answers -Identify high level risks, assumptions, and constraints based on the current environment, organizational factors, historical data, and expert judgement, in order to propose an implementation strategy. Initiating: Task 5 - Answers -Participate in the development of the project charter by compiling and analyzing gathered information in order to ensure project stakeholders are in agreement on its elements. Initiating: Task 6 - Answers -Obtain project charter approval from the sponsor, in order to formalize the authority assigned to the project manager and gain commitment and acceptance for the project. Initiating: Task 7 - Answers -Conduct benefit analysis with relevant stakeholders to validate project alignment with organizational strategy and expected business value. Initiating: Task 8 - Answers -Inform stakeholders of the approved project charter to ensure common understanding of key deliverables, milestones, and their roles and responsibilities. What are the 13 tasks involved in planning a project? - Answers -1. Review project & deliverables
- Sope management plan
- Cost management plan
- Project schedule
- HR management plan
- Communications management plan
- Procurement management plan
- Quality management plan
- Change management plan
- Risk management plan
- Present project management plan to stakeholders
- Project kick-off meeting
- Stakeholder management plan
Planning: Task 1 - Answers -Review and assess detailed project requirements, constraints, and assumptions with stakeholders based on the project charter, lessons learned, and by using requirement gathering techniques in order to establish detailed project deliverables. Planning: Task 2 - Answers -Develop a scope management plan, based on the approved project scope and using scope management techniques, in order to define, maintain, and manage the scope of the project. Planning: Task 3 - Answers -Develop a cost management plan based on the project scope, schedule, resources, approved project charter and other information, using estimating techniques, in order to manage project costs. Planning: Task 4 - Answers -Develop the project schedule based on the approved project deliverables and milestones, scope, and resource management plans in order to manage timely completion of the project. Planning: Task 5 - Answers -Develop the human resource management plan by defining the roles and responsibilities of the project team members in order to create a project organizational structure and provide guidance regarding how resources will be assigned and managed. Planning: Task 6 - Answers -Develop the communications management plan based on the project organizational structure and stakeholder requirements, in order to define and manage the flow of project information. Planning: Task 7 - Answers -Develop the procurement management plan based on the project scope, budget, and schedule, in order to ensure that the required project resources will be available. Planning: Task 8 - Answers -Develop the quality management plan and define the quality standards for the project and its products, based on the project scope, risks, and requirements in order to prevent the occurrence of defects and control the cost of quality. Planning: Task 9 - Answers -Develop the change management plan by defining how changes will be addressed and controlled in order to track and manage change. Planning: Task 10 - Answers -Plan for risk management by developing a risk management plan; identifying, analyzing, and prioritizing project risk; creating the risk register; and defining risk response strategies in order to manage uncertainty and opportunity through the project life cycle.
Communications Management - Answers -Planning the communication strategies for stakeholders. Procurement Management - Answers -Not every project requires purchasing, but when a project does this deals with planning for procurement processes. Stakeholder Management - Answers -Managing people who are affected by the project or could affect the project. What is a project? - Answers -When you are Moving, Adding, Changing, or Deleting (MACD) something. A project must have an end, otherwise it is not a project, it's day-to- day operations. A project drives change. Project Initiation Context - Answers -The reason an organization starts a project (business value):
- regulatory, legal, or social requirement
- stakeholder request
- technological advance
- create, fix, or improve products, processes, or services Business Value - Answers -The benefits for the organization and stakeholders. Tangible and intangible business value. Tangible business value - Answers -Value that stakeholders physically receive: monetary assets, stockholder equity, fixtures and tools, market share. Intangible business value - Answers -Value that stakeholders receive that does not have a physical form: goodwill and reputation, brand recognition, public benefit, trademarks, strategic alignment. What is a project manager?
of processes
5 process groups - Answers -Application of knowledge, skills, tools, and techniques to meet the project requirements. 49 project management processes Five project management process groups:
- Initiating
- Planning
- Executing
- Monitoring
- Closing Progressive Elaboration - Answers -Starting very broadly and getting more and more specific.
- Idea / concept
- Formulate idea
- Business case
- Feasibility study
- Project Project management life cycle - Answers -Comprised of the 5 process groups (domains): Initiating, Planning, Executing, Monitoring, and Closing. Global to project management and can be applied to application areas. Project life cylce - Answers -Unique to each type of project. Describes the phases of each project (e.g., SDLC has its own phases). Milestone - Answers -End of a phase, or accomplishment within a project. Program Management - Answers -Multiple related projects where it's more beneficial that they be managed together rather than separately. Portfolio Management - Answers -All of the things an organization is invested in, including program management and organizational project management. Portfolios are about maximizing ROI. Considerations include: Scope Change Planning Management Success factors Monitoring Organizational Project Management - Answers -Coordinate and control portfolios, programs, and projects so that our methods are consistent (uniformity across the org about how to manage projects). Initiating process group (2) - Answers -1. Develop project charter
- Identify stakeholders Planning process group (24) - Answers -1. Develop project management plan
- Plan scope management
- Monitor stakeholder engagement Closing process group (1) - Answers -1. Close project or phase Predictive life cycle - Answers -Plan driven Waterfall approach Predicts the project life cycle Change to scope are tightly controlled Iterative and incremental life cycle - Answers -Phases repeat through iterations Iterations create deliverables Detailed scope is elaborated for each iteration Changes to the project scope are expected Adaptive life cycle - Answers -Change driven Agile project management Rapid iterations or project work Backlog of requirements Changes to the project scope are expected Business documents - Answers -Project business case Project charter Project management plan Benefits management plan These documents are used throughout the project. The documents are reviewed during a phase gate (end of phase review). Business case - Answers -Economic feasibility study Validity of benefits the project will create Future project management decisions and actions Maintained throughout the project Why the project is needed Stakeholders affected Identification of scope Business problem Organizational fit Project sponsor is accountable for the development and maintenance of business case. PM is responsible for providing recommendations. Business case could be a the program level. Benefits management plan - Answers -Used to create, maximize, and sustain the project benefits, to add value to the organization. Target benefits - tangible & intangible value.
Strategic alignment - aligning the project with the business strategy. Timeframe, benefits by phase, short-term, long-term, and ongoing, metrics, assumptions, risks
