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Safety Education – Potential Event Risks Worksheet. Event: Date: Time: Location: Activity Description: What are the potential risks? Initial Risk.
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Event: Date: Time: Location: Activity Description: What are the potential risks? Initial Risk Level (1-5) What can be done to minimize the chance of these risks? Who is responsible for minimizing these risks? Remaining Risk Level Prepared By: Reviewed By:
10 Weeks Before Event o Contact/Schedule Activity Provider (Speaker, Performer, etc.) o Identify Potential Stakeholders/Co-Sponsors of Event o Develop the Budget o Reserve Room/Space for the Event o Make Food Arrangements o Create Marketing Strategy o Begin Risk Management Outline o Other: _______________________________________ 6 Weeks Before Event o Confirm Activity Provider o Contact Other Organizations for Assistance o Finalize Budget o Make Marketing Materials o Create Event Agenda/Plan and Schedule Necessary Items o Schedule Consultations for Risk Management Plan o Apply for Permits and Create Contracts o Other: _______________________________________ 2 Weeks Before Event o Distribute Marketing Materials o Run through Event from Participant Perspective o Confirm Budget o Finalize Risk Management Event Plan o Review and Finalize All Permits and Contracts o Other: _______________________________________ Week of Event o Confirm all Arrangements o Final Risk Management Meetings o Finalize Plan/Agenda of Event o Final Marketing Push o Review Risk Management Plan o Other: _______________________________________ At Event o Have Safety Materials and Emergency Action Plan o Adhere to Risk Management Plan o Adhere to University Policy o Adhere to Legal Standards o Have fun! o Other: _______________________________________ After Event o Send any Thank You’s (cards, email, calls, etc.) o Review Event (Strengths, Major Issues, Things to Improve) o Finish any Bills/Accounts o Return any Borrowed/Rented Materials o Other: _______________________________________
