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Sample Request for Proposal Format
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DATE OF SUBMISSION OF TENDER : LATEST BY…………., 3:00 pm DATE OF TIME OPENING : …………………….at 3.30 p.m. NAME AND ADDRESS OF TENDERER : O/o the Deputy Drugs Controller PN Complex,Gurkhabasti, P.O- Kunjaban Agartala, Tripura PIN - 799006 TELEPHONE NUMBER, FAX AND : (0381)- EARNEST MONEY DETAILS:
1. Definitions In this document, the following terms shall have following respective meanings:- 1.1 “Authorized Representative” shall mean any person authorized by either of the parties. 1.2 "Bidder" means the company providing the services/Items under Agreement. 1.3 The word Bidder when used in the pre award period shall be synonymous with Bidder, and when used after award of the Contract shall mean the successful Bidder with whom Government of Tripura signs the agreement for rendering of services.. 1.4 “Corrupt Practice” means the offering, giving, receiving or soliciting of anything of value or influence the action of an official in the process of Contract execution. 1.5 “Default Notice” shall mean the written notice of Default of the Agreement issued by one Party to the other in terms hereof. 1.6 “Final Acceptance Test (FAT)” means the acceptance of item by the purchaser. 1.7 “Fraudulent Practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a Contract and includes collusive practice among Bidders (prior to or after Bid submission) designed to establish Bid prices at artificial non-competitive levels and to deprive the Government of Tripura of the benefits of free and open competition. 1.8 “Good Industry Practice” shall mean the exercise of that degree of skill, diligence and prudence which would reasonably and ordinarily be expected from a reasonably skilled and experienced Bidder engaged in the same type of undertaking under the same or similar circumstances. 1.9 “LOI” means issuing of Letter of Intent which shall constitute the intention of the purchaser to place the Purchase Order with the successful bidder.
2. Invitation for Bids 2.1 Directorate of Economics & Statistics, Govt. of Tripura, Agartala is looking for vendors for Supply and Installation of Hardware and Network Equipment for providing efficient Network Services access to the offices of Directorate of Economics & Statistics, as per
2.2 Bidders are advised to study all commercial aspects, instructions, forms terms and specifications carefully in the tender document. Failure to furnish all information required in the tender document or submission of a bid not substantially responsive to the tender document in every respect will be at the bidder’s risk and may result in the rejection of the bid. 2.3 Sealed offers prepared in accordance with the procedure enumerated in Section II should be submitted to the Director, Directorate of Economics & Statistics, Govt. of Tripura, Agartala, Tripura. 2.4 The tender should indicate specifically Price including all Taxes as applicable. No additional information will be entertained after due date. The Directorate of Economics & Statistics may reject tenders if they do not carry such information separately and specifically quantitatively. 2.5 Respective Bidder should have local presence/representative at Tripura state. 2.6 The bids should indicate that the rates are for Directorate of Economics & Statistics, Agartala, Tripura. 2.7 Eligible vendor/manufacturers have to submit their bid for all the items. 2.8 The tender should be submitted in two cover system i.e a and b. There should be proper indication of the contents on each envelope as indicated in Section II. 2.9 The draft for earnest money must be in a separate sealed envelope indicating EMD, the amount, tender Notice number and due date should be enclosed with the bid. 2.10 The tender should clearly indicate the delivery period and validity period of the tender. 2.11 The tender should clearly indicate the availability of onsite after sale service and or maintains facilities for the duration of three years for items quoted. 2.12 The bidders are required to quote for each item separately. Prices must be quoted in Indian currency only (INR). 2.13 The tender should be submitted along with refundable EMD of Rs. 5,000/-(Rupees Five Thousand)in the shape of Demand Draft valid for a period of 6 months in favour of the Director, Directorate of Economics & Statistics, Govt. of Tripura payable at Agartala. Tenders which are not accompanied by earnest money or incomplete in any respect will be rejected out rightly. 2.14 EMD of Successful bidder would be converted to performance security deposit for a period of one year. 2.15 The bidder should be Original Manufacturer or authorised dealer of the equipment and the Tender must be submitted along with the copies of following : Manufactures license or authority from the manufacturer 2.16 Directorate of Economics & Statistics reserves the right to reject any or all tenders without assigning any reason whatsoever.
3. Scope of work
3.1 Outdoor Radio Connectivity setup at the branch Offices of Directorate of Economics & Statistics located at Udaipur & kailasahar from O/O the DM Gomati & O/O the DM Unakoti respectively. 3.2 Supply and Installation of all the Active & Passive Components as per technical Specification given at Annexure I & II and as per quantity given at Annexure-VI and as per locations given at Annexure IV. 3.3 Indoor LAN work which include UTP Cable Laying through PVC Pipe, Casing including all materials in the Locations given at Annexure IV. 3.4 Laying and Termination of CAT6 UTP, all cabling must be structured 3.5 Network Documentation with its Layout Plan (on Paper and CD). 3.6 All the operating / setup driver’s CD’s, operational manuals, stationeries and Similar accessories made available by Equipment vendor would be handed over by the Agency / Contractor / Firm to Directorate of Economics & Statistics , Govt. of Tripura after Successful installation, testing and commissioning work is over. 3.7 Labeling of Cables, I/O’s, Jack Panel, Switches for new connections for clear marking /understanding. 3.8 Repair / Refurnishing work owing to damage caused due to cabling or any other work related to this Job / Project. There should not be any hanging or uncovered wire. 3.9 Patch cord should be branded and factory crimped. 3.10 Equipment furnished shall be complete in every respect with all mountings, fittings, fixtures and standard accessories normally provided with such equipment's and / or needed for erection, completion and safe operation of the equipment's as required by applicable codes though they may not have been specifically detailed in the tender document, unless included in the list of exclusions. All similar standard components / parts of similar standard equipment's provided, shall be interchangeable with one another. 3.11 The Bidder shall be responsible for providing all materials, equipment's, and services, specified or otherwise, which are required to fulfill the intent of ensuring operability, maintainability, and reliability of the complete equipment covered under this specification within his quoted price. This work shall be in compliance with all applicable standards, statutory regulations and safety requirements in force of the date of award of this contract. 3.12 The bidder shall also be responsible for deputing qualified personnel for installation, testing, commissioning and other services under his scope of work as per this specification. All required tools and tackles for completing the scope of work as per the specification is also the responsibility of the bidder. 3.13 The installation of equipment’s shall be accepted only after installation tests are satisfactorily over. 3.14 The scope covers design / development of a suitable architecture / layout of the proposed networking system, preparation of bill of materials, pre-dispatch inspection / testing, packing and forwarding, transportation, insurance and carrying out further activities at sites viz. unloading, storage, testing and commissioning including successful completion of acceptance tests and any other services required.
4. Procedure for submission of bids 4.1 It is proposed to have a two cover system for this tender a. Technical Bid in one cover. b. Commercial bid in one cover. 4.2 Bid has to be submitted separately for each item. 4.3 Technical bid of the tender should be covered in a separate sealed cover super scribing the wordings “Technical Bid”. 4.4 Commercial bid of the tender should be covered in a separate sealed cover super scribing the wordings “Commercial Bid”. 4.5 Both the bids viz. Technical Bid and Commercial Bid prepared as above are to be kept in a single sealed cover super scribed with “Supply and Installation of Hardware and Network Equipment at Directorate of Economics & Statistics, Govt. of Tripura”. The cover thus prepared should also indicate clearly the name and address of the bidder to enable the bid to be returned unopened in case it is declared “late”. 4.6 Earnest Money paid by Demand Draft should be in a separate sealed envelope indicating the amount, tender Notice Number and due date and enclosed with the Bid. 5. Cost of Tender The bidder shall bear all costs associated with the preparation and submission of its bid, including the cost of presentation for the purpose of clarification of the bid, if so desired by the client and client will in no case be responsible or liable for those costs, regardless of the conduct, or outcome of the Tendering Process. 6. Clarification of Tender Document A prospective bidder requiring any clarification of the tender document may notify the client in writing at the clients mailing address indicated in Clause 2.25 of section I. The client will respond in writing to any request for clarification of the tender document , received not later than 07 working days prior to the last date for the receipt of the bids prescribed by the client. In case of any further clarification on any of the points in the tender, if required, a meeting can be held. 7. Amendment of Tender Document 7.1 At any time prior to the last date for receipt of bids, the client may for any reason, whether at its own initiative or in response to a clarification request by the prospective bidder, modify the tender document by an amendment. 7.2 The amendment will be notified in writing or by FAX or by E-mail to all prospective Tenders who have received the tender document and will be binding on them. 7.3 In order to afford prospective bidder reasonable time in which to take the amendment into the account in preparing their bids, the Client may, at its discretion, extend the last date for the receipt of the Bids.
have to submit additional information, shall be decided by Directorate of Economics & Statistics , Agartala, Tripura and its decision shall be final in this regard. Bids of the Bidder failing to adhere to the specified time limit shall be rejected. i) Technical Evaluation Criteria (Refer to Annexure V) : The bidder scoring a total point of 60 or more will be considered a technically qualified bidder which will then be considered for financial evaluation. The bids will be rejected if the technical score is below 60 points. j) Financial Evaluation: Financial bids of only technically qualified bidders shall be evaluated. The bids, found lacking in strict compliance to the commercial bid format shall be rejected straightaway. On opening the financial Bids, the Evaluation Committee shall read out the financial Bid to all the Bidders and note the same. All the financial Bids shall then be ranked according to the financial Bid in increasing order with the Bidder quoting the least amount ranked L1, Bidder quoting next higher figure as L2 and so on. In case there is any tie in financial Bids of one or more Bidder, the Bidder having the higher technical score will be given better ranking. In case the technical scores are also equal, all the technically qualified Bidders shall be asked to resubmit the financial Bid. However, in this case, the revised financial Bids should be less than the lowest financial Bid quoted earlier by the technically qualified Bidders. L1 will be declared as Successful Bidder and his offer will be processed further.
11. Eligibility Criteria 11.1 The Agency should have Local Presence/representativ e in Tripura. 11.2 The Agency should be a financially sound having minimum annual turnover of `20 Lakh during last three financial years. 11.3 The Agency should have minimum experience of three years in similar works. 11.4 Attach all documentary proof without which the bid shall be rejected. 11.5 The Agency should be registered and should possess necessary license from statuary bodies/organizations. 11.6 The Agency should possess necessary Service Tax & Income Tax registrations from the competent authority.
Configuration Compliance (YES/NO)
4 PCI (PCI/ PCI Express)
2 GB 1066 MHz DDR3 RAM with 8 GB Expandability.
320 GB 7200 rpm Serial ATA HDD or higher.
Keyboard 104 keys Mouse Optical with USB interface. Ports
Drive
Networking facility
Compliance (YES/NO) Colour Black & white Type Laser printer Paper Size A Rosolution 600 x 600 dpi (1200 dpi effective output Interface USB port duty cycle 8,000 pages Memory 32 Mb
Configuration Compliance (YES/NO) Output power factor 0. Harmonic distortion < 3% T.H.D Protection Overload protection 125% for 1 minutes and 150% for 10 seconds Short circuit protection UPS output immediately cut-off Battery protection Cut off without draining any current during low battery Isolation Transformer There should be a Suitable Isolation Transformer (1:1ratio) at the input side of the UPS for isolating the neutral as well as attenuating common mode noise. The same may be offered externally to the UPS. Over Voltage Cut-off Device There should be a suitable Over Voltage cut-off device to be connected at the input side of the UPS with time delay facility. The same may be offered externally to the UPS. Transient Voltage Surge Suppressor There should be a suitable TVSS in standard NEMA enclosure, capable of handling 50kA/Phase connected at the input side. The same may be offered externally to the UPS. Technical Specifications of this unit is mentioned in Annexure Metering & Indicators LED indicators UPS on, line mode, Battery mode, bypass, fault LCD Meter UPS must have a digital meter for monitoring important UPS parameters including Input/ output voltage, Input/ output frequency, battery capacity/ load level Battery Type Batteries shall be of Sealed Maintenance Free (SMF) type. Make Branded Back up time The system must be capable of providing 2 hours battery backup with 100% load. IA should specify the total number of batteries, voltage and AH rating of each battery Calculation sheet in support of backup time shall be submitted with the bid. Environment Operating temperature 0 – 45 deg C Audible Noise (1 mtr. from surface) < 40 dBA
Configuration Compliance (YES/NO) Quality ISO 9001, ISO 14001
Notes:
Sl.
Features of Access Point (PMP) Complian ce
Remar ks 1 System must operate in unlicensed band frequency spectrum of ISM-III Unlicensed band. Operating frequency range: 5.8 GHz band 2 The Wireless system shall be for outdoor type supported with integrated antenna for Short distance and Antenna connectors for long distance connectivity. 3 The system proposed may use active RF antenna. 4 The useable throughput shall be up to 40 Mbps over 20 MHz Channel. Base Trans-receiver Station capacity should be more than 150 mbps. 5 System should support a Channel Width 20 MHz & 40 MHz 6 System should use an Access Method of TDD/TDMA 7 Modulation Type should be OFDM based QPSK (3/4), 16 QAM (3/4), 64 QAM (3/4) 8 The system should be able to work in LOS conditions up to a range of 15 Kms. 9 The system should be able to support upto a range of minimum 15 kms (LOS). 10 RF Power output shall be 20 dBm. 11 Radio should have Integrated antenna gain of minimum 14 dBi or should support external antenna for Access Points. 12 Antenna Beam Width shall be 3 db with 30 degrees, Azimuth and Elevation. 13 One way latency should not be more than 10 ms. 14 Receiver Sensitivity should be between -76 to - dbm or better. 15 IPV4/IPv6, UDP, TCP, ICMP, Telnet, SNMP, FTP Should be manageable from NMS. 16 Link Monitoring: Menu driven options for RF link monitoring with parameters like RSSI, Signal level and Uplink/Downlink efficiencies from both Central Point and Remote Point for checking the quality of RF link and for alignment of antenna / radio. 17 Power supply should be Power over Ethernet. 18 The system should be able to support at least 5 remote locations
Sl. N o. Features of Customer Premise Equipment (CPE) Complian ce (Yes / No) Remar ks 2 The Wireless system shall be for outdoor type supported with integrated antenna. 3 The system proposed shall not use active RF antenna and cables to avoid failures due to moisture/rain etc. 4 System should support a Channel Width 20 MHz & 40 MHz 5 System should use an Access Method of TDD/TDMA 6 Modulation Type should be OFDM based QPSK (3/4), 16 QAM (3/4), 64 QAM (3/4) 7 RF Power output shall be less than 20 dBm. 8 The CPE should be able to support external reflector / Lens in order to increase the system gain. 9 One way latency should not be more than 4 ms. 10 Receiver Sensitivity should be between -76 to -95 dbm or more. 11 Protocols: IPV4/IPv6, UDP, TCP, ICMP, Telnet, SNMP, FTP Should be manageable from NMS. 12 Inbuilt spectrum analyser for selecting appropriate sub Channels 13 Link Monitoring: Menu driven options for RF link monitoring with parameters like RSSI, Signal level and Uplink/Downlink efficiencies from both Central Point and Remote Point for checking the quality of RF link and for alignment of antenna / radio. 14 Power supply should be Power over Ethernet. 15 Power Consumption of the radio should be less than 10 W. 16 System shall have Multi colour LED indications for Power, LAN & Wireless activity. 17 The system shall support remote maintenance of radio units. 18 The system shall be scalable in terms of deployment – a system deployment may be small as one sector and one subscriber or as large as thousands of subscribers in a multi sector base station deployment. 19 The system shall have the capabilities of upgrading the Software over the air from central location 20 The system shall allow enabling prioritization of VOIP and Video over data traffic. 21 Remote location subscriber unit should be able to communicate with the base station synchronization without any distortion or increasing the latency. 22 The system shall be capable of applying different qualities like offering different services types, latency, jitter and bandwidth control for each direction (uplink and downlink) independently. 23 The system shall pass through bridging mode SLA per CPE(CIR/MIR). 24 The system should support VLAN 802.1Q feature. 25 The systems shall be capable of easy and rapid deployment to avoid lengthy way-leave, access and legal agreements. 26 The system shall be equipped with surge suppressors to protect it from unavoidable lightning conditions. 27 The complete system should support high level of
Sl. N o. Features of Customer Premise Equipment (CPE) Complian ce (Yes / No) Remar ks security mechanisms such as AES for end-to-end connectivity to avoid any breaches due to Interference or hacking. 28 The system should be type approved by WPC 29 System should support operating temperature from - 10 deg Celsius to +60 deg Celsius 30 Web user interface, CLI (Telnet), SSH HTTP/S, SNMP. 31 System should WEEE/RoHS compliance 32 Radio Should be IP65 certified for outdoor deployment.
o Specifications Complianc e
Remar ks 1 General :The main incoming switchboard (MSB) and distribution boards (DB) shall be equipped with TVSS as defined in the IEEE standard 1100(1999). 2 Technology: The TVSS shall be constructed of Metal Oxide Varistor (MOV) technology and Internal surge capacitors. 3 Modes of Protection: Surge protective devices used for threephase, four-wire circuits shall be connected in all combinations of line-to-line, line-to neutral, line-to-ground, and neutral-toground. (L-L, L-N, L-G, N-G) 4 Surge Current Capacity : 25 kA / 50kA 5 Connection Type : Parallel 6 Protection Level : Shall have a UL listing and labeled 1449-2 suppressed voltage rating of 800V peak. 7 MCOV : The unit shall have a maximum continuous operating voltage (MCOV) rating of minimum 320VRMS 8 Size : The surge protective devices shall be sized per IEEE Std C62.41-1991 and IEEE Std C62.45- 9 Response Time : < 0.5 nanoseconds 10 Status Indication : Shall consist of indicator lamps (LED) and form Dry contacts 11 EMI/RFI Attenuation : The TVSS shall provide up to 40dB for RFI & EMI noise attenuation 12 Monitoring Facility : Required for all modes, including N-E 13 Certification : UL 1449-
Sl. No. Parameters Features Complian ce
Rema rks
mentioned Drawing
Electrode 3000mm
Improvement Powder)
resistance < 0.5 Ohms
per site
rack bus bar by 16 sq. mm green insulated multistrand single core copper cable
fitting of copper plate with copper strip, for interconnection of pits by copper lugs etc.
warranted for TEN (10) years.
Item name Configuration Compliance (YES/NO) Computer cum Printer Table Size in (LXBXH )mm: 1200 X 750 X 750 mm,Keyboard pullout tray, Drawer, shelf, Top made of: Pre-laminated particle Board Computer Chair Size in (WXDXH) mm: 575X650X825,Seat Height: 450+/-10,Seat Size: 525WX475D, Type: Split Seat & Back, With Arm set
Compliance (YES/NO) 1 Basic Structure Cabinet should be as per DIN 41494 standards, Basic structure of CRCA Steel (CRCA Should be “IS 513 Gr D” standard) in CKD form, bottom and side frame at least 1.2 mm thickness., It should be able to take load of 40 Kg, With Complete Knock down model—for easy assembling at site. 2 Front Door Front Glass toughened and tinted, with easy detachable hings. Glass Door with lock– should be easily removable type. 3 Side Panel Fixed Side Panel with top & bottom vented for easy air flow. 4 Space Height – It Should Provide 12U Usable Space Width – It should be minimum 600mmW and 19” mounting should be there Depth – It should be minimum 500mm Witch 1U Cable Manager 5 Wall Mounting Provision for easy wall mounting should be there with appropriate anchor fasteners 6 Floor Standing Provision for easy Floor Standing facilities 7 Heat Management Rack must be provided with fan. Fan should be of AC 230V with flow volume of at least 90CFM 8 Powder Coating Details Thickness Powder Coating of 80 to 100 Microns with scratch resistance properties. To avoid corrosion & rusting : Rack to be powder coated with Nano ceramic pre- treatment process using a zirconium coat, 9 Shelving Options Wall mount rack should be provided with 1 fixed shelf (ventilated) for resting various equipment. 10 Power Management Rack should have PDU, 19”, 6x5 Amp with Indicator, 16 Amp switch and 1.5 meter cable with 15 amp molded plug top. 11 Manufacturers Details
