SAP FICO MODULE BASIC COURSE, Study notes of Accounting

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Financial Accounting Course

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Introduction

SAP stands for Systems, Applications and Products in Data Processing. Five German Engineers founded it in 1972. SAP is an ERP software which large organizations use to manage their business. SAP has several modules, each of which represent a business-process. Modules are usually abbreviated for the business process they represent. For instance, HR is Human Resources, FI for Financial Accounting and SD is Sales & Distribution and so on. All together there are some nineteen modules.

These modules are highly integrated in real-time, which means that if information is shared between modules then the data is entered only once. This reduces the chances of error arising from repetitive entry and also reduces the man-hours. Managers and decision makers always have information at their fingertips and this helps then in effective decision making.

SAP has been around for over three decades. Nine out of ten Fortune-500 companies have already implemented SAP (not counting the thousands of to-be Fortune-500 companies that have SAP). There are well over 10 million SAP users worldwide and jobs keep popping up all around the world.

SAP is the leading ERP (Enterprise Resource Planning) software. Because of it’s liberal open- architecture, there are millions of programmers working around the world to provide interaction between thousands of major software and SAP.

SAP is usually implemented in phases. The first phase is when organizational structure and accounting components are configured, tested and then taken live. Gradually more modules are turned on.

FI Course

The purpose of this book is to learn step-by-step general configuration methods for the FI module which has always been the backbone of all SAP implementations. The course is built on menu path navigation of the Implementation Guide (IMG) and the application area.

LearnSAP

LearnSAP strives to help students develop SAP skills and knowledge needed to complete in the employment market and adapt to future changes. The training course combines classroom theory of SAP technology with hands-on practice.

LearnSAP strives to evolve with the marketplace, delivering skills-based education that is sensitive to market needs and convenient to students. Our goal is to help people develop into employees who are equipped to meet the challenges of a marketplace where change is the one constant.

SAP Logon Client = 800 Username = Password = Click on Enter

System Messages pops up, check the enter

You come to the SAP initial screen. You can see the SAP menu divisions of SAP modules, Office, Logistics, Accounting, Human Resources, Information Systems and tools. Each of these modules are further divided into sub-modules and most of the work that we will be doing during the course will be within Accounting or the IMG (Implementation Guide). And within Accounting majority of training will be in Financial Accounting and Controlling.

Note that after each step, you can use the Back Button to quickly return to the IMG menu screen.

Click on the “SAP Reference IMG” button

You will then see the IMG Menu Screen

Step –2 Define a Company

A company is generally used in the legal consolidation module to roll up financial statements of several Company-Codes. A company can consist of one or more Company-Codes. It is important to make the distinction that a Company is NOT the same as a Company-Code.

Menu Path: SAP Reference IMG > Enterprise Structure > Definition >Financial Accounting > Define Company (double click on )

Enter the details for the fields listed below:

Company (Enter a six-character alphanumeric identifier) Company Name Name of your fictitious Organization Street Street Address Postal Code ZIP City City Country US Language Key EN Currency USD

Click on SAVE

A notification screen pops up showing that your request was carried out. Click on “Enter” to continue on the pop up screen showing compliance of request

At the bottom of the screen in the “Status Bar” another message is given showing that the Data was saved.

Step 3 Define a Company-Code

A Company-Code is representative of a stand-alone legal entity that requires its own set of accounting records for reporting purposes. The process of external reporting involves recording all relevant transactions and generating all supporting documents for financial statements such as balance sheet and profit and loss statements.

Menu Path: SAP Reference IMG > Enterprise Structure > Definition > Financial Accounting > Define, copy, delete, check Company Code (double click )

Click on Save

A new pop window will open enter the following information: Title Name (of the company) Search terms Street / house number Postal Code/City Country Region Language

A notification screen pops up showing that your request was carried out. Click on “Enter” to continue on the pop up screen showing compliance of request.

At the bottom of the screen in the “Status Bar” another message is given showing that the Data was saved.

Click on “Position”

Enter your Company-Code on the pop-up window. Click on Enter ( ) to continue

Under the column “Company” and against your Company-Code, enter the six-character indentifier

for your company and click on Save

A notification screen pops up showing that your request was carried out. Click on “Enter” to continue on the pop up screen showing compliance of request.

At the bottom of the screen in the “Status Bar” another message is given showing that the Data was saved.

Click on “New entries”

Enter the following information: Chart of Accounts = Key in four-character alphanumeric identifier Description = Chart of Account for Maint Language = English Length of G/L Account Number = 6 (the valid range is 4 to 10) Controlling Integration = Manual creation of Cost Elements

Click on Save

A notification screen pops up showing that your request was carried out. Click on “Enter” to continue on the pop up screen showing compliance of request.

At the bottom of the screen in the “Status Bar” another message is given showing that the Data was saved.