Project Scope Management: Defining Scope & Deliverables, Study notes of Design

Download Project Scope Management: Defining Scope & Deliverables and more Study notes Design in PDF only on Docsity!

Section 3: Scope Management

Scope Management Purpose: Scope Management

is the

process of fully defining what needs tobe achieved to deliver a project, andmanaging the work/deliverablesneeded to achieve it.

2

Project Delivery Plan

Risk Management

Roles & Responsibilities

3.

Scope Management

Cost Management

Schedule Management

Change Management

Procurement Management

Communications Management

Quality Management

Transition to Construction Plan

Learning ObjectivesParticipants will: •^

Recognize the value and purpose of a ScopeManagement Plan

Be able to prepare a Scope Management Plan

Why Include a Scope Management Plan?The Scope Management Plan: •^

Fully defines the work to beaccomplished (Gets everyone on thesame page)

Defines deliverables needed toachieve the work

Provides a basis for estimatingschedule and budget

What is the PM’s Role in Scope Management?

Collect requirements and developa Scope Management Plan.

7

Validate and control Scope.Manage Scope changes.

Initiate and leadScope definition.

8

Step 1: Fully Define the Scope •

The CDOT PM is typically handed a scope overview,with start & end mileposts, and a generaldescription of the project. It is up to the PM andteam to develop a more detailed scopedescription, within those parameters. Scopedefinition discussions are part of the DSR/ScopingMeeting. Sometimes Kick-off or pre-scopingmeetings are held in advance of the DSR Meeting.

CDOT checklists and resources include Forms 463,1048, 1299, the

Project Development Manual, etc

How do you create a Scope Management Plan?

Step 3: Create the Major Deliverables Matrix •

When the Scope details have been agreed to, the PM cansolicit team input to determine the deliverables needed toaccomplish the scope.

This information will be used to customize the template tocreate a Major Deliverables Matrix.

How do you create a Scope Management Plan?

What is the Major Deliverables Matrix? A list of deliverables needed to accomplish the project scope. Itcaptures the discipline responsible for providing the deliverablesand the status anticipated at key project milestones.

How do you create a Scope Management Plan?

V

alue Engineering (VE)

is a systematic project review conducted

during preliminary design by an independent team of experts.Projects with Total Cost > $40 million are required to have a formal ValueEngineering (VE) study.

Project Managers should consider whether a VE study

could be beneficial to a project, even when it is not required.The outcome of a VE study could impact project scope and should be conducted asearly as possible.Benefits of VE include: •^

Providing the desired functions safely, reliably, efficiently, and at the lowestoverall cost,

-^

Improving the value and quality of the project, and/or

-^

Reducing the time needed to complete the project.

A “Plug” for Value Engineering!

For more information, visit:

https://www.fhwa.dot.gov/ve/ andhttps://www.codot.gov/business/designsupport/valueengineering

Class Exercise •^

Break into groups of 5 or so. Each person in the group rollsthe 2 dice.

Low roll is the recorder; high roll is the

spokesperson.

If there’s a tie for low or high roll, everyone

rolls again.^ –

Bonus: For each box cars or snake eyes rolled, the person to the left ofthe dice roller must loudly proclaim his/her love of Justin Bieber.

In the rows with red ovals around the “ResponsibleParty/Specialty”, edit the deliverables as you see fit.(simply cross off unneeded items, redline any suggestededits, and write-in any missing items you feel are major)

Summary

Scope Management Planning includes: •

A thorough definition of project scope

Description of the work and deliverables required to achievethe Scope This process of Scope Management helps a PM to keep a projecton track to meet goals and objectives.

Questions/Discussion