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UNIVERSITY OF THE PHILIPPINES MANILA
HANDBOOK
ON
RETURN SERVICE AGREEMENT
Implementing Rules and Regulations
Part I: Vision- Mission-Goals of the UP Manila Part II: The Up Manila Return Service Agreement Historical Background Framework for the RSA 2011 General Policies Part III: Implementing Rules and Regulations I. Inclusion Criteria II. Obligations of UP manila Students III. Return Service IV. Implementing, Coordinating, Monitoring, Evaluation, and Placements V. Student Records VI. Disputed Settlement VII. Arbitration Committee/Proceedings VIII. Pre-termination and Penalties IX. Terms of Payment X. Effectively XI. Amendments Part IV: Return Service Agreement (RSA) Part V: Surety Agreement Appendix 1 Estimated Cost of education 2 Application Form 3 Reply Slip 4 Annual Report Form
Officers and Administration
Return Service Agreement Committee
This handbook contains the RSA framework, rationale, policies and the implementing Rules and Regulations (IRR)
PART I
UP VISION-MISSION
(1972 BOR RESOLUTION)
“The University of the Philippines, as the nation’s leading institution devoted to higher education, research and community service, through the concerted application of sciences, technology, and the behavioral sciences to the problems of society, serve as an effective instrument of national development, while maintaining its commitment to the arts, letters and humanities, as well as the pursuit of truth and the highest standards of academics excellence.”
THE UP MANILA MISSION AND GOAL (1998 REORGANIZATION)
“the University of the Philippines Manila shall constantly strive for become an outstanding and relevant institution of higher learning. Thus, it shall provide the highest quality of advanced instruction, professional training, basic and applied research and community service, and thereby produce outstanding scholars, practitioners and leaders in the fields of health, the natural sciences, the social sciences and the humanities.”
PART II THE UP MANILA RETURN SERVICE AGREEMENT
Historical Background:
The Philippine Medical School was established by the Commonwealth Act. No. 1415 in December 1, 1905 to address the critical lack of physicians as raised by the local medical society. In the 1915, the government expanded its health services which lead to increased demands of medical graduates. A contract was signed by student for them to serve for two(2) years in the government in exchange for tuition fee waiver for five (5) years of medical education. This provision disappeared in 1920. Most of our health professions graduates, especially the medical and nursing graduates, have joined the exodus to the US, the Middle East and other countries. Thus in 1976, the school of Health Sciences in Tacloban City, Leyte, administratively under the UP Manila, was established with the mandate to serve the underserved Filipinos in rural and remote areas. Graduates of SHS serve 2 years for every year of education. They serve as either as midwife, nurse or physician, preferably in the community which nominated them. After 33 years, about 90% of SHS graduates are still serving in the Philippines. Most of those left have served the required period of return service. The return service agreement was based initially on social contract but in 2008, the School of Health Sciences was the first component of UP Manila which asked students to sign a tripartite contract with the University and the Local Government Unit. In 2005, the Reorganization Program of the UP College of Medicine started implementing the “Acceptance to Serve and Assumption of Liability (ASAL) Agreement.” Prior to 2005, the Regionalization Program was introduced by the College of Medicine so that candidates from Philippine area deemed to be in need of doctors will have a chance to be admitted to UPCM and serve their respective areas. These students undertake annual summer immersion to their region. Student who indicated regionalization Program in their application shall serve for 5 years in the
Outside UP Manila, return service mechanism are currently undertaken through the following Projects:
- “Bagong Doctor para sa Bayan” of First Gentle Man Miguel Arroyo started in 2006 and will continue for 5 years. Students in their clerkship are given scholarships up to internship. In return they serve/join the Doctors to the Barrios program of the DOH. They will serve for two years in the barrios they are assigned. Then students in the first batch and 10 students in the second batch were students from UPCM.
- Pinoy MD program of DOH which started in AY 2006-2007. They serve for two years for every years of training or a total of 10 years. There are students form UPCM and UPM-SHS in this program.
- Midwifery Student Scholarship Program of the DOH which started including UPM-SHS student in AY 2006-2007. They also serve for two years for every year of study.
Framework for the RSA 2011:
- The university of the Philippine is the National University heavily/ financially subsidized by the government;
- One of the mandates of the University is to lead as public service university by providing various forms of community , public and volunteer service, scholarly and technical assistance to the government, the private sector, and civil society while maintaining its standards of excellence; (RA9500 Sec. 3 (No. 5)
- The University of the Philippine Manila is one of the constituent universities and was mandated by RA 5163 (1967) to be the Health Sciences Center. It has 9 degree granting units, namely: College of Medicine, College of Nursing, College of Dentistry, College of Pharmacy, College of Allied Medical Professions, College of Arts and Sciences, School of health Sciences and 2 non-degree granting units: the Philippine General Hospital and National Institute of Health.
- In 2009, workshop where UP Manila formulated action plans to respond to future directions set by the University of the Philippines System for the next 100 years, return service agreement as admission requirement was identified as one of the main action points.
- All colleges/units going into RSA consulted all stakeholders through meetings, conduct surveys, and presentation in their respective College Council before it is presented to the University Council and the Board of Regents for approval.
General Policy
The general policy shall serve as guide for all UPM colleges and units, including the Philippine General Hospital. (As approved during 1252nd^ meeting of the BOR on December 18,
General RSA Policies
- Return Service Agreement is an absolute admission requirement for all CHW (SHS) baccalaureate programs (CAMP, CN, CO, CPH, SHS, DDM, and MD programs.)
- The agreement states that the students shall serve in the Philippines within 5 years after graduation.
- The agreement is signed by the Chancellor of UP Manila for the University and the prospective students and their parents, witnessed by the Dean/ Director.
- The graduate shall serve for a period specified by his/her college – the period of which should not be less than 2 years. For the School of Health Sciences, the equivalent of two (2) years service for every year of education shall constitute the return service obligation.
- The graduate shall serve, preferably in accordance with the role of the defined profession or health- related profession along three functions, but not limited to, direct service, education/training, and research. Return Service shall be an employment with government agencies/institutions, underserved towns/provinces, non-government and cause-oriented organizations
- The graduate is expected to serve fully within five years, with the exception of the School of Health Sciences where the RSO can be accumulated owing to the ladderized nature of its curriculum. If after five years, the graduate has not fully served the RSA, he/she will pay double the cost of his/her education at the prevailing rate from time of entry, plus interest, and less the total amount of tuition fee paid. However, for the School of Health Sciences, service is the only acceptable manner to comply with the RSO; hence, payback for the RSO in cash or any consideration is not an option.
- Cost of education shall be computed based on total subsidy of UP/government and donation made to specific colleges/units that enhance education/training of students in the university.
- Enrolling for second degree like Master’s degree, MD, or LLB or other programs cannot be considered as return service.
- To facilitate serving of Return Service Agreement by graduates of UP Manila, he Philippine General Hospital and UP System shall give priority to UPM graduates for employment fir vacancies and when requirements for employment are met.
- UP Manila shall develop placement process for implementation of RSA with the office of Alumni Relations & Placement as the implementing office of the program.
Section 1: First year of implementation will be for those who will take the UPCAT exam in August 2010 and who will enroll as freshmen in AY 2011- 2012 and/or lateral entrants to the programs whose first enrollment at UPM is on 2011-2012.
Section 2: All application to programs for admission to UP Manila covered by RSA shall, with the conformity of his/her parent/ legal guardian, sign a binding contract that stipulates the rules and regulations of the return service policy.
Section 3: Colleges covered by RSA
All Colleges shall be participating in this initiative. However, for the first year of implementation, the following colleges are covered by this unified policy.
College of Allied Medical Profession(CAMP)
BS Physical Therapy BS Occupational Therapy BS Speech Pathology College of Dentistry Doctor of Dental Medicine College of Nursing BS Nursing College of Pharmacy BS Pharmacy BS Industrial Pharmacy College of Public Health BS Public Health College of Medicine Doctor of Medicine School of Health Sciences Certificate in Community Health Worker (Midwifery) BS Nursing Doctor of Medicine
Section 4: The return service obligation should have been completed within 5 years from graduation. However, in the case of the School of Health Sciences, due to the ladderized nature of its curriculum, the student can accumulate his/her service leave obligation from the different programs and comply with this in one continuous period. Section 5: The graduate should complete his 3-years return service obligation within five years of graduation. Section 6: If applicable, he/she shall obtain a Philippine license to practice the profession from the Professional Regulations Commission within two (2) years from graduation to be able to complete the two- three year(2-3) return service obligation. Section 7: The graduate may choose to practice in any part of the Philippines, preferably in underserved areas in any of the following fields:
College Length of Service in years
Fields
CM Regionalization Program
5 years Public Health (clinical management of programs, policy) CM students covered by RSA
3 years Academe(hHealth and Medicine) Research (Health and Medicine) CAMP 2 years Direct service Education/training Research Consultancy Volunteer work CD 2 years Field of Dentistry and its related profession
8.4 If enrolling in a second degree on part time basis, a graduate can be allowed to render return service provided the cumulative period of return service totals to required number of years.
8.5 For graduates of the School of Health Sciences, only compliance with the return service obligation (RSO) is an acceptable option before enrolling in a second degree as payback of the RSO is not allowed.
Section 9: Graduates who are beneficiaries of other scholarship programs (e.g. DOH Pinoy MD, MD-PhD, DOST Scholarship, Midwifery Students DOH Scholarship Program, other DOST Scholars) which have return service obligations are required to comply with the program requiring a longer duration of return service.
Undertaking resident training in GOVERNMENT HOSPITAL can be considered as return service.
RULE IV
IMPLEMENTING, COORDINATION, MONITORING, EVALUATION AND PLACEMENT
The implementing Office
The UP Manila Alumni Relations and Placement Office (ARPO) is the office tasked to implement the RSA. The office is located at the 8th^ floor RCB, Philippine General Hospital. For Inquiries and other concerns, student may go to the office or call telephone number 632-5253802.
The graduate should submit to the ARPO on or before December 31 of every year for five (5) years, beginning the year he/she graduated from UPM, a report of his/her health care activities and services for that year, specifying the following minimum required information: a. Exact location and address where he/she is currently working; b. Nature of his/her work c. The community served d. Career plans/goals for the succeeding year
UPM may ask additional documents as proof that RSA is being rendered in the Philippines by the graduate.
At the UPM level, the Alumni Relations and Placement Office shall ensure incorporation into the RETURN SERVICE AGREEMENT, updates, additional recommendations form stakeholders and feedbacks form local institutions. There shall be a counterpart office in each of the colleges of similar functions. The office shall also monitor the return service obligation, collate the yearly written reports of the graduates a year after graduation, and validate the reports which include the activities of the previous year (e.g. by employer or LGU, DTI forms of in private practice)
RULE V
STUDENT RECORDS
Sections 1: Prior to Completion of RSA
The graduate shall be issued his/ her diploma and transcript of records after submission of the University Clearance from obligations. However, the TOR will be stamped with the following at the bottom of the last page. ”the graduate is under Return Service Agreement with the University; this is for employment in the Philippines only.” The mark will be removed after the RSA have been served. To be attached with transcript of records is the summary of the policy on RSA for guidance of the employers
The following shall be denied to graduates who have not completed RSA:
Request for authentication of UPM education records form hospitals/ institutions abroad. Request for Dean’s letter of recommendation for out of the country education/training. Request for UPM Faculty to give letter of recommendations for training abroad.
Section 2: At the end of each year, the Dean shall report to the college Council, the names of the students who satisfactorily fulfilled their Return Service Agreement, those who reneged and the status of arbitration proceedings as well as the arbitration agreements reached. Section 3: Certificate of Completion will be issued to those who have completed serving the RSA. Office of the Registrar shall be informed so that the mark on the Transcript of Record will be removed.
RULE VI DISPUTE SETTLEMENT
Section 1: In case of a dispute between the Parties arising from the breach by the UPM student/graduate of his/her obligations under RS Agreement, the Parties agree to freely and voluntarily submit themselves to necessary consultation and negotiation for purpose of amicably settling dispute. Section 2: Should the Parties fail to reach an amicable settlement, any dispute or controversy arising from the Return Service Agreement and/or Suretyship Agreement shall be submitted to arbitration in accordance with Law (R. A. 9285). The Competent courts of Manila shall have jurisdiction over these cases if legal action is resorted to.
Physical or mental incapacity of a temporary nature that resolves prior to the lapse of the MRR Period shall entail an extension of the period to complete the health profession education and/ or satisfy RSA requirements.
Pre-termination due to non-completion of UPM education due to academic deficiencies shall entail payback equivalent to the number of years studied.
Pre-termination due to dismissal for disciplinary action shall entail a payback equivalent number of years of education regardless of number of years completed.
Pre-termination due to decision of the student for any reasons other the one above shall entail payback equivalent to the number of years of UPM education regardless of number of years completed.
Failure of the UPM graduate to inform he ARPO of his/her whereabouts and the completion of his/her return service contract shall be considered as breach of RSA and is subject to its prescribed liabilities.
Section 2: Pre-termination and Penalties
All UP students are subsidized by the Filipino people. Considering limited slots/students position, so that investment will not be wasted by those students who are pre-terminated, the following mechanism will serve as guidelines:
Without penalties:
Pre-termination from his agreement maybe allowed under the following conditions:
- Before the student earns 60 units
- Due to physical and mental incapacity if a permanent nature, with supporting documents for verification.
- Due to financial incapability to pursue course, with supporting documents for verification. With penalties: Pre-termination due to dismissal of student for disciplinary action/academic Pre-termination for any reason other the ones above.
Section 3: Penalty
Penalties due to breach of contract shall be settled through the Arbitration Committee for any dispute rate shall be paid.
Section 4: Total Cost of Education
This is be computed when the students enter the colleges for AY 2011-2012 until they graduate. To be included in the computation are IOB every year, Donations Monetary and services and in kind given to the Up Manila, its colleges, department or units every year, additional expenses incurred by the College outside of the budget given to them.
Rule IX Terms of payment
Section 1: in the event that the UPM/Graduate shall not be able to honor his/her RS Agreement and is then subjected to monetary penalties, payment as determined by the Arbitration Committee,
Section 2: university of the Philippines Manila (UPM) will have a dedicated bank depository for any monetary penalties form the Student/s or Graduates/s for non-fulfillment of RS Agreement, including pre-termination and penalties for breach of obligations, which are given legally and fully to the UPM, without any claims from the Student/Graduate whatsoever. The money forfeited by the Student/ Graduate in favour of UPM, shall be used exclusively for matter and projects related to the return service obligation policy of UP Manila.
Section 3: in the event that the UPM Graduate outwardly express his/her desire to renege on the contract and desire to train and reside outside the country he/she will outwardly pay for the monetary penalties according to the RS Agreement. A confirmation to this effect will be duly signed by the graduate, witnessed by UPM, and duly legalized accordingly.
If the graduate returns contrary to his/her plans and indicates he/she will now fulfill his/her SAL/RS Agreement, he/she will not be able to claim the monetary penalty he/she paid previously, as this has already been given legally and fully to the UPM, without any claims fro, the graduate whatsoever.
Section 4: The terms of payment if not paid in full can be negotiated with Arbitration Committee subject to the imposition of the official year on inflation rate, during the period of payment and shall be reflected in a promissory agreement to be entered into by UP Manila and the UPM Student.
RULES X EFFECTIVITY
This implementing Rules and Regulations (IRR) for the Return Service Agreement (RSA) shall take effect starting Academic Year 2011-2012.
RULE XI AMENDMENTS
Amendments to this Return Service Agreement shall be subject by the approval by the UP Manila chancellor upon the recommendation by the Chancellor’s Advisory Council.
Appendix 3
REPLY SLIP
I certify that I have read and understand the policies and the implementing Rules and Regulations (IRR) governing the Return Service Agreement (RSA) and for this purpose, hereby manifest my acceptance and/or faithful adherence thereto.
Signature over Printed Name:
Application Guardian
Date: _______________________
Appendix 4
UNIVERSITY OF THE PHILIPPINES MANILA ALUMNI RELATIONS AND PLACEMENT OFFICE
ANNUAL REPORT
Name:_______________________________________________________
Student No. _________________________________ Year of Graduation:
College: ___________________________________ Degree:
Address: ________________________________________________________________________
Home: __________________________________________________________________________
Contact Number:
Mobile phone number: ___________________________________________________ Landline number: ________________________________________________________
Email Address: ________________________________________________________________
- Period covered in the report: __________________________________________________
- Exact location and address where he/she is currently working; 2.1 Nature of his/her work; 2.2 The community served; and 2.3 Career plans/ goals for the succeeding year.
Signature: _______________________________
